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Meeting Minutes

Tuesday June 21, 2011


Tuesday June 21, 2011

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY

COUNCIL CHAMBERS

41342 Morris Road

Tuesday  June 21th    2011        7:30 pm   

Minutes of the Meeting

1)      Call to order:    The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance, except Jamie Heffer, who arrived late  and Dave Baker, who was absent.

Council in Attendance:

Paul Gowing
Jason Breckenridge                  
Jamie Heffer                            
Jamie McCallum                      
John Smuck     
Neil Warwick   

Absent:             David Baker

Staff in Attendance:

Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works
Steve Fortier                  Chief Building Official
Kim Johnston                Staff person

Others in Attendance: 

Keith Roulston              Citizen Newspaper
Pat Bolen                       Wingham Advance Times
Carol Leeming               Huron County Planner

Ratepayer:  Terry Matz was in attendance, in the gallery.

Other ratepayers were in attendance for various items. 

2)  Agenda:                                                                                                           

The Clerk added a listing to the agenda for consideration, as the items were of an urgent nature.

Paul Gowing wishes to discuss trees for the Maitland Terrestrial Team when Gary Pipe is in attendance.                          

Adoption of Agenda:

Motion:  259-2011      Moved by Jamie McCallum     Seconded by Jason Breckenridge

“That the agenda for the meeting of June 21st, 2011 be adopted as amended.”

Disposition                       Carried

Jamie Heffer arrived at the meeting at 7:36 pm.

3) Declaration of Pecuniary Interest:

Paul Gowing declared a pecuniary interest for Item # 6 Accounts since his  daughter is on the payroll.

No other member declared a pecuniary interest, at this time.

4) Minutes:

Jason Breckenridge questioned if all three resolutions were approved in Item 9  of June 21, 2011. 
Upon investigation it was found that all three were approved, as confirmed by Jamie Heffer, who made the motion.

Motion:  260-2011      Moved by John Smuck            Seconded by Neil Warwick

“That the minutes of the June 7th, 2011 Council Meeting, be adopted as circulated.”

Disposition                        Carried

5) Business from the Minutes

There was no business from the minutes to be discussed.

6) Accounts

Motion:  261-2011                  Moved by Neil Warwick          Seconded by Jamie McCallum

"That the Accounts dated June 21st, 2011 be approved for payment in the amount of $ 765,114.06 less Payroll.”

Disposition      Carried

Paul Gowing declared a pecuniary interest for the next item and left the chair.

Motion:  262-2011      Moved by Jamie Heffer                       Seconded by John Smuck

“ThatJason Breckenridgebe the chairperson for the Payroll Account as Mayor Gowing  has declared a pecuniary interest.”

Disposition      Carried

Motion:  263-2011      Moved by Jamie McCallum     Seconded by John Smuck

“That the Payroll Accounts  listed on June 21, 2011 Accounts be approved for payment.”

Disposition      Carried

Jason Breckenridge left the chair and Paul Gowing returned to the chair.

Bill Vodden arrived at the meeting at 7:38 pm.

7) 2010 Financial Statement:

Bill Vodden of  Vodden,Bender and Seebach                                    7:40 pm

Bill Vodden presented the 2010 Financial Report to the council.

Motion:  264-2011      Moved by Jason Breckenridge             Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry receive the 2010 Financial Report, as submitted by Bill Vodden of Vodden Bender and Seebach.”

Disposition      Carried

Bill Vodden left the meeting at 8:10 pm.

Gary Pipe, Bruce Potter and Scott Allen arrived at the meeting at 8:10 pm.

8) Bluevale Stormwater Drainage Improvements- Class EA  Report             8:15pm

Bruce Potter-   Professional  Engineer,

Scott Allen – Planner

Scott Allen presented the Bluevale  Stormwater Drainage Improvements- Class EA Report.

This item is to be deferred until after the Council is able to read over the complete report.

Jonathan Eelman,  Carol Leeming – Huron County Planner and Shirley Garniss arrived at the meeting at 8:25 pm.

Aart DeVos arrived at the meeting at 8:30 pm.

Don Eadie and Mark Ireland arrived at the meeting at 8:35 pm.

Scott Allen, Bruce Potter and Gary Pipe left the meeting at 8:40 pm.

