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519-887-6137

Meeting Minutes

Tuesday January 8, 2013


Tuesday January 08, 2013

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday, January 8, 2013      7:30 pm
Minutes of the Meeting

 

1) Call to order:    The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order.

Council in Attendance:
Paul Gowing
Jason Breckenridge
David Baker
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick


Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works

Consultants:                 Carol Leeming                         Huron County Planner
Bill Dietrich                             Dietrich Engineering Limited

Others in Attendance:
Cheryl Heath                The Blyth/Brussels Citizen
Jackie Riggs                  The Wingham Advance Times
Kate Stockmann           CKNX
Ralph Darlow                Property Owner
Sharon Darlow              Property Owner
Kalvin Fischer               Property Owner
Pat O’Neill                    Property Owner
Bert Askes                     Property Owner

2) Agenda:
A listing from the Clerk was added to the agenda for consideration, as the items were of an urgent nature.

Adoption of Agenda:
Motion:  1-2013      Moved by Jason Breckenridge    Seconded by Jamie McCallum
“That the agenda for the meeting of January 8th, 2013 be adopted as amended.”
Disposition                       Carried

3) Declaration of Pecuniary Interest:
Dave Baker declared a pecuniary interest for Item No. 8 Nichol Municipal Drain since he is a landowner on the drain.
No other member declared a pecuniary interest, at this time.

4) Minutes:
Motion:  2-2013       Moved by           Jamie Heffer                Seconded by John Smuck
“That the minutes of the December 18th, 2012 Council Meeting, be adopted as circulated.”
Disposition                  Carried

 

5) Business from the Minutes
John Smuck questioned Item 9.10 Coyote/Wolf Compensation Program.  Doug Vincent also has a trapping and hunting license.  John Smuck would like him added to the pre- approved list. This item will be discussed at a later meeting.

6) Accounts

Motion:  3-2013          Moved by John Smuck                        Seconded by Neil Warwick
"That the Accounts dated January 8th, 2013 be approved for payment:
1.      2012 Accounts Payable, in the amount of  $107,034.06
2.      2013 January 8, 2013 Accounts, in the amount of $245,318.39.”
Disposition      Carried

7) Planning:                                                                                             7:40 pm

7.1    Zoning Amendments:
Carol Leeming – Huron County Planner

Subject Lands:   Part of Lot 14, Concession 3, Morris Ward
Owner:   Ralph and Sharon Darlow were in attendance.

1.  Call to order -                                by Mayor Paul Gowing
2.  Purpose of the Public Meeting –   Mayor Gowing

PURPOSE AND EFFECT 

The purpose of the application is to change the zoning on Part of Lot 14, Concession 3, Morris Ward, Municipality of Morris-Turnberry from:

   ‘General Agriculture (AG1)’ to ‘General Agricultural-Special Provisions (AG1-16)’; and from
   ‘General Agriculture (AG1)’ to ‘Agricultural Small Holding (AG4)’.

The rezoning is required as a condition of surplus residential consent application File B 54/12. 
A new residence is prohibited on the farmlands to be zoned AG1-16.  This is a requirement of the
Provincial Policy Statement.

3. County Planning Department – Carol Leeming recommended that the zoning by-law amendment application be approved pursuant to the planning report, dated  December 20, 2012.  The Health Unit has no objection and the MDS is in conformity.

4. Comments Received – Nancy Michie advised that no other comments were received.

5. Applicants comments – The applicant had no comments.

6. Public comments – The public had no comments.

7. Council comments and questions – The Council had no comments or questions.

8. Explanation of the Process following the Public Meeting by Mayor Gowing
If the By-law is passed, the Clerk is required to send Notice of Passing of the By-law, to all persons and agencies notified of this Public Meeting.  There is a 20 day objection  period from the time Notice of Passing of the by-law has been mailed by  first class mail, wherein submissions/letters of objections or support in respect to the  passing of the
by-law, will be received by the Clerk.

9.  Adjournment:
Motion:  4-2013          Moved by Jamie McCallum     Seconded by Jason Breckenridge
“That the meeting be adjourned and re-enter regular session of council.”
Disposition      Carried

7.2  By-law:

1.      By-law:
Motion:  5-2013          Moved by Neil Warwick          Seconded by Jamie Heffer
“That By-law No. 2 -2013  be passed as given first, second, third and final readings,  being a by-law to change the zoning from ‘General Agriculture (AG1)’ to ‘General
Agricultural-Special Provisions (AG1-16)’; and from ‘General Agriculture (AG1)’ to ‘Agricultural Small Holding (AG4)’,   for  Part of Lot 14, Concession 3, Morris Ward,
Municipality of Morris-Turnberry

Disposition   Carried   Unanimously

7.3 Zoning Amendments:
Carol Leeming – Huron County Planner

Subject Lands:   North Part of Lots 41 & 42, Concession 1, Turnberry Ward
Owner:   Kalvin and Pamela Fischer
Kalvin Fischer- property owner was in attendance.  Bert Askes- ratepayer was in attendance.

