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Meeting Minutes

Tuesday August 16, 2011


Tuesday August 16, 2011

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY

COUNCIL CHAMBERS

41342 Morris Road

Tuesday  August 16th   2011      7:30 pm   

 Minutes of the Meeting

1) Call to order:     The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance, except John Smuck, who was absent.

Council in Attendance:

Paul Gowing  
Jason Breckenridge
David Baker                 
Jamie Heffer                            
Jamie McCallum                      
Neil Warwick

Absent:

John Smuck

Staff in Attendance:

Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works
Steve Fortier                  Chief Building Official

Others in Attendance:

Keith Roulston              The Blyth/Brussels Citizen

2) Agenda:

The Clerk added a listing to the agenda for consideration, as the items were of an urgent nature.

Adoption of Agenda:

Motion:  336-2011      Moved by Jason Breckenridge             Seconded by Jamie Heffer

“That the agenda for the meeting of August 16th, 2011 be adopted as amended.”

Disposition                        Carried

3) Declaration of Pecuniary Interest:

Jamie Heffer declared a pecuniary interest for Item # 8-Zoning, since he has an 
interest in the property.

No other member declared a pecuniary interest, at this time.

4) Minutes

Motion:  337-2011      Moved by Jason Breckenridge Seconded by Jamie McCallum

“That the minutes of the August 2nd, 2011 Council Meeting, be adopted as circulated.”

Disposition                        Carried

 

5)  Business from the Minutes

Paul Gowing will speak about Item # 13.3-Consent Hearing for Rastorfer Farms Inc., at his report.

There was no other business from the minutes to be discussed.

Gary Pipe and Steve Fortier arrived at the meeting.

6) Accounts

Motion:  338-2011                  Moved by Jamie McCallum     Seconded by Jamie Heffer

"That the Accounts dated August 16th, 2011 be approved for payment in the amount of $ 521,096.95.”

Disposition     Carried

 

7) Road Allowance and  Lane Closure:                                                   7:40 pm

7.1 Part of Road Allowance between Lots 10 and 11 Concession 1, Geographic Township of
Morris, being Part 1 on Reference Plan 22R-5846

No property owners affected by this proposal, were in attendance.

1.Presentation of the Report - Nancy Michie presented a report.Gary Pipe advised the council on his
site inspection of the area.

2. Comments from the public – There were no comments from the public.

3.Comments from Council

Neil Warwick asked if the Casemore’s will have access.

Paul Gowing asked if there is any other location.

Gary Pipe said if Casemore’s do own any property on the north side of the river, then North Huron will only take land from that point.

Jamie McCallum asked if North Huron will assume the land in 2012.

Neil Warwick questioned if the Fibre optic cable on the road allowance, will be North Huron’s responsibility.    
The Eastlink Company for the cable has been notified.

4. Consideration of the By-law:

Motion:  339-2011      Moved by Jamie Heffer                       Seconded by Jamie McCallum

“That  By-law No. 37-2011,  be passed as given first, second, third and final readings,  being a by-law to stop up, close and sell part of the road allowance between Lots 10 and 11 Concession 1,  Geographic Township of Morris, Municipality of Morris-Turnberry, being Part 1 on Reference Plan 22R 5846.”

Disposition      Carried

7.2 Lower Town Streets-   All of JohnStreet between West Street and Mary Street and all of Patrick Street between West Street and Mary Street and all of Alfred Street between West Street and Mary Street and all of Lane between Lots 158 to 162 and Lots 183 to 187 and part of Lane between Lots 153 to 157 and Lots 188 to 192 and part of Kate Street between John Street and Water Street, Plan 410, Geographic Township of Turnberry, Municipality of Morris-Turnberry, being described as Parts 1-21 on Reference Plan 22R-5844

Property owners in attendance: Steve Errington, Dianne Campbell and friend,Trevor Machan, David St. Marie and Charles Omole were in attendance, at the meeting.

1.Presentation of the Report - Nancy Michie presented a report.Steve Fortier reported on the site visit by Hydro One.  A summary of estimated costs were handed out to the people, in attendance.

2.Comments from the public –

David St Marie has no objections to the cost.  The costs will be paid through the lawyers.

Dianne Campbell asked if there are any other fees.   She was advised only legal costs.

Steve Errington questioned the Easement for the Hydro Poles.  The easements will be set up during the legal process.

3.Comments from Council

Jamie Heffer advised that the fee proposal using the base fee of $500.00 looks fair.

Jason Breckenridge asked if the lots were large enough for building lots or solar panels.  
He was advised that the parcels of land are not buildable, only to join to larger parcels of land.

