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Meeting Minutes

Tuesday January 24, 2012


Tuesday January 24, 2012

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday  January 24th     2012    7:30 pm
Minutes of the Meeting

 

1) Call to order:    The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order.


Council in Attendance:
Paul Gowing 
Jason Breckenridge
David Baker
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick


Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Steve Fortier                  Chief Building Official


Others in Attendance:
Keith Roulston              The Blyth/Brussels Citizen
Jackie Riggs                 The Wingham Advance Times

2)  Agenda:
A listing from the Clerk was added to the agenda for consideration, as the items were of an urgent nature.

Adoption of Agenda:
Motion:  28-2012        Moved by Jamie McCallum     Seconded by Jamie Heffer
“That the agenda for the meeting of January 24, 2012 be adopted,   as amended.”
Disposition                        Carried

3) Declaration of Pecuniary Interest:
No member declared a pecuniary interest, at this time.

4) Minutes:

Motion:  29-2012        Moved by John Smuck                        Seconded by David Baker
“That the minutes of the January 10, 2012 Council Meeting, be adopted as circulated.”
Disposition                        Carried

5) Business from the Minutes
Avon Maitland School Board will make a presentation on February 21, 2012.
There was no other business from the minutes to be discussed.

Steve Fortier and Carol Leeming arrived at the meeting at 7:34 pm.

6) Accounts

Motion:  30-2012                    Moved by Neil Warwick          Seconded by David Baker
"That the Accounts dated January 24th, 2012 be approved for payment in the amount of  $ 53,546.90 and the 2011 payables in the amount of $ 100,897.30.”
Disposition      Carried

Jackie Riggs arrived at the meeting at 7:40 pm.

7) Planning                                                                                              7:40 pm
7.1  Consent Application
Carol Leeming – Huron County Planner
Leo and Corry Sanders Pt Lot 8 Concession 6 Morris Ward

Motion:  31-2012        Moved by Neil Warwick          Seconded by Jamie Heffer
“That the Council has no objection to the consent application of Leo and Corry Sanders Pt Lot 8 Concession 6, 40825 Morris Road, Morris Ward, in the Municipality of Morris-Turnberry Conditions:  as noted in the planning report dated January 19, 2012.”
Disposition      Carried

Bob Rapier – neighbouring property owner,  arrived at the meeting at 7:45 pm.

7.2  Zoning Amendment:                                                                               7:45 pm                      
Carol Leeming – Huron County Planner

Subject Lands:  Lots 10 & Part Lot 9 Concession 8, Turnberry Ward
Owner:   John, Janet & Jane Day

1.  Call to order -                                by Mayor Paul Gowing
2.  Purpose of the Public Meeting –   Mayor Gowing

PURPOSE AND EFFECT

The purpose of the application is to change the zoning on the Lots 10 & Part Lot 9, Concession 8,
Turnberry Ward, Municipality of Morris-Turnberry
         from ‘General Agriculture (AG1)’ to ‘General Agriculture-Special Provisions (AG1-15)’ and to ‘Agricultural Small Holding – Special Provisions (AG4-18); and

The rezoning is required as a condition of surplus residential consent application File B 49/11.
The land to be zoned AG4-18 has an existing residence, shed, barn and wind test tower with a lot size of approximately 1.9 hectares (4.79 acres). The special zone permits a reduced Minimum Distance Separation (MDS) between the existing house and the barn to the north.

On the retained farmlands to be zoned AG!-15, a new residence is prohibited as required by the Provincial Policy Statement. The subject lands are located at 90346 Powell Line & corner of Howick- Turnberry Road / County Road # 7. 

3.         County Planning Department – Carol Leeming presented a power point and written report.
            recommended that the zoning by-law amendment application be approved pursuant to the
            planning report,  dated January 18, 2012.

4.         Comments Received – Nancy Michieadvised that no comments were received.

5.         Applicants comments – The applicant had no comments.

6.         Public comments – Bob Rapier commented that he has no problem with the proposal.

7.         Council comments and questions – John Smuck asked where are the farm entrances?    That was explained.

8.         Explanation of the Process following the Public Meeting by Mayor Gowing
If the By-law is passed, the Clerk is required to send Notice of Passing of the By-law , to  all persons and agencies notified of this Public Meeting.  There is a 20 day objection period from the time Notice of Passing of the by-law has been mailed by  first class mail, wherein submissions/letters of objections or support in respect to the  passing of the
by-law, will be received by the Clerk.