1.  Call to order -                                by Mayor Paul Gowing
2.  Purpose of the Public Meeting –   Mayor Gowing

PURPOSE AND EFFECT 

The purpose of the application is to change the zoning on the North Part Lots 41 & 42, Concession 1,
Turnberry Ward, Municipality of Morris-Turnberry:

   ‘General Agriculture (AG1)’ to ‘Agricultural Small Holding (AG4)’. The rezoning is required to permit a residence not related to agriculture.

 

3. County Planning Department – Carol Leeming recommended that the zoning by-law amendment application be approved pursuant to the planning report, dated  December 20, 2012.  A Site Plan Control is recommended to ensure appropriate location of any structures and the MVCA wish to review the site plan.

4. Comments Received – Nancy Michie advised MVCA and the Health Unit have no objection and MDS is in conformity.  No other comments were received.

5. Applicants comments – The applicant had no comments.

6. Public comments – Bert Askes (ratepayer) asked will there be more than one house on the lot.Carol Leeming said the OPA does not permit the separation of the lot into further lots.  Accessory structures are a garage and / or workshop.  Carol Leeming explained a barn would be limited to a maximum of 4 nutrient units.  Carol Leeming gave Bert Askes the information and he will access further information on the website.

7. Council comments and questions – The council asked if the road entrance would require an upgrade.  It would be a County road entrance.  Kalvin Fischer said there has   been a new entrance installed.

8. Explanation of the Process following the Public Meeting by Mayor Gowing
If the By-law is passed, the Clerk is required to send Notice of Passing of the By-law , to all persons and agencies notified of this Public Meeting.  There is a 20 day objection  period from the time Notice of Passing of the by-law has been mailed by  first class mail, wherein submissions/letters of objections or support in respect to the  passing of the
by-law, will be received by the Clerk.

9.  Adjournment:
Motion:  6-2013          Moved by Jason Breckenridge             Seconded by John Smuck
“That the meeting be adjourned and re-enter regular session of council.”
Disposition      Carried

7.4  By-law:

1. By-law:
Motion:  7-2013          Moved by Jason Breckenridge             Seconded by Jamie Heffer
“That By-law No. 3 - 2013  be passed as given first, second, third and final readings, being a by-law to change the zoning from ‘General Agriculture (AG1)’ to ‘Agricultural
Small Holding (AG4)’, North Part Lots 41 & 42, Concession 1, Turnberry Ward, Municipality of Morris-Turnberry.”
Disposition   Carried               Unanimously

Carol Leeming - Huron County Planner left the meeting at 8:00 pm.

Gary Pipe arrived at the meeting at 8:00 pm.

9)Business:

9.1  Curbside Collection Flyer
A flyer was reviewed, which informs residents of the correct location to place the bins.
Motion:  8-2013          Moved by Neil Warwick          Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris-Turnberry approve the Curbside Collection Flyer and the mailing of the flyer, to inform the residents of the correct location to place the wheelie bins, with amendments:  new pictures if possible, add times to put bins out, do not block the snowplow, and call the municipal office if BRA is not picking up the bin from the correct side of the road/street.”
Disposition      Carried

9.2  Recreation Statistics
A meeting with Nancy Michie, Gary Long and Pat Newson is set up for January 22, 2013 to discuss the parameters for the recreation statistics.  A report was attached for the Council to review.  The Council wish to include the pool, minor sports, adults sports and   skating on the report.

Bill Dietrich arrived at the meeting.

9.3  Fire Service Proposal Meeting
A meeting has been set for Thursday, January 10, 2013 at 7:00 pm at the Belgrave Community Centre.  A report was attached for the Council’s review.
A second meeting will be held on January 23, 2013, as the whole process will not be completed in one meeting.

9.4 Ward Dissolution
The council was advised that the appeal period expired on January 4, 2013,   on the ward dissolution by-law, with no appeals.
The Clerk will circulate the by-law to the required agencies.

Dave Baker declared a pecuniary interest and left the table for the Nichol Municipal Drain.

8) Nichol Municipal Drain Report – 2012
Bill Dietrich of Dietrich Engineering Limited
Dave Baker and Patrick O’Neill, landowners, were in attendance.