4. Consideration of  Motions:

Motion No. 1

Motion:  340-2011      Moved by Jason Breckenridge             Seconded by Neil Warwick

That the Council of the Municipality of Morris-Turnberry hereby declares the following lands as surplus to the needs of the Municipality of Morris-Turnberry:

Being part of Kate Street between John Street and Water Street, known as Turnberry Street on Plan 410, shown as Part 17 on RP 22R-5844 and the adjoining lanes shown as Parts 16,18 and 19, RP 22R-5844,   Geographic Township of Turnberry, Municipality of Morris-Turnberry,”

Disposition        Carried

Motion No. 2

Motion:  341-2011      Moved by Neil Warwick                     Seconded by Jamie Heffer

“That  By-law No. 77-2011,  be passed as given first, second, third and final readings,  being a by-law to stop up, close and sell part of the road allowance and lanes at the following location:

All of John Street between West Street and Mary Street and all of Patrick Street between West Street and Mary Street and all of Alfred Street between West Street and Mary Street and all of Lane between Lots 158 to 162 and Lots 183 to 187 and part of Lane between Lots 153 to 157 and Lots 188 to 192 and part of Kate Street between John Street and Water Street, Plan 410, Geographic Township of Turnberry, Municipality of Morris-Turnberry, being described as Parts 1-21 on Reference Plan 22R-5844.”

Disposition        Carried

Steve Errington, Dianne Campbell and friend,Trevor Machan, David St. Marie and Charles Omole left the meeting.

Jamie Heffer declared a pecuniary interest for the next item and left the Council table.

8)   8.1    Zoning Amendment:                                                                               8:15 pm

Carol Leeming – Huron County Planner

Subject Lands:  Part of Lot 2, Concession 9,  Turnberry Ward

 

1.  Call to order -                                by Mayor Paul Gowing

2.  Purpose of the Public Meeting –   Mayor Gowing

PURPOSE AND EFFECT

The purpose of the application is to change the zoning on Part of Lot 2, Concession 9, Turnberry Ward, Municipality of Morris-Turnberry:

from ‘General Agriculture (AG1)’ to ‘Restricted Agriculture-Special Provisions (AG1-15)’; from ‘General Agricultural (AG1) ‘to “Agricultural Small Holding-Special Provisions (AG4)’.

The severed land to be rezoned AG4 has an existing residence, shed and a barn, and is approximately 1.5 hectares (3.73 acres). The AG4 limits the number of livestock units to a maximum of 3 nutrient units for a lot size of 1.5 hectares.  The AG1-15 zoning prohibits a new residence on the retained farmlands.

3. County Planning Department –  Carol Leeming presented the Huron County Planning Report. The Planning Department did not support the consent application, however the zoning amendment is a requirement for the approved severance application B5/11.

4. Comments Received – Nancy Michiereceived no comments.

5. Applicants comments – George Underwood had no comments.He stated he had voiced his comments to the Mayor.

 

6.Public comments – No comments

7.Council comments and questions – No comments

8.Explanation of the Process following the Public Meeting by Mayor Gowing

If the By-law is passed, the Clerk is required to send Notice of Passing of the By-law, to  
all persons and agencies notified of this Public Meeting.  There is a 20 day objection   
period from the time Notice of Passing of the by-law has been mailed by first class mail,   
wherein submissions/letters of objections or support in respect to the  passing of the By-law, will be received by the Clerk.

9. Adjournment:

Motion:  342-2011      Moved by Jason Breckenridge Seconded by David Baker

“That the meeting be adjourned and re-enter regular session of council.”

Disposition      Carried

8.2 By-law:

Motion:  343-2011      Moved by Jamie McCallum     Seconded by Neil Warwick

“That By-law No. 49 -2011  be passed as given first, second, third and final readings,  being a by-law to amend the zoning on Part of Lot 2 Concession 9, Turnberry to ‘Restricted Agriculture-Special Provisions (AG1-15)’; and ‘to “Agricultural Small Holding-Special Provisions (AG4)’.”

Disposition        Carried

George Underwood and Carol Leeming left the meeting.

Jamie Heffer returned to the council table.

 

8.3 Consent Application – B 14/11  Estate of Ethel Jean Willis

Lots 5 & 6  Concession 1, Turnberry

Motion:  344-2011      Moved by Jason Breckenridge             Seconded by Jamie Heffer

“That the Council of the Municipality of Morris-Turnberry hereby authorize Bruce Potter of B M Ross and Associates to prepare a pre-development agreement, to address Condition No. 5 of Consent application B  14/2011.”