9.         Adjournment:
Motion:  32-2012        Moved by John Smuck                        Seconded by Jason Breckenridge
“That the meeting be adjourned and re-enter regular session of council at 7:58 pm.”
Disposition      Carried.

7.3
1.  By-law:

Motion:  33-2012        Moved by Jamie Heffer                       Seconded by John Smuck
“That By-law No. 11-2012   be passed as given first, second, third and final readings,  being a by-law to amend the zoning  for the Lot 10 & Part of Lot 9, Concession 8, 
Turnberry Ward,  that are being created by severance application B49/2011;   the Zone hange from ‘General Agriculture (AG1)’ to ‘General Agriculture-Special Provisions (AG1-15)’
 and to ‘Agricultural Small Holding – Special Provisions (AG4-18) the zone symbol on the lands designated ‘zone to AG1-15’, and ‘zone change to AG4-18’; Turnberry Ward,
Municipality of Morris-Turnberry.”
Disposition      Carried

Carol Leeming left the meeting at 8:00 pm.

8)  Building Report:                                                                                 8:00 pm
Steve Fortier presented  the 2011 annual report and a monthly report.
The Confidential Report was handed out at the meeting.

1. Annual Building Report:
Motion:  34-2012        Moved by David Baker                       Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris-Turnberry receive the Building Report for December, 2011 and the 2011 Annual Report, as submitted January 24, 2012.”
Disposition      Carried

Dave Baker said the report was very thorough and informative.

Bob Rapier left the meeting at 8:05 pm.

 

2.  Building Fees: A report is being compiled for the building fees for the next 3 years and will be brought to council in the next few weeks.

3. Building Permit Policy: Jamie Heffer requested a discussion for a Building Permit Policy.

Jamie Heffer asked if the Council would consider a Public Meeting to relay the  changes to the Building Code.  Policy Changes as of January 1, 2012 for new houses.
Maybe something could go out in the 1st tax bill.

Steve Fortier said Howick Township is doing a presentation on January 26, 2012. The changes for the new houses are mandatory for occupancy permit.

Neil Warwick said he is not sure a public meeting is the best format.  If someone requests   information a package could be passed out.  Hand out a package on a one to one basis.

Jason Breckenridge asked if the checklist has been upgraded to reflect the changes.

Steve Fortier mentioned an example of how the hydro line locations are considered in regards to building permits.    He prefers to see the site before he issues a permit.

Steve left the meeting at 8:25 pm.

9) Road Report-   Gary Pipe was absent.                                                8:30 pm                                                          
The report was reviewed by the Mayor.
The Huron County Road Supervisors Association Annual Spring meeting will be held on
April 25, 2012 at the Clinton Legion.  Paul Gowing will attend with Gary Pipe.

10) Business

10.1  Resolutions

Motion:  35-2012        Moved by Jason Breckenridge             Seconded by Neil Warwick
“That the following resolutions be filed:
1.  County of Huron  – Low Frequency Noise .”
Disposition      Carried

10.2   Drainage Superintendent Reconciliation for 2011

Motion:  36-2012        Moved by John Smuck                        Seconded by Jamie McCallum
“That the Drainage Superintendent report be received for the year 2011 and submitted for grant funding to OMAF in the amount of $7,945.49.”
Disposition      Carried

10.3  2011 Council Remuneration Statement
A copy of the 2011 Council Remuneration Statement was reviewed by the Council.

Motion:  37-2012        Moved by John Smuck                        Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris-Turnberry receive the 2011 Council Remuneration Statement and the cost of laptops to be removed from the report.”
Disposition      Carried

Neil Warwick suggested that the cost of laptops to be charged to the office equipment.

10.4  Ontario Municipal Water Association
2012 Membership

Motion:  38-2012        Moved by Neil Warwick          Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry approve the 2012 membership fee to the Ontario Municipal Water Associationin the amount of $435.05.”
Disposition      Carried

Jamie McCallum would like to see a listing of the memberships paid.   It was also suggested that if memberships are mandatory,  add them directly to the account list.

10.5 Brussels Agricultural Society
Grant Request

Motion:  39-2012        Moved by Neil Warwick          Seconded by David Baker
“That the Council of the Municipality of Morris-Turnberry approve a grant of $500.00 for the Brussels Agricultural Society.”
Disposition      Carried

Paul Gowing is invited to the annual meeting on January 27, 2012 at 6:00 pm.