1.  Presentation of Report- under Section 4 and Section 78 of the Drainage Act.
Bill Dietrich presented the revised report, dated December 12, 2012.

2. Under Section 4 & 78 of the Drainage Act,   the person who signed the request is not given an opportunity to withdraw, because they are only requesting improvements to the drain. However, under Section 4, the petitioner may withdraw at this time.  The petition was not withdrawn.

3. By-laws:

3.1 By-law to rescind and repeal By-Law  No.  69-2012:

Motion:  9-2013          Moved by Neil Warwick          Seconded by Jamie Heffer
"That By-Law No. 4 -2013 be adopted as given first and second readings, being a by-law to repeal and rescind By-law No. 69-2012,  being a by-law to provisionally adopt the
Nichol Municipal Drain Report-2012, dated  October 22, 2012.”
Disposition      Carried

3.2 Consideration of By-law:

Motion:  10-2013        Moved by John Smuck                        Seconded by Jason Breckenridge
"That By-Law No. 5 -2013 be adopted as given first and second readings, being a by-law to provisionally adopt the Nichol Municipal Drain Report-2012, revised December, 2012.”
Disposition      Carried

The Court of Revision will be February 19th , 2013.

Bill Dietrich and Patrick O’Neill left the meeting at 8:25 pm.

Dave Baker returned to the table.

14) Other Business:                                                                      8:25 pm
1.  M111 application – Municipal Infrastructure Investment Initiative Capital                                                      Program – Expression of Interest:

Gary Pipe explained that the B M Ross Consulting Engineers suggested to include the road restoration
in the project.

Motion:  11-2013        Moved by Dave Baker                         Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris-Turnberry approve the final application for the M111 application - Municipal Infrastructure Investment Initiative Capital Program – Expression of Interest, for the Bluevale Stormwater Drainage Project, with the total project cost of $1,700,000.00.”
Disposition      Carried

Gary Pipe left the meeting at 8:35 pm.

9) Business Continued:

9.5 North Huron Economic Development Committee
The next meeting is Monday, January 21, 2013 at 9:30 am.

Motion:  12-2013        Moved by Jamie Heffer                       Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris-Turnberry authorize  John Smuck and Neil Warwick, to attend the  January 21, 2013 North Huron Economic Development Committee meeting, as ‘Observer Status’ ,  if  possible. ”
Disposition     Carried

9.6 Saugeen Conservation            Annual Meeting

The annual meeting will be Friday, January 18, 2013 at 1:00 pm in Formosa. Two people are invited to attend.

Motion:  13-2013        Moved by John Smuck                        Seconded by Jamie Heffer
“That no one attends the SVCA annual meeting, and that the Council of the Municipality of Morris- Turnberry request for the Saugeen Conservation, to forward the annual meeting minutes.”
Disposition      Carried

9.7   2012 OPP Policing Costs
2012 Costs Report was reviewed for the Council’s information. There is a 1.62% increase.

9.8  Wingham & Area Health Professionals Recruitment                                                                                  
The 2013 Budget and minutes were attached for the Council’s review.

Motion:  14-2013        Moved by Jamie McCallum     Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry receive the Wingham & Area Health Professionals Recruitment 2013 Budget and Minutes of the last meeting; the Morris-Turnberry allocation is $7,753.00.”
Disposition      Carried

9.9 Taking care of your drinking water
A guide was submitted to the Council,    for Council’s review and information.

9.10    ROMA/OGRA Conference
The Municipal Delegation Request Form
Council was asked if they wish to make a presentation at the ROMA/OGRA conference.   
This item will be presented at another meeting, as the Council will wait and to see what presentation the County is doing.

10) By-laws:

10.1  To authorize the Borrowing Funds for the year 2013

Motion:  15-2013        Moved by Jason Breckenridge Seconded by John Smuck
" That By-Law No. 1-2013 be adopted as given first, second, third and final readings being a  by-law to authorize the borrowing funds, for the Municipality of Morris-Turnberry, for the year 2013.”
Disposition      Carried

10.2 Discussion of Drainage Commissioners being members of the Court of  Revision.
The Clerk shouldmake a note prior to the Court of Revision,   who the Commissioner is on a drainage project and who would be recommended for the Court of Revision.

10.3  To appoint officials, members of committees and boards

Motion:  16-2013        Moved by Jamie Heffer                       Seconded by Jason Breckenridge
" That By-Law No. 5-2013 be adopted as given first, second, third and final readings being a by-law to appoint officials, members of committees and boards, and such persons as are required, for the Municipality of Morris-Turnberry.”
Disposition      Carried

11)  Council Reports:

Jason Breckenridge:
He attended a MVCA meeting on December 19, 2012.  Don’t jump into agreements for 12 – 15 months for Source Protection.  The Province is not moving quickly.  The Annual meeting is on February 20, 2013.
He has a Bluevale Recreation meeting and BR+E on January 9, 2013.

