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Meeting Minutes

Tuesday April 16, 2013


Tuesday April 16, 2013

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday, April 16, 2013    7:30 pm
Minutes of the Meeting

 

1) Call to order:   The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order, except John Smuck who was absent.

Council in Attendance:
Paul Gowing 
Jason Breckenridge
David Baker
Jamie Heffer    
Jamie McCallum
Neil Warwick

Absent: John Smuck

Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works
Bob Trick                      Animal Control Officer


Others in Attendance:
Jackie Riggs                  The Wingham Advance Times
Denny Scott                 The Blyth/Brussels Citizen
Mike Clarke and son    Ratepayer

2) Agenda:
A listing from the Clerk was added to the agenda for consideration, as the items were of an urgent nature.

Adoption of Agenda:
Motion:  156-2013      Moved by Jason Breckenridge            Seconded by Neil Warwick
“That the agenda for the meeting of April 16th, 2013 be adopted as amended.”
Disposition      Carried

3)  Declaration of Pecuniary Interest:
Paul Gowing declared a pecuniary interest for Item No. 8.3 Mustard Municipal  Drain, since he is a landowner on the drain.
No other member declared a pecuniary interest, at this time.

4)  Minutes:

Motion:  157-2013       Moved by Jason Breckenridge                       Seconded by Jamie Heffer
“That the minutes of the April 2nd, 2013 Council Meeting, be adopted as amended and the Clerk change the words ‘Motion by John Smuck’ to ‘Motion by Jason Breckenridge’ on page 3 Item #12.6.”
Disposition      Carried

5)  Business from the Minutes
Is it too late to consider if Roadside Mowing should have been done by the contractor to the  fence in June and done in September by our own forces.
There was no other business from the minutes to be discussed.

Mike Clark and his son joined the meeting.

6)  Accounts

Motion            :  158-2013      Moved by Jamie McCallum     Seconded by Neil Warwick
"That the Accounts dated April 16th, 2013 be approved for payment in the amount of  $ 165,878.04.”
Disposition      Carried

7)  2nd Draft Animal Control By-law                                                      7:40  pm
The 2nd draft of the Animal Control By-law was reviewed.
Bob Trick- Animal Control Officer was in attendance.

Jackie Riggs joined the meeting at 8:00 pm.

Gary Pipe joined the meeting at 8:05 pm.

The Clerk was instructed to amend the Animal Control By-law and bring back to the next meeting.

Bob Trick, Mike Clarke left the meeting at 8:45 pm.

8) Public Works:    Gary Pipe – Director of Public Works                 8:45 pm

1.Morris Landfill Costs per tonne/ Huron East agreement
A report from R J Burnside was reviewed by the Council.
The Huron East tipping fee was discussed with a suggested proposal; and will be brought back to the next meeting for review.

2. Reconstruction of Turnberry Street, Brussels
A report was attached for the Council’s review.

Motion:  159-2013      Moved by Neil Warwick          Seconded by Dave Baker
“That the Municipality of Morris-Turnberry agree to be part of the Turnberry Street project to engage an engineer/ consultant to prepare a report on the proposal and proceed with an EA and that Morris-Turnberry agrees to share a proportionate share of the costs.”
Disposition      Carried

Paul Gowingdeclared a pecuniary interest and left the table and remained in the gallery for the Mustard Municipal Drain.

Jason Breckenridge, assumed the chair,   to be the chairperson for the next item as Mayor Gowing has declared a pecuniary interest.

3. Section 65 Drainage report for John and Ivonne Albers
The report required under Section 65 of the Drainage Act, if lands are drained outside of the Drainage area, was reviewed.

Motion:  160-2013      Moved by Jamie Heffer                       Seconded by Jamie McCallum
“That the report under Section 65 of the Drainage Act be approved for the Mustard Municipal  Drain and that John and Ivonne Albers, owners of Spt Lot 25, Concession 2, Morris be billed the  assessment in the drainage report, to allow the land outside the drainage area to be drained into the Mustard Municipal Drain.”
Disposition      Carried

Jason Breckenridge left the chair andPaul Gowing returned to the chair.