10.6   Huron County Federation of Agriculture
Member of Parliament Forum/Luncheon  March 2nd,  10am-2pm   OMFRA Building       
    Paul Gowing will attend.

10.7     2012 ROMA/OGRA Combined Conference
Paul Gowing, John Smuck and Neil Warwick will attend the conference.

10.8   St. Columban Wind Project
Paul Gowing and Nancy Michie will attend the open house meeting in Wingham on January 26th .
Dave Baker will attend the meeting in Brussels on January 26th.

10.9  Comprehensive Review:
A decision on this matter,   will be left until after the Closed Meeting.

10.10  Budget Meetings:
The first budget meeting will be Wednesday, February 8th   at 7:00 pm.

11)  By-Laws:

11.1   By-law to adopt the Financial Plan for the Belgrave Water System
Motion:  40-2012        Moved by David Baker                       Seconded by Neil Warwick
"That By-Law No. 5-2012 be adopted as given first, second, third and final readings being a by-law to adopt the Financial Plan for the Belgrave Water System, for the Municipality of Morris-Turnberry.”
Disposition      Carried

11.2     By-law to amend the Animal Control By-law
Discussion was held.
At the last meeting Bob Trick mentioned liability insurance. John Smuck said the owner of the dog should be responsible.  If a person lived beside the property in question in Lower Town, the neighbours  house would be degraded, due to dogs on a property with no residence.
Neil Warwick said it is not a good idea to have a dog with no residence.
Neil Warwick and John Smuck questioned if the by-law should be passed.
Dave Baker discussed if any changes should also include  commercial properties allowing two dogs on VC1 (commercial property).
Jamie McCallum said to leave the by-law as is.

Jamie Heffer said the Animal Control Officer can deal with the dogs, after the by-law is amended.
Jason Breckenridge talked to Bob Trick prior to the meeting.

Motion:  41-2012        Moved by Jamie Heffer                       Seconded by David Baker
" That By-Law No. 6-2012 be adopted as given first, second, third and final readings being a by-law to amend By-law 30-2011 Animal Control By-law, for the Municipality of Morris-Turnberry.”
Disposition      Defeated

11.3  By-law to amend the Municipal Health and Safety Policy

Motion:  42-2012        Moved by John Smuck                        Seconded by David Baker
" That By-Law No. 7-2012 be adopted as given first, second, third and final readings being a by- law to amend the Municipal Health and Safety Policy and add the ‘Guideline for Musculoskeletal Disorder (MSD) Prevention Program’, for the Municipality of Morris-Turnberry.”
Disposition      Carried

11.4   By-law to adopt a Remuneration Policy for the Municipal Councillors and Members of Local Boards

Motion:  43-2012        Moved by David Baker                       Seconded by John Smuck
" That By-Law No. 8-2012 be adopted as given first, second, third and final readings being a by-law to adopt a Remuneration Policy for the Municipal Councillors and Members of Local
Boards, for the Municipality of Morris-Turnberry.”

Jason Breckenridge requested a recorded vote.
The Clerk called for a random vote:
Jamie Heffer                yea
John Smuck                 yea
Neil Warwick               yea
Jamie McCallum          yea
Paul Gowing                yea
Jason Breckenridge      yea
Dave Baker                  yea

Disposition     Carried

11.5  By-law to amend the pay range grid for the year 2012

Motion:  44-2012        Moved by Jason Breckenridge             Seconded by Jamie McCallum
" That By-Law No. 9-2012 be adopted as given first, second, third and final readings being a by-law to amend the pay range grid for the year 2012, for the Municipality of Morris-Turnberry.”
Disposition      Carried

11.6  By-law to provide for maintenance of drainage works for the year 2011

Motion:  45-2012        Moved by Neil Warwick          Seconded by Jamie Heffer
" That By-Law No. 10-2012 be adopted as given first, second, third and final readings being a by-law to provide for maintenance of drainage works for the year 2011, for the
Municipality of Morris-Turnberry.”
Disposition      Carried

11.7  By-law to adopt a Development Agreement

Motion:  46-2012        Moved by Jamie Heffer                       Seconded by John Smuck
" That By-Law No. 12-2012 be adopted as given first, second, third and final readings being a by-law to adopt a Development Agreement with “Jordan Errington”, for the
Municipality of Morris-Turnberry.”
Disposition      Carried

12) Council Reports:

Jason Breckenridge:
He attended the Rural Volunteer Fire Service Committee in Thedford 11am – 1pm.  It was informative but short.  They will be making a presentation at the OGRA, 6 members are on the committee.

