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Meeting Minutes

Tuesday March 8, 2011


Tuesday March 08, 2011

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY

COUNCIL CHAMBERS

41342 Morris Road

Tuesday, March 8th 2011          7:30 pm   

Minutes of the Meeting

1)      Call to order:     The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance.

Council in Attendance:

Paul Gowing 
Jason Breckenridge      
David Baker                             
Jamie Heffer                
Jamie McCallum                      
John Smuck     
Neil Warwick     

Staff in Attendance:

Nancy Michie                Administrator Clerk Treasurer
Steve Fortier                  Chief Building Official

Others in Attendance:

Tery Matz-                   Ratepayer
Keith Roulston              Citizen newspaper
Pat Bolen                       Wingham Advance Times

No others were in attendance.

2) Agenda:                                                                                                           

The Clerk added a listing to the agenda for consideration, as the items were of an urgent nature.

Jason Breckenridge questioned adding RJ Burnside and a capital drain project to the agenda however it will be dealt with at the April 5th meeting. 

Adoption of Agenda:

Motion:  84-2011        Moved by John Smuck                        Seconded by Jamie McCallum

“That the agenda for the meeting of March 8th, 2011 be adopted as amended.”

 Disposition                       Carried

3)  Declaration of Pecuniary Interest:                                                   

Jamie Heffer declared a pecuniary interest for item No. 11,   since a family member is proposing to purchase the property.

Paul Gowing declared a pecuniary interest for item No.  9 Mustard Drain,   since he is a property owner. 

No other member declared a pecuniary interest, at this time.   

4) Minutes:  

Motion:  85-2011        Moved by David Baker                       Seconded by Jason Breckenridge

“That the minutes of the February 15th, 24th and March 3rd, 2011 Council Meetings, be adopted as circulated.”

Disposition                        Carried

5) Business from the Minutes

There was no other business from the minutes to be discussed.

6) Accounts        

Motion:  86-2011           Moved by Jamie McCallum Seconded by Jason Breckenridge

"That the Accounts dated March 8th, 2011 be approved for payment in the amount of   $ 200,178.45.”

     Disposition              Carried

7)  Belgrave Community Centre Board                                                             7:40 pm

         Jonathan Van Camp, Bruce Higgins

Representatives from the Community Centre Board attended the meeting and discussed the following: 

         agreement with North Huron and lease facilities

         local service clubs and municipalities

         new arena floor project

         2 staff on payroll and contractors

         Gas furnace and siding

         Ice surface – increased revenue

         Volunteer base doubled

         Inviting Council to wing night

         Raising money for new ball uniforms

         Request to continue to support the arena

         $20,000 last year

         Ask for $20, 000 and written agreement

         Cost $60,000 to operate facility

         Consider to continue $20,000 annually

Council Questions

         Paul Gowing asked for a copy of the financial statements

         John Smuck asked for the last year financial statements

         Jonathan VanCamp and Bruce Higgins left the meeting at 7:45 pm

         Terry Matz joined the meeting at 7:50 pm

8)  Building Report:         Steve Fortier                                                  7:50 pm

1.  Building Report                            

Steve Fortier presented the Building Report to the council.                 

Neil Warwick questioned how the Cost of Construction was determined.  Steve Fortier said it was determined by the applicant. 

Paul Gowing questioned pouring concrete in the winter. 

Steve Fortier explained there is 30% more cost in the winter. 

2.  Confidential Report                        

Steve Fortier presented a Confidential Building Report for review.

Motion:  87-2011        Moved by Neil Wawick           Seconded by Jamie McCallum

“That the Municipality of Morris-Turnberry accept the January and February 2011 Building Report as presented.”

Disposition      Carried

3.  Road Closure Request:    

A request was submitted from Steve and Trina Huffman, located at 317 Princess Street, Lower Town, Wingham.                                            

The request is for the council to give consideration to the closure of Part of Kate Street, as the property owners wish to build an addition to their residence and require the road allowance for sufficient set back. 

Nancy Michie and Steve Fortier explained the road closure. 

John Smuck asked if Huffmans would have enough if they only get half of Kate Street. 

Jason Breckenridge said if they get approval from MVCA and other landowners of the lane and half of Kate Street then the Council would consider it. 

Steve Fortier will meet with MVCA and the Health Unit, to discuss the proposal.   