 

9) Planning:                                                                                             8:40 pm

Carol Leeming – Huron County Planner

9.1 Consent Application – B 23/11  Donald and Marian Eadie  Lots 14,15 Concession 11, Turnberry

Don Eadie and Mark Ireland were in attendance, for this application.

APlanning Report from Carol Leeming- Planner         , was presented, with the County Planning recommending approval.

Motion:  265-2011      Movedby Jamie Heffer                       Seconded byJohn Smuck

“That the Council of the Municipality of Morris-Turnberry comment as follows on consent application  File B 23/11:

‘that the Council of the Municipality of Morris-Turnberry recommend approval of  the Consent application File B23/11, subject to the conditions as set out in the planning report.’ ”

Disposition      Carried

9.2       Consent Application – B 27/11  2219332 Ontario Inc.  Pt   Lots 11-14  Concession 11, Turnberry

Aart DeVos was in attendance

The Planning Report from Carol Leeming- Planner was reviewed,  recommending approval.

Motion:  266-2011     Moved by Neil Warwick          Seconded by Jamie McCallum

“That the Council of the Municipality of Morris-Turnberry comment as follows on consent application  File B 27/11:

‘That the Council of the Municipality of Morris-Turnberry recommend approval of the Consent application File B27/11, subject to the conditions as set out in the planning report.’ ”

Disposition      Carried

 

9.3 Consent Application – B 7/11  Rastorfer Farms Inc. North  Pt  of  Lots 17 & 18   Concession 1,  Morris

ThePlanning Report from Carol Leeming- Planner was reviewed, recommending denial, due to the Minimum Distance Separation.

A motion from the Minutes from June 7,2011, is shown below.

Consent Application – Rastorfer Farms Inc & Esben Anderson

Pt Lot 17 & 18 Concession 1, Morris

 

Motion:  238-2011      Moved by Jason Breckenridge Seconded byJohn Smuck

“That the Council of the Municipality of Morris-Turnberry  support the County of Huron  recommendation ‘to deny” the  consent application  File B7-11, Rastorfer Farms Inc & Esben Anderson .”

Disposition      Carried

Following discussion, the following motion was presented:

Motion:  267-2011      Moved by Neil Warwick          Seconded byJason Breckenridge

“That the Council of the Municipality of Morris-Turnberry recommend approval for the File No. B7-2011 Rastorfer Farms Inc  & Esben Anderson  with conditions from May 17, 2011 and other applicable requirements.”

Disposition      Defeated

Aart DeVos and Don Eadie and Mark Ireland  left the meeting at 9:15 pm.

 

9.4 Site Plan for the Proposed North Huron Elementary School:

The following Items were reviewed:

1.  Site Plan  and letter from Scott Tousaw

2.  Report of John Kerr, Gamsby & Mannerow

3.  Report of Bruce Potter, B M Ross

A copy of the site plan was presented by Carol Leeming.

Motion:  268-2011       Moved by Neil Warwick          Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry hereby approve the site plan for the  ‘Proposed North Huron Elementary School’  , dated June 7, 2011,  subject to the submission of a Development Agreement.”

Disposition      Carried

9.5 By-law to Rescind Deeming on Lot 262 Plan 410  - Jonathan Eelman

Carol Leeming reported to the council that the Huron County Health Unit and the Maitland Valley Conservation Authority,  have no objections to the deeming being lifted from Lot 262.

Motion:  269-2011      Moved by Jamie McCallum     Seconded by Jamie Heffer

“ That By-Law No. 27-2011 be adopted as given first, second, third and final readings, being a by-law to rescind Part of Item No. 41 of Schedule “A” of By-law # 60-2006,  which deemed Lots 262, 263, 264, 265 Registered Plan 410, former Township of Turnberry, Municipality of Morris-Turnberry, County of Huron.”

Disposition      Carried

Everyone in attendance left the meeting except Pat Bolen and Keith Roulston.

Kim Johnston left the meeting,   at this time.

10 ) Business:

10.1 Tile Drain Loan Application

S ½ Lot 15 Concession 2, Morris

Motion:  270-2011      Moved by Jason Breckenridge             Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry approve the tile drain      loan application in the
amount of  $ 36,000.00   for S1/2 Lot 15 Concession 2, Morris, subject to the availability of funds under the
Tile Drainage Loan Program.”

