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Meeting Minutes

Tuesday January 29, 2013


Tuesday January 29, 2013

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday, January 29, 2013 7:30 pm
Minutes of the Meeting

 

1) Call to order:    The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order.

Council in Attendance:
Paul Gowing 
Jason Breckenridge
David Baker
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick


Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Steve Fortier                  Chief Building Official


Others in Attendance:
Jackie Riggs                  The Wingham Advance Times
Paul VanderMolen       Director of the Huron County Rails to Trails

2) Agenda:
A listing from the Clerk was added to the agenda for consideration, as the items were of an urgent nature. Gary Pipe will not be attending the meeting.

Adoption of Agenda:
Motion:  24-2013      Moved by Neil Warwick                       Seconded by Jason Breckenridge
“That the agenda for the meeting of January 29th, 2013 be adopted as amended.”
Disposition                       Carried

3) Declaration of Pecuniary Interest:
No member declared a pecuniary interest, at this time.

4) Minutes:

Motion:  25-2013       Moved by John Smuck                         Seconded by Jamie Heffer
“That the minutes of the January 8th and January 15th, 2013 Council Meeting, be adopted as circulated.”
Disposition                       Carried

5) Business from the Minutes
There was no other business from the minutes to be discussed.

6) Accounts
Motion:  26-2013        Moved by Jamie McCallum     Seconded by Neil Warwick
"That the Accounts dated January 22nd, 2013 be approved for payment:
1.      2012 Accounts Payable,  in the amount of  $ 55,354.27
2.      2013 January 22, 2013 Accounts,  in the amount of  $ 51,158.84.”
Disposition      Carried

Steve Fortier joined the meeting at 7:35 pm.

9) Drainage:

1. Drainage Superintendent Reconciliation for 2012                                  7:35 pm
Motion:  27-2013        Moved by Jason Breckenridge             Seconded by Jamie Heffer
“That the Drainage Superintendent be received for the year 2012 and submitted for grant funding to OMAF in the amount of $8,305.35.”
Disposition      Carried

2. Drainage Petition:

Motion:  28-2013        Moved by Jamie Heffer                       Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry accept the petition for improvement to the Doerr  Municipal Drainage works at Concession 11 WPt  Lot 12, Turnberry, under Section 78 of the Drainage Act;  and that RJ Burnside Limited, Engineering Firm, be appointed to prepare a report.”
Disposition      Carried

8) Building Report:                                                                                 7:40 pm
Steve Fortier presented December monthly report and the 2012 annual report.

The Confidential Report was handed out at the meeting for the council’s information.

1. December 2012 Report and Annual Building Report:
Motion:  29-2013        Moved by Dave Baker                         Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry receive the Building Report for December, 2012 and the 2012 Annual Report, as submitted January 29, 2013.”
Disposition      Carried

2. Wind Policy:
Motion:  30-2013        Moved by John Smuck                        Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry deferr the draft Wind policy, to govern Wind Generating Development Policy,   for further information.”
Disposition      Carried

Steve Fortier remained at the meeting for the Easement of Lots.

7) Easement Lots 48 and 49 Plan 162, Belgrave                                               8:00 pm
Mike and April Irwin has requested that the easement on his property be released.A report was reviewed by the Council.

Motion:  31-2013        Moved by Jason Breckenridge Seconded by Neil Warwick
“That the Council of the Municipality of Morris-Turnberry approve the release and abandonment of the easement, at Lots 48 and 49 Plan 162, 25 and 27 John Street, Belgrave, ON, in the Municipality of Morris-Turnberry;    and the cost be paid by the Belgrave Water System.”
Disposition      Carried

Steve Fortier left the meeting at 8:05 pm.

Paul VanderMolen arrived at the meeting at 8:05 pm.

10) Roads                                                                                                 8:08 pm                                              
Report was prepared by Gary Pipe – Director of Public Works

1.  2013  Roadside Mowing:
Motion:  32-2013        Moved by Neil Warwick          Seconded by Dave Baker
“That the 2013 Roadside Mowing Report be received and the Director of Public Works be given direction to tender for the 2013 and 2014 seasons.”
Disposition      Carried

The Council has requested a report on the timelines for the two cuts.   The report should include- will the timelines be included in the tender.  2012 was a test for cutting, therefore should the 1st cut be wider.

