If you wish to use BrowseAloud, please click on the icon before opening a website link. Thank you.
519-887-6137

Meeting Minutes

Tuesday November 15, 2011


Tuesday November 15, 2011

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY

COUNCIL CHAMBERS

41342 Morris Road

Tuesday  November 15th    2011           7:30 pm    

 Minutes of the Meeting

 

1) Call to order: The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance, except Dave Baker.

Council in Attendance:

Paul Gowing
Jason Breckenridge
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick

Absent:   David Baker

Staff in Attendance:

Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works

Others in Attendance:

Keith Roulston              The Blyth/Brussels Citizen
Jackie Riggs                 The Wingham Advance Times

Carol Leeming-   Huron County Planning Department arrived at the meeting.

2)  Agenda:

The Clerk added January 2012 Council Meetings dates to the agenda for consideration.

Adoption of Agenda:

Motion:  467-2011      Moved by John Smuck                        Seconded by Jamie McCallum

“That the agenda for the meeting of November 15th, 2011 be adopted as amended.”

Disposition                        Carried

3) Declaration of Pecuniary Interest:

No member declared a pecuniary interest, at this time.

4) Minutes:

Motion:  468-2011      Moved by John Smuck                        Seconded by Jamie McCallum

“That the minutes of the November 1st and November 8th, 2011 Council Meeting, be adopted as circulated.”

Disposition                        Carried

Jamie Heffer arrived at the meeting at 7:35 pm.

5) Business from the Minutes

There was no other business from the minutes to be discussed.

6) Accounts

Motion:  469-2011          Moved by Neil Warwick     Seconded by Jason Breckenridge

"That the Accounts dated November 15th, 2011 be approved for payment in the amount of $ 194,119.18.”

Disposition      Carried

Leo Sanders arrived at the meeting.

7)  Deputation:                                                                                         7:40 pm

Potential Consent Application:

Leo Sanders - Landowner and Carol Leeming – Planning Department, were in attendance.

A report was presented on a proposed consent application for Leo and Corry  Sanders-   
Npt of Lot 8 Concession 6, Morris.    Carol Leeming explained that she cannot support the
application due to the MDS deficiency of 27%,   to the neighbouring barns.  
The council discussed the proposal with the applicant.

Motion:  470-2011      Moved by John Smuck                        Seconded by Jamie Heffer

“That the Council of the Municipality of Morris-Turnberry support the submission of a  
consent application for Leo and Corry Sanders Npt Lot 8 Con 6, Morris.”

Disposition      Carried                         Unanimous

Leo Sanders and Carol Leeming-Planning Department left the meeting at 8:10 pm.

8) Public Works Report:          Gary Pipe

1.  Reflectometer Report

Motion:  471-2011      Moved by Jason Breckenridge             Seconded by Jamie McCallum

“That the Council of the Municipality of Morris-Turnberry receive the Reflectometer  
    Report, as submitted November 15, 2011.”

Disposition      Carried

2.  Automated Curbside Collection – Bluewater Recycling Association                               
The Council reviewed the report.

Motion:  472-2011      Moved by Neil Warwick          Seconded by Jamie McCallum

“That the Clerk is instructed to  prepare a report to show costs, revenue and financial benefit, if any, of the automated curbside collection service; the report should be presented to the council in January, 2012.”

Disposition      Carried

3. Road Financial Statement

Report was reviewed, for Councils information.

4. Other business:

Altruck International  is installing the motor in the truck.  They are looking at the diagnostics.
Gary Pipe  wants the motor in soon, to be prepared for winter.  He is hoping there will be some warranty.

 

 

 

9)  Business

9.1  Veolia Contract for Belgrave Water System

The draft contract to renew with Veolia Water Canada Inc. was reviewed by the Council.

The council reviewed the draft proposal. The council asked that Veolia be asked if the site
inspections could be changed to 3 or 4 days a week and if so,  what will the reduction of cost be?

This  item will be brought back  to the council at the next meeting.