Disposition      Carried

10.2  Request for Proposal ( RFP)   for Fire Suppression for  2012  - 2016:                                                                                                                                                                                                                               
1.   Township of North Huron

2.   Municipality of Huron East

3.  Township of Howick

Motion:  271-2011      Moved by Jamie McCallum     Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry approve the Request for Proposal ( RFP)
for Fire Suppression for  2012 - 2016.”

Disposition      Carried

Neil Warwick left the table.

Pat Bolen left the meeting at 9:50 pm.

Neil Warwick returned to the table.

10.3  Cemetery Grant

A report was reviewed by the Council, for a recommendation for a grant to offset the deficit.

Motion:  272-2011      Moved by Jamie McCallum     Seconded by Neil Warwick

“That the Council of the Municipality of Morris-Turnberry offer to the Municipality of Huron East, a grant in the amount of  $250.00 per burial for 2011,  effective January 1, 2011 to offset the deficit at the Brussels Cemetery.”

Disposition      Carried

10.4: Agreement for Morris Landfill with the Municipality of Huron East:

The council suggested that an item be added to the agreement , that if any landfill lands are surplus to the needs of the municipality, the land shall be disposed of in the same proportion as acquired.

Motion:  273-2011 Moved by Jamie Heffer                       Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry approve the draft revised agreement with Huron East for the Morris Landfill Service and that a by-law be prepared to adopt the agreement, as amended.”

Disposition      Carried

10.5     Workshop   June 28,2011

Rural Community Economic Development

Mayor Paul Gowing will attend.  Registration is $35.00

10.6     2011 AMO Annual Conference

Mayor Paul Gowing will not be attending with the County.

Nancy Michie will be registering to attend.

10.7  Financial Report

The Council received  the financial report,  as of June 16,2011.

10.8 Belgrave Water Billing:

A letter from Jennifer Robinson was reviewed by the Council, concerning the interest billing for the potential water users.  The Clerk was instructed to bring back to the council the information that was given to the people in 2006, at the public meeting and a copy of the November, 2010 letter to the potential users.

11)  By-laws:

11.1     By-law to Law to establish, assume, dedicate and open the following as highway
being part of ‘Brandon Road’

Motion:  274-2011      Moved by Jason Breckenridge             Seconded by John Smuck

" That By-Law No. 33-2011 be adopted as given first, second, third and final readings being a by-law  to establish, assume, dedicate and open Part of Lots 22,23,24,  Concession  4,  being Part 1 on Reference Plan 22R-5840,  as a public highway,   being part of ‘Brandon Road’ for the Municipality of Morris-Turnberry.”

Disposition      Carried

12)  Council Reports:

Jason Breckenridge:  No report

Jamie McCallum:

He attended a School transition board meeting.  The next meeting will be held in September.The committee will be fundraising for play ground equipment, estimated to cost  $200,000.00.

He attended a CHIP meeting . They want to have a Safe Driving for Seniors workshop at Belmore.

Jamie Heffer:

He attended the Pioneer Open House on June 10th.  He is thankful they chose to locate in Morris-Turnberry.

John Smuck:

He attended a Farm and Home Safety meeting.  They will be requesting a donation.  They are obtaining sign data and  have information on  70 to 80 signs.

He attended a Physician Recruitment meeting.  They are getting two new doctors.  The Wingham            
Chiropractor offered free services to new doctors.  Mary Shaw won the Golf Ball Drop.  The            
committee made $5,000.00 at the Fireside Dinner and Auction.

He also attended the Pioneer Day- June 17,2011.

Neil Warwick:              No Report

Meeting Extension:

Motion:  275-2011      Moved by Jamie Heffer                       Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry extend the meeting past 10:30pm.”

Disposition      Carried

Paul Gowing:

He attended the Pioneer Open House.  He had a good discussion with the President- Ian Grant. There will be a          
Grand Opening in 2012.  Many questions were answered.

On June 8th JGN Farms consent was passed at the County Council.

On June 10th  a Trillium Grant picture was taken.

On June 16th there was a Terrestrial meeting at MVCA.  The meeting to discuss Trees from MVCA was reviewed. Art Versteeg and Ray Wilson from Howick attended, as well as reps from North Huron . There should be forestry plans in place.  Morris-Turnberry has a landfill with a tree buffer .  He suggest that Gary Pipe attend the next meeting. 
Trees should be placed in park areas, in lieu of public road allowances.  There should be a Green space plan.There is an advantage for Gary Pipe sitting on the committee.