11) Deputation:                                                                                         8:30 pm
Paul VanderMolen
Director of the Huron County Rails to Trails Paul VanderMolen made a presentation to the Council on a possible trail on the former CNR rail lands in Concession 10, Morris.
Paul VanderMolen asked for support in principle, however the council asked for a report from the planning department, if a zoning amendment is required for the proposal and if there will be a public process.

Paul VanderMolen left the meeting at 8:35 pm.

Motion:  33-2013        Moved by John Smuck                        Seconded by Paul Gowing
“That the Municipality of Morris-Turnberry support in principle the Guelph to Goderich Initiative but encourages the Goderich to Guelph Trail Committee to engage abutting property owners in their discussions.”
Disposition      Defeated

Motion:  34-2013        Moved by Jason Breckenridge             Seconded by Dave Baker
“That the Council of the Municipality of Morris-Turnberry deferr this to the February 5th,  2013 meeting for discussion.”
Disposition      Carried

12) Business:

12.1  Listowel Wingham Hospital Alliance
The activities update  report,   was reviewed for the Council’s information.

12.2 Nichol Municipal Drain                                                                                                                     
Date for the Court of Revision.

Motion:  35-2013        Moved by John Smuck                        Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry set the date for the Court of Revision for the Nichol Municipal Drain as February 19, 2013; and that the following be appointed to sit on the committee:  3 members -  Paul Gowing, Neil Warwick and Jason Breckenridge.”
Disposition      Carried

12.3Rural Municipal Drainage Course
John Smuck and Dave Baker will attend the 1 Day course for Council Members onMarch 26, 2013 in Walkerton.

12.4  Huron County
The following were reviewed for Council’s  information.

1.  Proposed Huron County Septic Re-inspection Program

2.  Ontario Municipal Partnership Fund

12.5  Maitland Valley Conservation Authority                                                                                                    
                                                2013 Priorities, Budget and Levy

Motion:  36-2013        Moved by Dave Baker                         Seconded by Jason Breckenridge
“That the Municipality of Morris-Turnberry approve the draft 2013 budget for the Maitland Valley Conservation Authority at $48,666.00, which has increased $2,537.00, 5.5% increase.”
Disposition      Carried

12.6     2013 ROMA/OGRA Conference
1.  A registration form and a report was reviewed,  for the Council.
Paul Gowing will be going with the County.
Jason Breckenridge, Jamie Heffer and Gary Pipe will be attending.

2.  The Municipal Delegation Request Form.
The Council does not wish to make a presentation at the ROMA/OGRA conference.

12.7  Drainage Agreement for Ralph and Sharon Darlow Consent

Motion:  37-2013        Moved by Jamie Heffer                       Seconded by John Smuck
" That the Drainage Agreement for the North Part of Lot 14 Concession 3, Morris Ward, be approved, being an agreement to comply with Condition No. 7  for Consent File B54/12.”
Disposition      Carried

12.8  Fire Service Meeting:   January 31, 2013
A copy of the agenda was handed out at the meeting for the January 31,2013 meeting.

13) By-laws:

13.1 To establish the pay range grid for the year 2013

Motion:  38-2013        Moved by John Smuck                        Seconded by Dave Baker
" That By-Law No. 8-2013 be adopted as given first, second, third and final readings being a by-law to establish the pay range grid for the year 2013, for the Municipality of Morris-Turnberry.”
Disposition      Carried

13.2  To adopt a remuneration policy

Motion:  39-2013        Moved by JasonBreckenridge  Seconded by Dave Baker
" That By-Law No. 9-2013 be adopted as given first, second, third and final readings being a by-law to adopt a Remuneration Policy for the Municipal Councillors and Members of Local Boards, for the Municipality of Morris-Turnberry.”
Disposition      Carried

