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Meeting Minutes

Tuesday April 2, 2013


Tuesday April 02, 2013

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday, April 2, 2013  7:30pm
Minutes of the Meeting

 

1) Call to order:    The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order, except Jamie McCallum who was absent.

Council in Attendance:
Paul Gowing 
Jason Breckenridge
David Baker
Jamie Heffer                            
John Smuck
Neil Warwick
Absent: Jamie McCallum

Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Steve Fortier                  Chief Building Official
Gary Pipe                      Director of Public Works
James Marshall              Community Fire Safety Officer
Kim Johnston                Recorder


Others in Attendance:
Jackie Riggs                  The Wingham Advance Times
Keith Roulston                         The Blyth/Brussels Citizen
John Graham                 Veolia Water
Marty Bedard                Huron East Fire Chief
Keith Hodgkinson         North Huron Fire Chief

2) Agenda:
Elementary School Fair Grant and Howick Fall Fair to be added to Item # 16- Other Business.

Adoption of Agenda:
Motion:  127-2013     Moved by Jason Breckenridge             Seconded by Neil Warwick
“That the agenda for the meeting of April 2nd, 2013 be adopted as amended.”
Disposition                       Carried

3) Declaration of Pecuniary Interest:
No member declared a pecuniary interest, at this time

4)  Minutes:

Motion:  128-2013      Moved by Jason Breckenridge             Seconded by John Smuck
“That the minutes of the March 19th, 2013 Council Meetings, be adopted as circulated.”
Disposition          Carried

5) Business from the Minutes
There was no other business from the minutes to be discussed

6) Accounts
Motion:  129-2013      Moved by Neil Warwick          Seconded by David Baker
"That the Accounts dated April 2nd, 2013 be approved for payment in the amount of   $108,692.98.”
Disposition             Carried

Jason Breckenridge questioned the fee paid to Huron East for a Fire Call.
Neil Warwick would like to look at any grants if any further lighting is to be replaced.

12)  Business:

12.1     2012 Policing Costs Report

Motion:  130-2013      Moved by Jason Breckenridge             Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry receive the 2012 Policing Costs Report in the amount of $21,503.00, as submitted April 2, 2013.”
Disposition      Carried

12.2 History Book Donation

Motion:  131-2013      Moved by John Smuck                        Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry donate a set of History Books to the MVCA Foundation Dinner and Auction.”
Disposition      Carried

12.3 Hospitality Room at AMO Conference

Motion:  132-2013      Moved by Jason Breckenridge             Seconded by John Smuck
That the Council of the Municipality of           Morris-Turnberry agree to endorse a hospitality room at the AMO conference, and costs to be prorated by the County levy being status quo.”
Disposition      Carried

12.4 2013 Rural Summer Jobs

Motion:  133-2013      Moved by Jamie Heffer                       Seconded by David Baker
“That the Council of the Municipality of Morris-Turnberry advertise for two summer  students for 2013 and apply for a grant from the Rural Summer Jobs Service.”
Disposition      Carried

12.5   Proposed Motion regarding Contraband Tobacco

Motion:  134-2013      Moved by John Smuck                        Seconded by Neil Warwick
“That the Council of the Municipality of Morris-Turnberry file the issue with the provincial government and communities across Ontario concerning Contraband Tobacco.”
Disposition      Carried

12.6  Avon Maitland District School Board                                              
Motion:  135-2013     
Moved by John Smuck                        Seconded by David Baker
“That the Council of the Municipality of Morris-Turnberry file the invitation for Mayor Paul Gowing to the Always Learning Awards and Employee Service Recognition Awards on April 17th, Seaforth Legion.”
Disposition      Carried

Paul Gowing will attend on his own as a representative for the Municipality of Morris-  Turnberry.

12.7  Lottery Licence Wingham Firefighters

Motion:  136-2013      Moved by John Smuck                       Seconded by Neil Warwick
“That the Council of the Municipality of Morris-Turnberry approve a Lottery Licence Application from the Wingham Firefighters Association being held at the Royal T Gas Bar.”
Disposition      Carried

12.7  Emergency Planning Meeting
A date for an Emergency Planning meeting will be April 18, 2013 at 7:30 pm.
Paul Gowing, Neil Warwick and Jason Breckenridge will attend

12.8  Economic Development Meeting
A date for an Economic Development meeting will be April 25th or April 29th at   7:30 pm.  Nancy Michie will contact Douglas Barill and inform them when a date is set.
Paul Gowing and Jason Breckenridge will attend.