10)  Closed Session:

1.  Confidential report on Development

2.  Report on Refund for a taxation matter

3.  Snow Plow Operator Report

1.1  Enter into Closed Session:                                            9:15 pm

Motion:  473-2011      Moved by Jamie Heffer                       Seconded by Jamie McCallum

“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)   confidential matter concerning an identifiable individual.”

Disposition      Carried

Break:

The council took a short break.

Keith Roulston and Jackie Riggs left at this time.

Gary Pipe was in attendance for Item #3.

1.2   Adjourn the Closed Session:                                       9:45 pm

Motion:  474-2011      Moved by Jamie McCallum     Seconded by Neil Warwick

“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”

Disposition      Carried

Keith Roulston and Jackie Riggs returned to the meeting.

1.3 Report to the Public from Closed Session.

Council discussed confidential issues concerning development, taxation and Snow Plow Operator.

Motion:  475-2011      Moved by Jason Breckenridge             Seconded by Jamie Heffer

“That the Council of the Municipality of Morris-Turnberry accept the Snow Plow Operator Report of the Public Works Coordinator.”

Disposition      Carried

9) Business (continued)

9.2 Resolution

Motion:  476-2011      Moved by Jamie Heffer                       Seconded by Jamie McCallum

“That the following resolutions be supported and endorsed:

1.  Municipality of Central Huron- Restricting the use of farm buildings

2.  Township of Mulmur – Approved Process for Alternative Energy Projects.”

Disposition      Carried

9.3 Fire Suppression- RFP’s:

Results of the 2011 RFP, for Fire Suppression:

2012                       2013                       2014                       2015                       2016

Howick                $14,420.00        $ 14,852.60             $15,298.17            $15,757.11           $16,229.84

Huron East           $ 45,360                           $  46,980                 $48,600                    $50,220                $51,480

Calls                                       North Huron         $ 217,521.91     $ 223,395               $232,777.59           $239,062.58         $245,517.26

Tota                                       Total                      $277,302.00     $285,227.60            $296,675.76          $305,039.69          $313,227.10

I

Motion:  477-2011      Moved by Jason Breckenridge             Seconded by Jamie McCallum

“That the Municipality of Morris-Turnberry accept the ‘Request for Proposal’ for Fire
Suppression,   from the Township of  North Huron, Municipality of  Huron East and Township
of Howick for a two year period, for the years 2012 and 2013,  at the proposed fee;   
and proceed to investigate other options for fire suppression for the Municipality of Morris-Turnberry.”

Disposition      Carried            Unanimous

9.4  Special  Meeting - November 22, 2011

Motion:  478-2011      Moved by John Smuck                        Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry hold a Special Meeting Tuesday, November 22, 2011 for Fire Options   and review Development agreements; the package for the meeting will be delivered prior to the meeting.”

Disposition      Carried

9.5 Road to Zero – Health and Safety Policy

The report was reviewed, for Councils information.

Motion:  479-2011      Moved by John Smuck                        Seconded by Jamie Heffer

“That the Council of the Municipality of Morris-Turnberry prepare a policy for Guideline
for Musculoskeletal Disorder Prevention Program   and work with Bill Sisler from Health and
Safety Ontario.”

Disposition      Carried

9.6  Animal Control:

1.   Dog Fee Schedule

The current schedule for dog licensing was reviewed by Council.

Motion:  480-2011      Moved by Jamie McCallum     Seconded by Jason Breckenridge

“That the current schedule for dog licensing remain status quo.”

Disposition      Carried

2. Dog Tag Order 2012

Motion:  481-2011      Moved by Neil Warwick          Seconded by John Smuck

“That the Municipality of Morris-Turnberry order dog tags from Ketchum Manufacturing

@ $ 359.84 plus taxes.”

Disposition      Carried

9.7 Municipal Alcohol Policy

The alcohol policy was reviewed by the Council,   as required annually.

Motion:  482-2011      Moved by Jason Breckenridge             Seconded by Jamie McCallum

“That the Alcohol Policy for the Municipality of Morris-Turnberry was reviewed with the  
    following recommendations:

1. That the rental contract be changed to read ‘Deposit fee will be refunded as approved
by Booking Coordinator’ and

2. ‘Youth Admission’ be added to the policy.”