4.  Drainage Maintenance Program:

Motion:  161-2013      Moved by Jason Breckenridge             Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry approve the Drainage Maintenance Program report for 2012 and apply to the Ministry of Agriculture, Food and Rural Affairs for grant funding.”
Disposition      Carried

5. Other Business:
Gary Pipe advised that he is working on:
1.  A tender to switch the propane over to gas.

2.  Grass cutting changes.

3.  Drainage issue on Jamestown Road.

4.  There was no other business.

Gary Pipe left the meeting, at 9:40 pm.

9)  By-laws:

9.1 Acquisition of Land

Motion:  162-2013     Moved by Dave Baker             Seconded by Jamie McCallum
"That By-Law No. 25 -2013 be adopted as given first, second, third and final readings, being a by-law to authorize the acquisition of land, for the Municipality of Morris-Turnberry.”
Disposition      Carried

Mike Clarke returned to the meeting at 9:43 pm.

9.2  Fire Suppression Service Agreement

Motion:  163-2013    Moved by Jason Breckenridge Seconded by Jamie Heffer
"That By-Law No. 27 -2013 be adopted as given first, second, third and final readings, being a by-law to adopt a Fire Suppression Service Agreement with the Township of North
Huron, for the Municipality of Morris-Turnberry.”
Disposition    Carried

9.3  Fire Polygons
Motion:  164-2013    Moved by Jamie Heffer                       Seconded by Jason Breckenridge
“That the Municipality of Morris-Turnberry will not be proceeding to renew the fire suppression agreement with the Township of Howick; And that the Municipality of Morris-Turnberry proceed to amend the fire polygons to change the Howick fire area to North Huron area.”
Disposition      Carried

9.4  Congratulations from John Schwartzentruber on successful fire agreement.
An email was presented to the Council, a congratulations for a successful fire agreement.

9.5   2013, Taxation, Budget and Tax rates

Motion:  165-2013    Moved by Neil Warwick          Seconded by Jamie McCallum
"That By-Law No. 28 -2013 be adopted as given first, second, third and final readings, being a by-law to adopt the 2013 budget and  tax rates and hereby authorize to raise funds
by taxation for the year 2013,    for the Municipality of Morris-Turnberry.”
Disposition    Carried

9.6  Street Lighting – special taxation rate

Motion:  166-2013    Moved by Neil Warwick          Seconded by Dave Baker
"That By-Law No. 29 -2013 be adopted as given first, second, third and final readings, being a by-law to authorize a special rate for the purpose of  street lighting, for the Municipality
of Morris  Turnberry.”
Disposition    Carried

10)  Business:

10.1  2013 Grants to organizations:

Motion:  167-2013      Moved by Jason Breckenridge Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry approve the following grants to local organizations for 2013:
1.       Howick –Turnberry Fall Fair                    $500.00
2.      Huron County Farm and Home Safety      $100.00
3.      Brussels Agricultural Society                     $500.00.”
Disposition      Carried

10.2 Brussels Fire Department 2012 Year end reconciliation and 2013 estimate:
Motion:  168-2013      Moved by Dave Baker                         Seconded by Neil Warwick
“That the Council of the Municipality of Morris-Turnberry receive the report for the  Brussels Fire Department 2012 Year end reconciliation and the 2013 estimate.”
Disposition      Carried

11)  Council Reports:

Jason Breckenridge:
He did not attend the Huron County Municipal Officers meeting.

Jamie McCallum:
He attended the Huron County Municipal Officers meeting.  The meeting went well with the Economic Development panel there.  It was a good day.

Jamie Heffer:
On April 15th he attended the Belmore Community Centre Board meeting.  They have concerns about the size of the board.  There will be a blitz for new board members.

David Baker:
He attended a BMG Community Centre Board meeting on April 10th.

John Smuck:  Absent

Neil Warwick:  No report.

Paul Gowing:
He attended the Huron County Municipal Officers meeting which centered around Economic Development.
On April 17th he will attend County Council.  They will be discussing Dog bites – Health Unit and Plumbing Inspection and Sewage.
On April 18th he will attend an Emergency Planning Meeting.
April 19th will be MVCA Dinner and Auction.
April 17th ,  he will attend the Avon District School Board Awards Night with greetings from Morris- Turnberry.
On April 24th he will attend Road Superintendents meeting.
On April 25th he will attend a Bruce Power meeting.