Huron East Fire Chief Marty Bedard,
North Huron Fire Chief Keith Hodgkinson, and
Morris-Turnberry Community Fire Safety Officer James Marshall arrived at meeting.
Howick Fire Chief Shawn Edwards was absent

7)  Fire Chief’s Report:                                                               7:45 pm
1. Huron East-  Chief Marty Bedard presented the 2012 Fire Chief report   for the Municipality of Huron East.
2  North Huron –       Chief Keith Hodgkinson presented the 2012 Fire Chief Report   for the Township of North Huron
3. James Marshall presented Howick’s 2012 Fire Chief Report on behalf of Fire Chief Shawn Edwards.

Motion:  137-2013          Moved by Jamie Heffer                       Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris-Turnberry receive and accept the 2012 Fire Chief reports from the Municipality of Huron East, the Township of North Huron and the
Township of Howick.”
Disposition      Carried

Chief Marty Bedard, Chief Keith Hodgkinson, and Community Fire Safety Officer James Marshall left the meeting at 8:25 pm.

Gary Pipe arrived at the meeting.

8) 2013 Draft Budget and Belgrave Water System rates-     Public Meeting:              8:25 pm

8.1  Motion to Enter into a Public Meeting:

Motion:  138-2013          Moved by Neil Warwick          Seconded by John Smuck
"That the Council adjourn the regular session and enter into a Public meeting to review  the proposed 2013 budget at 8:25 pm”
Disposition      Carried

8.2 Public Meeting to present the 2013 Proposed Budget:

1. Presentation of the proposed budget:                                           
The proposed budget was presented to council and a copy was available at the door, for review.

2. Questions from the floor:

There were no questions from the floor.

3. Council comments:

The council discussed the possible change of a grader purchase to a truck, and the possibility of keeping the old grader instead of it being traded.
Gary Pipe is hoping for delivery by fall.

8.3  Reenter Regular Council Session:

Motion:  139-2013       Moved by Jamie Heffer                       Seconded by John Smuck
"That the Council reenter regular session of Council at 8:30 pm.”
Disposition   Carried

John Graham arrived at Meeting at 8:30pm

8.4.    Motion:
Motion:  140-2013      Moved by Jason Breckenridge             Seconded by Neil Warwick
“That the Council approve the draft 2013 budget and instruct the Clerk to prepare a by-law to adopt the 2013 budget.”
Disposition                  Carried

9)  Belgrave Water System 2012 Compliance Report
John Graham - Veolia Water                                                                        8:30 pm
John Graham presented the Compliance and annual reports for the Belgrave Water System.

Motion:  141-2013      Moved by John Smuck                        Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris-Turnberry receive and approve the 2012 Compliance Report for the Belgrave Water.”
Disposition      Carried

John Graham discussed the valve replacement and the operation of the system.
The council would like a tour of the facility.

John Graham left the meeting at 8:45 pm

10)  Public Works:    Gary Pipe – Director of Public Works

1.  Letter from Maitland Valley Conservation Authority:

Motion:  142-2013      Moved by John Smuck                        Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry approves the request from the Maitland Valley Conservation Authority, for grass cutting at the Bluevale Park.”
Disposition      Carried

The council would like the costs of cutting the Bluevale Park monitored.

2.  Gravel Tenders
Motion:  143-2013     Moved by Jason Breckenridge             Seconded by John Smuck
“That the gravel tender submitted by Joe Kerr Limited be accepted for the following:
1. Supply, crush, load, haul and spread approximately 34,500 metric tonnes of Granular ‘A’ Gravel  for the  South  Half of the Morris Ward, Municipality of Morris-Turnberry,
at the price of $276, 793.50 with HST;
2. Supply, crush, load, haul & spread approximately 9,000 metric tonnes of Granular ‘A’ Gravel for the North Half of the Turnberry Ward, Municipality of Morris-Turnberry, at
the price of $69,664.50 with HST;
3. Supply, crush, load &  haul  approximately  500 metric tonnes of Granular ‘A’ Gravel for stockpile at the Morris shop, Municipality of Morris-Turnberry, at the price of          
$4,011.50; and
4. Supply, crush, load & haul approximately 500 metric tonnes of Granular ‘A’ Gravel for stockpile at the Turnberry shop, Municipality of Morris-Turnberry, at the price of $3,870.25.”
Disposition      Carried

3.  Roadside Mowing 2013/2014 and option for 2015

Motion:  144-2013    Moved by Jamie Haffer                       Seconded by Jason Breckenridge
“That the road side mowing quote submitted by Van Driel Excavating be accepted at the quoted price  for 2013 of $40,905.00, the year 2014 of  $40,896.90 with the Option for 2015 of  $ 40,896.90.”
Disposition      Carried

Steve Fortier arrived at the meeting.