Disposition      Carried

9.8  Wingham and Area Health Professionals Recruitment

John Smuck presented a report for $ 5.00 gift certificates from Tim Horton’s.

Motion:  483-2011       Moved by John Smuck                        Seconded by Jamie McCallum

“That the Council of the Municipality of Morris-Turnberry donate for gift baskets in appreciation
of Wingham & Area Health Professionals for their service in our community; twenty-four (24)
$5.00 gift Certificates from Tim Hortons.”

Disposition      Carried

9.9  Financial Statement

A  year to date financialreport was reviewed by Council.

9.10 2012 ROMA/OGRA Conference

February 26 – 29, 2012

Paul Gowing, Neil Warwick, John Smuck and Gary Pipe will attend the conference.

9.11     Huron Tourism Association

2012 Membership & Sponsorship

Motion:  484-2011      Moved by Neil Warwick          Seconded by Paul Gowing

“That the Council of the Municipality of Morris-Turnberry approve the membership for      
    the Huron Tourism Association at $125.00.”

Disposition      Carried

9.12  Insurance Renewal:

The 2013 Insurance renewalreport was reviewed.

Motion:  485-2011      Moved by Jamie McCallum     Seconded by Jamie Heffer

“That the Council of the Municipality of Morris-Turnberry renew the Municipal       
    Insurance with BFL Canada at the premium for $25,000,000.00 Liability.”

Disposition      Carried

11) Council Reports:

Jason Breckenridge:  No report.

Jamie McCallum:

He laid a wreath at the Brussels Legion on Remembrance Day.

He attended a CHIP meeting on November 9th Huron county is funding.

He will attend a Transition Meeting on November 21st.

Jamie Heffer:   No report

David Baker:   Absent

John Smuck:   No report

Neil Warwick:   No report

Paul Gowing:

He attended the Remembrance Day Service in Wingham and a Banquet at 6:00 pm.

County News:  Judicial Review for Size of County Council was on November 9th.

The Judgement  should be available in 7 days.

He attended a meeting at North Huron on November 14th,  to discuss servicing.

12)  Items for Information:

1.  Thank you – Morgan Sage

2.  Request for Municipal Drainage Repairs – Spt Lot 17 Con 9 , Morris

3.  Request for Municipal Drainage Repairs – Lot 23 Con 2, Morris

4.  Thank you –F E Madill Secondary School

5.  Zoning by-law Amendment Central Huron

6.  MPAC – 2011 Property Assessment Notice Mailing – send a copy to the Council

7.  Ontario Aggregate Resources Corporation – 2010 Annual Report

8.  Request for Municipal Drainage Repairs – Lot 33 Con 6, Morris

13) Minutes

1.  Bluevale Hall Board Meeting

2.  History Book Meeting

Jamie McCallum asked about History Book refunds.

14) Other Business:

1.     January 2012 Council Meetings

Motion:  486-2011      Moved by John Smuck                        Seconded by Jason Breckenridge

“That the dates for the January 2012 Council Meetings be January 10th & 24th.”

Disposition      Carried

2.     There was no other business to present.

15) Additions to the agenda for the next meeting:

1. Add Personnel Policy to the December 6th meeting.

2. There was no other business to add to the agenda for the next or any following Meeting.

16)  By-law   68 - 2011    Confirming by-law

Motion:  487-2011       Moved by Jamie McCallum    Seconded by Paul Gowing

"That By-law No. 68 -2011 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of  the Municipality of Morris-Turnberry for the meeting November 15, 2011."

Disposition      Carried

17) Adjournment:

Motion:  488-2011      Moved by Jason Breckenridge             Seconded by Jamie McCallum

"That the meeting be adjourned at 10:30 pm. and this is deemed to be 2 – 4 hour meeting."

Disposition     Carried  

                                                                                                                  

                                                                        Mayor, Paul Gowing

 

 

                                                                                                                       

                                                                        Clerk, Nancy Michie