Jamie McCallum:  No report

Jamie Heffer:  No report

David Baker:
He attended a BMG meeting.  They discussed the budget.

John Smuck:
He attended a Physician Recruitment meeting.  They are having a Bonspiel and are looking for a sponsor or a team.

Neil Warwick:   No report

Paul Gowing:
He attended a Brussels Library Building Committee meeting.  They have been approved for a Federal grant of $147,000.  The building committee revised the plan of the building, which will be $100,000.00 savings. They will receive a $65,000.00 Trillium Grant.  Tenders are being called on January 31, 2013. There are 11 contractors interested.
Paul Gowing will attend a BR+E meeting on January 9, 2013 and a Fire Meeting on January 10, 2013.
Paul Gowing will attend a luncheon at the Wingham Hospital on Friday, January 11, 2013.

12) Items for Information:
1.  AMO – Ontario Distribution Sector Review Panel Releases Report
2.  Request for Municipal Drainage Repairs – Spt Lot 14 Concession 6 Morris Ward
3.   Ministry of Citizenship and Immigration – Ontario Medal for Young Volunteers
4.  Huron East – Petition to repair and improve the Inglis Municipal Drain

13) Minutes                                                                                                                                                          
1.  Wingham & Area Health Professionals Recruitment Committee
2.  BR+E Project Plan

14) Other Business Continued:
1.  There was no other business to present.

15) Additions to the agenda for the next meeting:
1.   John Smuck asked that the item on the Mandatory Septic be put on the next agenda.  The issue was discussed, and John Smuck felt it no longer needed to go on the next agenda.

2.   The Building Budget Review be added to the Closed Portion of the next meeting.

3.   There was no other business to add to the agenda for the next or any following   meeting.

Break:   The Council took a short 5 minute break.

Jackie Riggs, Cheryl Heath and Kate Stockmann left the meeting.

The Council reconvened the meeting at 9:19 pm.

16) Closed Session:

1.  Community Persons to sit on the North Huron Economic Development Committee -
Section 239 (2)   (b)  personal matters concerning an identifiable individual;   
- if council wish to discuss this matter.

2. Confidential Report Concerning an identifiable Individuals-  Report on Land Division
for Lot 26 Concession 10, Turnberry
, Section 239 (2)   (b)  personal matters concerning an
identifiable individual;

3. Acquisition of Property – Avon Maitland School Board , Section 239 (2) (c) a proposed or pending acquisition or disposition of land by a municipality  or a local board;

4.  Fire Service Proposal with North Huron:  pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board
employees;

1.1  Enter into Closed Session:                                                        9:20 pm
Motion:  17-2013        Moved by Jason Breckenridge             Seconded by Jamie McCallum
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for the following matters:
1. Community Persons to sit on the North Huron Economic Development Committee -
Section 239 (2)   (b)  personal matters concerning an identifiable individual;   - if council wish to
discuss this matter.
2. Confidential Report Concerning an identifiable Individuals-  Report on Land Division
for Lot 26 Concession 10, Turnberry
, Section 239 (2)   (b)  personal matters concerning an identifiable individual;
3. Acquisition of Property – Avon Maitland School Board , Section 239 (2) (c) a proposed or pending acquisition or disposition of land by a municipality  or a local board;
4.  Fire Service Proposal with North Huron:  pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board
employees;
Disposition   Carried

1.2   Adjourn the Closed Session:                                                   10:15 pm
Motion:  18-2013        Moved by Jason Breckenridge             Seconded by Jamie McCallum
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3  Report to the Public from Closed Session.
The Council discussed matters concerning Identifiable Individuals, Community persons to sit on the North Huron Economic Development Committee; Report on Land Division for Lot 26 Concession 10, Turnberry; Acquisition of Property- Avon Maitland School Board; Fire Service Proposal with North Huron.

17) By-law 7 - 2013    Confirming by-law
Motion:  19-2013        Moved by Jason Breckenridge Seconded by Jamie McCallum
"That By-law No. 7 -2013 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting  January 8, 2013."
Disposition      Carried

18) Adjournment:
Motion:  20-2013        Moved by John Smuck                        Seconded by Jamie Heffer
"That the meeting be adjourned at 10:25 pm. and this is deemed to be a   2 – 4 hour meeting."
Disposition      Carried

                                                                                                Mayor, Paul Gowing

                                                                                   
                                                                                                                                               
                                                                                                Clerk, Nancy Michie