4.  Drainage Petition:

Motion:  145-2013       Moved by Neil Warwick          Seconded by David Baker
“That the Council of the Municipality of Morris-Turnberry accept the petition for improvement to the Press Ballagh Municipal Drainage works at Concession 12
WPt Lot 1, Turnberry, under Section 78 of the Drainage Act; and that R J Burnside and Associates, Engineering Firm,   be appointed to prepare a report.”
Disposition      Carried

11) Huron Telecommunications Co-operative Limited:
Agreement with Huron Telecommunications Co-operative Limited  for
HuronTel to install Fibre optic connection cable in the Lower Town,  North and East Wingham areas.

Motion:  146-2013      Moved by Jason Breckenridge             Seconded by John Smuck
"That By-Law No. 20 -2013 be adopted as given first, second, third and final readings being a by-law to authorize an Agreement between the Corporation of the Municipality
of Morris-Turnberry and Huron Telecommunications Cooperative Limited, known as ‘HuronTel’,   for use of the Municipal  Service Corridors.”
Disposition    Carried

Gary Pipe left the meeting at 9:15 pm

13)  Council Reports:

Jason Breckenridge:
He attended the History Book meeting on March 25, 2013.  There are flyers to distribute to promote the sale of the History Book.  The flyers have also been inserted into the tax bill envelopes.
He attended the MVCA meeting on March 20, 2013.  MVCA is considering options for the Falls Reserve Trailer Park and looking into costs. 
There are 4(four) options being considered, it is being deferred for 2(two) months.

Jamie McCallum: Absent

Jamie Heffer:
He attended the Airport meeting on March 20, 2013.  They are working with a consultant; the report is close to draft stage.  The Jet Rally is July 27 – 28, 20132.  They may ask to use the MTO Park for more parking.

David Baker:
He attended the Drainage Course on March 26, 2013.  He thought the morning was very good and   he learned a lot.

John Smuck:
He attended the Drainage Course on March 26, 2013.  He feels a lot more knowledgeable on drainage issues.
He attended the Home and Farm Safety meeting on March 21, 2013.  He will be working at the Clean Water Festival on April 11, 2013.
He attended the Health Recruitment Committee Meeting on March 27, 2013.  They will be having a few more fund raisers.

Neil Warwick:
He attended the Water Protection meeting in March 28, 2013.  They are requesting funds     
from the Provincial and Federal governments for projects.

Paul Gowing:
He attended the Medical Dental Board Meeting on March 21, 2013.  They are looking at making the building more accessible.
He attended the History Book meeting on March 25, 2013.
He attended the NWMO Open house in Central Huron on March 26, 2013 with the County of Huron.
He attended the R J Burnside Client Appreciation night on March 27, 2013.
He attended the Water Protection Meeting on March 28, 2013 with the County of Huron.     
It was a good meeting.

14)  Items for Information:
1.  Remarks by Russ Powers, AMO President – ROMA /OGRA Conference
2.  Nuclear Waste Management Organization – Open Houses Clinton, March 26 & 27
3.  Nuclear Waste Management Organization – Towns Shortlisted for Nuclear Dumpsite
4.  Council Statement of Remuneration – Huron County Municipalities
5.  Seminar on Ultra High Speed Optic Network – April 19 & April 26
6.  AMO – 2013 Federal Budget
7.  Saugeen Conservation – Watershed Reports

15) Minutes
1.  History Book Meeting
2.  Joint Health and Safety Committee
3.  Maitland Valley Conservation Authority
4.  Wingham & Area Health Professionals Recruitment

16)  Other Business:
1.  Elementary School Fair:
Motion:  147-2013      Moved by John Smuck                        Seconded by Neil Warwick
“That the Council of the Municipality of Morris-Turnberry receive and approve the request from the Elementary School Fair for a grant in the amount of $500.00.”
Disposition      Carried

2.  Howick-Turnberry Fall Fair:
Jason Breckenridge stated that the Howick-Turnberry Fall fair is also requesting a grant for the fair by June 1, 2013.
Nancy Michie advised that she will bring all grant requests back after the budget is approved.