12) Items for Information:
1.  MVCA Financial Statement for 2012
2.  Ministry of Rural Affairs
3.  Lincoln M. Alexander Award 2013
4.  Wingham & Area Health Professionals Recruitment Committee
5.  The Real Cost of Eating Well in Huron County

13) Minutes
1.   Brussels Morris and Grey Board of Recreation Management Committee Meeting Minutes from January 9, 2013, February 13, 2013, and March 13, 2013.

14) Other Business:
1.Provincial Budget Sessions:  May 9th in London Paul Gowing and Nancy Michie will attend.

2. Grand Re-opening of the Allan Avis Architects – April 25, 2013 - 3 pm to 6 pm Paul Gowing plans to attend for the County.

3.Alcohol Related Liability Workshop – May 9th
The changes will be sent to the Council.  Bluevale Recreation may want to license the Hall.

4.County of Huron – Planning Function effective May 1st

5. There was no other business to present.

15)Additions to the agenda for the next meeting:

1.MVCA and Falls Reserve Update -May 15th   Jason Breckenridge will present it.

2. There was no other business to add to the agenda for the next or any following  meeting.

Break:  The Council took a short 10 minute break at 10:17 pm.

Jackie Riggs, Denny Scott and Mike Clarke and his son left the meeting at 10:17 pm.

Extension of the Meeting:
Motion:  169-2013      Moved by Dave Baker                         Seconded by Jamie Heffer
“That the meeting be extended past 10:30 pm.”
Disposition       Carried

16) Closed Session:

1.Assessment Review Board decision :pursuant to Section 239(2) (b) Personalmatters about an identifiable individual, including municipal or local board  employees and potential litigation pursuant to Section 239  (2)   (e);

2. Employee issue:     pursuant to Section 239(2) (b) Personalmatters about an identifiable individual, including municipal or local board employees;

3.Property issue:  pursuant to Section 239(2) (c) Proposed or pending acquisition or disposition of land by the municipality or local board;

4. Confidential Issue – concerning identifiable individuals  pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board employees;

1.1  Enter into Closed Session:                                            10:27 pm
Motion:  170-2013      Moved by Jamie McCallum     Seconded by Neil Warwick
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for all matters:

1.Assessment Review Board decision :pursuant to Section 239(2) (b) Personalmatters about an identifiable individual, including municipal or local board  employees and potential
litigation pursuant to Section 239  (2)   (e);

2.Employee issue:     pursuant to Section 239(2) (b) Personalmatters about an identifiable individual, including municipal or local board employees;

3. Property issue:  pursuant to Section 239(2) (c) Proposed or pending acquisition or disposition of land by the municipality or local board;

4.Confidential Issue – concerning identifiable individuals  pursuant to Section 239(2) (b) Personal matters about an identifiable individual, including municipal or local board employees;”
Disposition      Carried

1.2  Adjourn the Closed Session:                                       11:15 pm

Motion:  171-2013      Moved by Jamie McCallum     Seconded by Neil Warwick
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3  Report to the Public from Closed Session.
The Council discussed matters concerning Identifiable Individuals - Assessment Review Board decision, Employee issue, Property issue, Confidential Issue.

17)   By-law 30 - 2013    Confirming by-law
Motion:  172-2013      Moved by Jamie McCallum     Seconded by Jason Breckenridge
"That By-law No. 30-2013 be passed as given first, second, third and final readings,being  a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting April 16, 2013."
Disposition      Carried

18) Adjournment:
Motion:  173-2013    Moved by Dave Baker                         Seconded by Jamie Heffer
"That the meeting be adjourned at 11:16 pm. and this is deemed to be a 2 – 4 hour meeting."
Disposition      Carried
                                                                                __________________________
                                                                                                Mayor, Paul Gowing

                                                                                   
                                                                                                                                               
                                                                                                Clerk, Nancy Michie