Jamie McCallum:
He attended a Transition Board Meeting for the new school. Colleen Schenk is coming to the February 21st Council meeting.  The tender is in February for the construction.  It is on schedule to  open in 2013.

Jamie Heffer:
He attended the Source Water Protection meeting.  There are 48 properties in Belgrave.  Source Water Protection need to amend the Official plan.  The following is required for the regulation -  Staff time, education plan, risk management plans, signs on roads, annual reports and planning.
He also attended a Volunteer Fire Meeting.

David Baker:   no report

John Smuck:
He was unable to go to the Farm Safety meeting.
He will be attending a Wingham Physician Recruitment Meeting on January 25th.  He is looking for a team for the Physician Recruitment Curling Bonspiel.

Neil Warwick:   no report

Paul Gowing:
He attended a Saugeen Conservation Authority Annual meeting on January 13th.  Carl Zettel is our rep and is the vice chair.
On January 16th he attended the Drinking Water Source Protection in Clinton.
He attended a North Huron meeting on January 23rd .
He is going to the Wingham Wind Energy  meeting in Wingham on January 26th.
On January 27th he will attend the Brussels Agricultural Society meeting.

13)  Items for Information:
1.  Thank you – Leana & David Baker
2.  Christmas Party Costs
3.  Request for Municipal Drainage Repairs – Lot 17 & 18 Con 9 Morris

14) Minutes
The following minutes are available for review:
1.  Huron County Farm and Home Safety
2.  Wingham & Area Health Professionals Recruitment Committee
3.  Maitland Valley Conservation Authority

15) Other Business:
1.    Establishment of a Economic Development Committee with North Huron: This item will be deferred until after closed.

2.    County Organizational Review meeting-  January 30th -  Neil Warwick and Jamie Heffer, also wish to attend.

3.    There was no other business to present.

16)  Additions to the agenda for the next meeting:
1.      There was no other business to add to the agenda for the next or any following Meeting.

Keith Roulston and Jackie Riggs left the meeting.

17) Closed Session:

1.       2 items of a Confidential Matter on security of property
2.      Report on Staff Performance Reviews
3.      Confidential discussion on the meeting with North Huron – January 23, 2012
4.      Issue to be presented by Dave Baker,  concerning an identifiable individual

1.1  Enter into Closed Session:                                            9:55 pm
Motion:  47-2012        Moved by Jamie Heffer                       Seconded by Jason Breckenridge
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)   confidential matter
concerning an identifiable individual  and (2) (a) security of property;”
Disposition      Carried

Break:
The council took a short break.

1.2   Adjourn the Closed Session:                                       11:40 pm
Motion:  48-2012        Moved by Neil Warwick          Seconded by Jason Breckenridge
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3     Report to the Public from Closed Session.
1.       Council discussed confidential issues concerning Identifiable Individuals.

2.       Press Release – Fire Service:
Motion:  49-2012        Moved by John Smuck                        Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry approve the Press Release, titled ‘Improved Fire Service planned for the Municipality of Morris-Turnberry’.”
Disposition      Carried

3.       Comprehensive Review:  The comprehensive review decision will be made at the next meeting, following further information.

4.       Economic Development Committee:   The Council will give further consideration to this issue,  following review of the comprehensive review information.

18)   By-law   13- 2012    Confirming by-law
Motion:  50-2012         Moved by Jason Breckenridge            Seconded by Jamie McCallum
"That By-law No. 13 -2012 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of  the Municipality of Morris-Turnberry for the meeting January 24, 2012."
Disposition      Carried

19)  Adjournment:

Motion:  51-2012        Moved by John Smuck                        Seconded by Neil Warwick
"That the meeting be adjourned at 11:45 pm. and this is deemed to be an  ‘over  4 hour’  meeting."
Disposition     Carried

 

                                                                                                            
                                                                        Mayor, Paul Gowing

 

                                                                                                                       
                                                                        Clerk, Nancy Michie