17)  Additions to the agenda for the next meeting:
1.  There was no other business to add to the agenda for the next or any following  meeting.

18)  By-laws:

18.1  Site Plan Agreement

Motion:  148-2013      Moved by Jamie Heffer                       Seconded by John Smuck
"That By-Law No. 23 -2013 be adopted as given first, second, third and final readings being a by-law to adopt a Site Plan Agreement with “Bob Wattam’s Backhoe Service
Inc.”, for the Municipality of Morris-Turnberry.”
Disposition      Carried

Steve Fortier confirmed that this drainage, will not affect the neighbouring properties.
The surveyor will send a letter of confirmation, when complete.

18.2  Development Agreement

Motion:  149-2013     Moved by Jamie Heffer                       Seconded by Neil Warwick
"That By-Law No. 24 -2013 be adopted as given first, second, third and final readings being a by-law to adopt a Development Agreement with “914572 Ontario Ltd. Known as
‘Maitland Welding’ ”, for the Municipality of Morris-Turnberry.”
Disposition      Carried

18.3  Acquisition of Land

Motion:  150-2013    Moved by Jason Breckenridge            Seconded by John Smuck
"That By-Law No. 25 -2013 be deferred until a deed for the property has been received.”
Disposition      Carried

19)  Building Report:                                                                                 9:40 pm

Building Report:
Motion:  151-2013      Moved by Jason Breckenridge            Seconded by David Baker
“That the Council of the Municipality of Morris-Turnberry receive the Building Report for January and February, 2013, as submitted April 2, 2013.”
Disposition      Carried

Kim Johnston left the meeting at 9:45pm

Break    The Council took a short 5 minute break at 9:50 pm.

20)  Closed Session:

1. Report to the Council on a property:
pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board employees  and potential litigation pursuant to Section 239  (2)   (e);

2. Assessment Review Board decision: pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board  employees and potential
litigation pursuant to Section 239  (2)   (e);

3. Fire Service Proposal with North Huron:  pursuant to Section 239(2) (b) Personal
matters about an identifiable individual, including municipal or local board employees;

4. Employee issue:  pursuant to Section 239(2) (b) Personalmatters about an identifiable individual, including municipal or local board employees;

1.1  Enter into Closed Session:
Motion:  152-2013      Moved by Jason Breckenridge                         Seconded by Jamie Heffer
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for all matters:

1.  Report to the Council on a property:
pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board employees  and potential litigation pursuant to Section 239  (2)   (e);

2. Assessment Review Board decision: pursuant to Section 239(2) (b) Personal
matters about an identifiable individual, including municipal or local board  employees and potential litigation pursuant to Section 239  (2)   (e);

3. Fire Service Proposal with North Huron:  pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board employees;

4.  Employee issue:     pursuant to Section 239(2) (b) Personalmatters about an identifiable individual, including municipal or local board employees;
Disposition      Carried

1.2   Adjourn the Closed Session:
Motion:  153-2013        Moved by Jason Breckenridge                      Seconded by David Baker
“That the Council adjourn the Closed to the public session and re-enter regular open session of council at 11:15 pm.”
Disposition      Carried

1.3  Report to the Public from Closed Session.
The Council discussed matters concerning property, an Assessment Review Board  decision, Fire Service Proposal with North Huron and an Employee issue.

21)  By-law 26 - 2013    Confirming by-law

Motion:  154-2013      Moved by Jason Breckenridge Seconded by John Smuck
"That By-law No. 26-2013 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting April 2, 2013."
Disposition      Carried

22) Adjournment:

Motion:  155-2013      Moved by Jamie Heffer                       Seconded by   David Baker
"That the meeting be adjourned at 11:20 pm. and this is deemed to be a  2-4 hour  meeting."
Disposition      Carried

                                                                        __________________________
                                                                                                Mayor, Paul Gowing

                                                                                   
                                                                                                                                               
                                                                                                Clerk, Nancy Michie