Disposition      Carried

9 ) Reports:

9.1 Public Works Report:          Gary Pipe                                                8:30 pm

1.  Road Report:

Motion:  345-2011      Moved by Jamie McCallum     Seconded by David Baker

“That the Council of the Municipality of Morris-Turnberry receive the Road Report, as submitted August 16, 2011.”

Disposition        Carried

2.  Turnberry Park – A report was presented for anImprovement to the Turnberry Park, which will cost very little.

3.  County Auction Sale of Used Equipment and Materials

Saturday, September 17, 2011 at the Auburn Garage

4.  Snow Plow Tenders             -

Motion:  346-2011      Moved by David Baker                       Seconded by Jamie Heffer

“That the Council of the Municipality of Morris-Turnberry  accept the Snow Plow Tender for a grader submitted by Ryan Construction at the tendered price of $98.00 per hour for 2011-2012 and $98.00 per hour for 2012-2013 and $98.50 per hour for 2013-2014;   and snow removal for the Hamlet of Belgrave and the two pump houses and wells submitted by Solid Ground Landscaping,  at the tendered price of $125.00 per time for 2011-2012 and $130.00 per time for 2012-2013 and $135.00 per time for 2013-2014.”

Disposition        Carried

There will be an opt-out clause, for both parties,   in the Solid Ground contract.

6.Other Business

There was no further business.

Gary Pipe left the meeting at 9:00 pm.

9.2 Building  Report:                      Steve Fortier                                       9:00 pm

1. Building Report

Motion:  347-2011      Moved by Jamie McCallum                Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry receive the Building Report for July, 2011, as submitted August 16, 2011.”

Disposition      Carried

Keith Roulston left the council room.

1.Closed Session:

1. Confidential Matter requested by Deputy Mayor Jason Breckenridge in regards to Identifiable Individuals for Building Issues

2.1  Enter into Closed Session:                                            9:05 pm

Motion:  348-2011      Moved by Jason Breckenridge                         Seconded by Jamie McCallum

“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)  Identifiable Individual. ”

Disposition      Carried

2.2   Adjourn the Closed Session:                                       9:34 pm

Motion:  349-2011      Moved by Jamie McCallum                 Seconded by Jason Breckenridge

“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”

Disposition      Carried

2.3     Report to the Public from Closed Session.

Council discussed confidential issues concerning Identifiable Individuals.

Steve Fortier left the meeting at 9:35 pm.

Keith Roulston returned to the meeting at 9:35 pm.

 

10) Business:

10. 1 Belgrave Drinking Water

Permit and Licence

Motion:  350-2011      Moved by Jason Breckenridge                         Seconded by David Baker

“That the Council of the Municipality of Morris-Turnberry receive the First Permit and      
Licence for the Belgrave Drinking Water System.”

Disposition      Carried

10.2 Safe Drinking Water Act

Council reviewed information concerning the Safe Drinking Water Act.

10.3 Fire ‘Request for Proposals’:

The council reviewed a report on the Request for Proposals for Fire suppression service.

Motion:  351-2011      Moved by Jason Breckenridge                         Seconded by Jamie McCallum

“That the Council of the Municipality of Morris-Turnberry defer the Fire ‘Request for Proposals’ for Fire suppression service,   from the Township of Howick, Municipality of Huron East and the Township of North Huron and meet with James Marshall on August 30, 2011, to review options.”

Disposition      Carried

10.4 Essentials for Fire Service Leaders and/or Municipal Officials Seminar                    
Certificates

Certificate of Attendance was given to Jason Breckenridge and Dave Baker for attendance at a seminar.

10.5 Keystone Software Quote

Motion:  352-2011      Moved by Neil Warwick                      Seconded by David Baker

“That the Council of the Municipality of Morris-Turnberry approve the quote from Keystone Software in the amount of $28,399.19 and waive the  Procurement Policy to ‘Request Proposals’.”

Disposition      Carried

10.6 History Book Newsletter

 

Motion:  353-2011      Moved by Jason Breckenridge             Seconded by Neil Warwick

“That the Council of the Municipality of Morris-Turnberry approve the History Book Newsletter for disbursement with the 2011 tax billings.”

Disposition      Carried

The Council took a short break at10:20 pm.

10.7 2011 Final Taxes Newsletter

Motion:  354-2011      Moved by Jamie McCallum                 Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry approve the Newsletter for disbursement with the 2011 tax billings as amended.”

Disposition      Carried

10.8     Brussels Library

Paul Gowing asked to add this item to the next agenda.