Paul Gowing  is riding the ‘Big Bike’ in Listowel, on June 22, as a fund raiser.

Keith Roulston left the meeting at 10:45 pm.

13) Items for Information:

1.  Statistics Canada

2.  Emergency Management

3.  Red Cross Conference

4.  Coastal Centre Grand Opening – Mayor Paul Gowing will attend.

5.  Recruitment Announcement

6.  Drain Maintenance:   Mathers Drain, Cloakey Drain, Grasby Drain Branch A, Black Drain, Keating Drain, Coultes Drain

7.  Ausable Bayfield Maitland Valley Source Protection Region – Notice- Assessment Reports

8.  Notice of Open House  Municipality of South Bruce-  Comprehensive Zoning By-law

9.  One Care    June 28,2011

14) Minutes

1.  No minutes to present.

15) Other Business:

1.   Report from Schooley Mitchell – Telecom Consultants

Schooley Mitchell has prepared an audit review of land line costs and rates and have calculated a
savings of $3,983.16  per year.

The council want to see a report on references and the clause to void the contract and the guarantee
of the savings.

2.There was no other business to present.

16)  Additions to the agenda for the next meeting:

1.      There was no other business to add to the agenda for the next or any                                   
following meeting.

17)  Closed Session

1.  Tax Extension Agreement

2.  Report on Community Fire Safety Officer

3.  Report from the Human Resources meeting-  Personal Nature

4.  Issue in regards to Property of the Municipality

17.1  Enter into Closed Session:                                             11:00 pm

Motion:  276-2011      Moved by Jamie Heffer                       Seconded by Jason Breckenridge

“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session
for a matter pursuant to the Municipal Act, Section 239 (2)   (b)  Identifiable Individual  ;   ”

Disposition      Carried

17.2 Adjourn the Closed Session:

Motion:  277-2011      Moved by                                            Seconded by

“That the Council adjourn the Closed to the public session at 12:00 pm  and re-enter regular
open session of council.”

Disposition      Carried

17.3  Report to the Public from Closed Session.

Council discussed confidential issues concerning an Identifiable Individual regarding Tax Extension, Huron Resources, Community Fire Safety Officer and a Property issue.

17.4  By-law:   Tax Extension Agreement

Motion:  278-2011      Moved by Jason Breckenridge Seconded by Jamie McCallum

"That By-law No. 35 -2011 be passed as given first, second, third and final readings, being a
by-law to approve a tax extension agreement for  Property Roll No. 40 60 490 020 06925 0000."

Disposition      Carried

17.5  Community Fire Safety Officer:

Motion:  279-2011      Moved by Jamie McCallum     Seconded by John Smuck

"That the Council of the Municipality of Morris-Turnberry adopt report for the Community Fire Safety Officer.”

Disposition      Carried

17.5  Human Resources Matters:

Motion:  280-2011      Moved by Jason Breckenridge             Seconded by Jamie McCallum

“That the Council of the Municipality of Morris-Turnberry approve the direction of the council in
conjunction with the Accounts Payable Clerk and the direction to prepare a by-law for the Deputy
Clerk position and the corresponding pay grid.”

Disposition      Carried

Neil Warwick requested a recorded vote.  The recorded vote was conducted by the clerk in random order:

1. John Smuck                 Nay

2.  Jamie Heffer              Yea

3.  Paul Gowing              Yea

4.  Jason Breckenridge     Yea

5.  Jamie McCallum        Yea

6.  Neil Warwick             Nay

Disposition      Carried

 

18)        By-law 34 - 2011    Confirming By-law:

Motion:  281-2011      Moved by Jason Breckenridge             Seconded by Jamie McCallum

"That By-law No. 34 -2011 be passed as given first, second, third and final readings, being a by-law to
Confirm the actions of  the Municipality of Morris-Turnberry for the meeting June 21, 2011."

Disposition      Carried

19)  Adjournment:

Motion:  282-2011    Moved by Jamie McCallum     Seconded by Jamie Heffer

"That the meeting be adjourned at 12:05 pm. and this is deemed to be                                                           
more than 4 hour meeting."

Disposition     Carried

 

 

                                               

                                                                        Mayor, Paul Gowing

 

 

                                                                                                                       

                                                                        Clerk, Nancy Michie