13.3 To release and abandonment of an easement

Motion:  40-2013        Moved by Neil Warwick          Seconded by Jamie Heffer
" That By-Law No. 10-2013 be adopted as given first, second, third and final readings being a by-law to release and abandonment of an easement within the Municipality of Morris-Turnberry, for the Municipality of Morris-Turnberry.”
Disposition      Carried

13.4 To provide for maintenance of drainage works

Motion:  41-2013        Moved by Neil Warwick          Seconded by Dave Baker
"That By-Law No. 11-2013 be adopted as given first, second, third and final readings being a by-law to provide for maintenance of drainage works of the year 2012, for the  Municipality of Morris-Turnberry.”
Disposition      Carried

14) Council Reports:

Jason Breckenridge:
He will be attending MVCA meeting on January 30th but will not be attending the Bluevale Hall Board meeting on January 30th.

Jamie McCallum:  No report

Jamie Heffer:
He attended a Belmore Community Centre meeting.  There was nothing out of the ordinary discussed.

David Baker:
He attended a Brussels Community Centre meeting.  They are working hard on the budget.

John Smuck:
He attended an Economic Development meeting in Wingham on January 21st.  We should have  our own and have one person sit in on the North Huron meeting.  Water and sewer at Hutton Heights and Blyth Water was discussed.

Neil Warwick:   No report

Paul Gowing:
He attended a BR + E meeting on January 9th.  He has a draft for February 5th.
He attended a Fire Services meeting in Belgrave on January 17th.
He attended a Wingham Hospital meeting on January 18th.
On January 25th he attended a Brussels Agriculture Society meeting regarding Fall Fairs in the Province.
On January 30th the tenders will be opened for the Brussels Library.

15) Items for Information:
There were no items for information available for review.

16) Minutes                                                                                                                                                          
1. MVCA,  Board Minutes and  SPA Minutes

17) Other Business:
1.  2013 Farmland Forum will be held on February 15th at the University of Guelph.

2.  An article by George Cuff.  Who speaks for Council?  This was presented  for Council’s review.

3.  A meeting will be held on February 6th regarding a proposed residential subdivision Wingham Creek.  Paul Gowing and Nancy Michie will attend.

4.  There was no other business to present.

18) Additions to the agenda for the next meeting:
1.  The Council wish to receive a paper and electronic version of the draft budget for the  February 12th meeting.

2.  There was no other business to add to the agenda for the next or any following meeting.

19) Closed Session:

1. Fire Service Proposal with North Huron:  pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board
employees;

2. Building Budget: pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board employees;

3. Health and Safety Committee: pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board employees;

4. Billing for the Landfill Site:  pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board employees;

1.1  Enter into Closed Session:                                            9:40 pm
Motion:  42-2013        Moved by Neil Warwick          Seconded by Jamie McCallum
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matters  pursuant to the Municipal Act, Section 239 (2)   (b)  personal matters concerning an identifiable individual
Disposition      Carried

Jackie Riggs left the meeting at 9:40 pm.

Break:   The Council took a short 5 minute break.

1.2  Adjourn the Closed Session:                                       11:10 pm
Motion:  43-2013        Moved by Jason Breckenridge Seconded by Jamie McCallum
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3  Report to the Public from Closed Session.
The Council discussed matters concerning Identifiable Individuals, Fire Service Proposal with North Huron; Building Budget; Health and Safety Committee; Billing for the Landfill Site.

Extension of the Meeting:
Motion:  44-2013        Moved by John Smuck                        Seconded by Dave Baker
“That the meeting be extended past 10:30 pm.”
Disposition       Carried

20) By-law 12 - 2013    Confirming by-law

Motion:  45-2013        Moved by John Smuck                        Seconded by Jamie McCallum
"That By-law No. 12 -2013 be passed as given first, second, third and final readings, being  a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting January 22, 2013."
Disposition      Carried

21)  Adjournment:
Motion:  46-2013        Moved by Jamie Heffer                       Seconded by Jamie McCallum
"That the meeting be adjourned at 11:10 pm. and this is deemed to be a  2 – 4 hour meeting."
Disposition      Carried

                                                                                                Mayor, Paul Gowing

                                                                                   
                                                                                                                                               
                                                                                                Clerk, Nancy Michie