Extension of Time:

Motion:  355-2011      Moved by Jamie McCallum                 Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry extend the meeting past 10:30pm.”

Disposition      Carried

10.9     Dissolution of the Ward System

The Clerk presented a report to the council.

A lengthy discussion followed:

People want the wards abolished

Poor representation with the ward system

Both wards are similar

Size of Council should be looked at

Morris-Turnberry has the least electors in the County

Some council feel that a second survey should be circulated, all do not agree with a second survey.

Huron –Kinloss does not have wards

Maybe a survey in the spring 2012 tax billings.

No urban area in Morris-Turnberry

Require input from the people

People spoke loudly at election time, to abolish the wards.

Some people are not in favour of abolishing the wards.

People are concerned about representation

There was no thought put in the process at conception.

This should be investigated and done right.

Morris-Turnberry started in the wards and needs to be looked at in the future.

Ask the people what they think.                       

The council asked for a further report to be brought back in the spring of 2012.  

10.10   Huron Manufacturing Association Sponsorship

Motion:  356-2011      Moved by Jason Breckenridge                         Seconded by Paul Gowing

“That the Council of the Municipality of Morris-Turnberry sponsor the Huron Manufacturing
Association in the amount of $1,000.00.”

Disposition      Carried

Keith Roulston left the meeting at 11:00 pm.

10.11   2011 Ontario West Municipal Conference

Friday, November 25, 2011, London Convention Centre

This will be brought back at a later meeting.

 

 

11) Council Reports:

Jason Breckenridge:

He attended a Bluevale Recreation meeting on Friday, August 12th.  They put steel on the pavilion at the ball park.

He will attend a Hall Board meeting on August 22, 2011.

Jamie McCallum:

CHIP will put up a speed sign.  CHIP will be having a gala evening on October 5th.

Jamie Heffer:

He attended a Belmore Community Centre meeting on August 15th. The condenser unit is a poor  
design and needs to get fixed.  The company should back it up.

David Baker:  No report 

John Smuck:  Absent

Neil Warwick:  No report

Paul Gowing:

The Anderson – Rastorfer surplus residence was recommended for denial by Morris-Turnberry Council.   
It went before the County Council, who approved it; 15-5 vote.  The lot was not squared up.  The County
Policy is to use as little agricultural land as possible.  Paul Gowing voted in favour of the consent.  A number
of other similar surplus severances have been approved.  MDS would be the same with consent, as without
the consent.

12) Items for Information:

1.  Summer Lunch – Thursday, September 1, 2011

2.  Thank you – Gary Pipe

3.  OMAFRA Connects

4.  AMO 2010 Annual Report

5.  Ministry of Finance – Property Tax Issues

6.  Huron County Health Unit – 2010 Annual Report

7.  County of Huron Appreciation and Recognition Day for Emergency Workers Sunday, September 11, 2011

8.   Tax Sale in Huron County update                      

                                   

13) Minutes

1.  Saugeen Conservation  Authority – Source Protection Committee

14) Other Business:

1. Rating By-law for Tile Drainage:

Lot 1 Concession 2   Morris

Motion:  357-2011      Moved by Jason Breckenridge             Seconded by Jamie Heffer

" That By-Law No. 50-2011 be adopted as given first, second, third and final readings being a by-law to Approve a Tile Drain Debenture for  Lot 2 Concession 2  Morris Ward.”

Disposition      Carried

2.Huron Pioneer Threshers –An invitation for a float, for the Threshers parade, was received.

3.Drainage Meeting   -  Dave Baker and Jamie McCallum

Notices were given to Dave Baker and Jamie McCallum, for meetings.

4. Emergency Exercise will be Friday, September 9th.

Notices were handed out.

5. There was no other business to present.

15) Additions to the agenda for the next meeting:

1.  Jason Breckenridge asked if Morris-Turnberry allows the Sunday Gun Hunt. He was advised- yes.

2.  There were no other additions for the next agenda.

 

16)  By-law   48 - 2011    Confirming by-law

Motion:  358-2011      Moved by Neil Warwick          Seconded by David Baker

"That By-law No. 48 -2011 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of  the Municipality of Morris-Turnberry for the meeting August 16,  2011."

Disposition      Carried

17)       Adjournment:

Motion:  359-2011M  Moved by Jamie Heffer                       Seconded by Jamie McCallum

"That the meeting be adjourned at 11:25 pm. and this is deemed to be a 2-4  hour meeting."

Disposition      Carried

 

                                               

                                                                        Mayor, Paul Gowing

 

 

                                                                                                                       

                                                                        Clerk, Nancy Michie