9) McDonald  Municipal Drain Report – 2011                                                  8:00 pm

            Court of Revision

Report by Bill Dietrich - Dietrich Engineering Limited                   

9.1  Members:

Motion:  88-2011        Moved by Neil Warwick          Seconded by John Smuck

“That the members of the Court of Revision for theMcDonald Municipal Drain 2011, be:  Paul Gowing, Jason Breckenridge and Jamie McCallum.”

Disposition     Carried

9.2   Close the Regular Session of Council: 

Motion:  89-2011        Moved by Jamie Heffer                       Seconded by John Smuck

“That the regular meeting of council be adjourned and enter into the Court of Revision for the McDonald Municipal Drain, 2011.”

Disposition     Carried

David Baker, Jamie Heffer, John Smuck and Neil Warwick pushed back from the Council table. 

9.3   Chairperson: 

Motion:  90-2011        Moved by Jason Breckenridge             Seconded by Jamie McCallum

“That the Chairperson be Mayor, Paul Gowing.”

 Disposition     Carried

9.4    Chairperson -      Open the Court.

Motion:  91-2011        Moved by Jason Breckenridge             Seconded by Jamie McCallum

“That the Court of Revision for the McDonald Municipal Drain – 2011, be opened.”  

Disposition     Carried

9.5    Appeals: 

1.   Review the written appeals:

There were no appeals. 

2.   Ask the floor if any verbal appeals

There were no verbal appeals. 

3.  Adjournment:                                                                

Motion:  92-2011        Moved by Jason Breckenridge             Seconded by Jamie McCallum

"That the Court for the McDonald Municipal Drain Report-2011, be adjourned.”                         

Disposition      Carried

The regular session of Council was reconvened, as called by the Mayor Paul Gowing at 8:15 pm. 

David Baker, Jamie Heffer, John Smuck and Neil Warwick returned to the Council table. 

9.6      Tender:

The listing of tenders received was presented to the council.

Motion:  93-2011        Moved by Jamie McCallum     Seconded by David Baker

“That the tender submitted by Marquardt Farm Drainage Ltd for the McDonald Municipal Drain 2011  be accepted at the tender price of 93,106.35, including HST. 

 Disposition  Carried

Mayor Paul Gowing declared a pecuniary interest and left the table for the next item on the agenda. 

Motion:  94-2011        Moved by Jamie Heffer                       Seconded by Jamie McCallum

“That Deputy Mayor Jason Breckenridge assume the chair for the Court of Revision for the Mustard Municipal Drain.” 

Disposition      Carried

10)  Mustard Municipal Drain Report – 2011                                          8:00 pm

            Court of Revision

Report by Bill Dietrich -  Dietrich Engineering Limited                  

10.1  Members:

Motion:  95-2011        Moved by Neil Warwick          Seconded by John Smuck

“That the members of the Court of Revision for theMustard Municipal Drain 2011, be:  Jason Breckenridge, Jamie McCallum and Neil Warwick.” 

Disposition     Carried

10.2   Close the Regular Session of Council: 

Motion:  96-2011        Moved by Jamie McCallum     Seconded by Neil Warwick

“That the regular meeting of council be adjourned and enter into the Court of Revision for the Mustard Municipal Drain, 2011.”

 Disposition     Carried

Jamie Heffer, John Smuck and David Baker pushed back from the Council table. 

10.3   Chairperson: 

Motion:  97-2011        Moved by Neil Warwick          Seconded by Jamie McCallum

“That the Chairperson be Deputy Mayor, Jason Breckenridge, for the Court of Revision.” 

 Disposition     Carried

10.4    Chairperson -      Open the Court.

Motion:  98-2011        Moved by Jamie McCallum     Seconded by Neil Warwick

“That the Court of Revision for the Mustard Municipal Drain – 2011, be opened.”   

Disposition     Carried

10.5    Appeals: 

1. Review the written appeals:

There were no appeals.

 2.   Ask the floor if any verbal appeals

There were no verbal appeals. 

3.  Adjournment:                                                                

Motion:  99-2011        Moved by Jamie McCallum     Seconded by Neil Warwick

"That the Court for the Mustard Municipal Drain Report - 2011, be adjourned or reconvened and reenter regular session of council.”                                                          

Disposition      Carried

The regular session of Council was reconvened, as called by the Deputy Mayor Jason Breckenridge at 8:20 pm.  

Jamie Heffer, John Smuck and David Baker returned to the Council table.

10.6      Tender:

Motion:  100-2011      Moved by Neil Warwick          Seconded by John Smuck

“That the tender submitted by Marquardt Farm Drainage for the Mustard Municipal Drain 2011 be accepted at the tender price of $164,120.07, including HST.” 

Disposition   Carried

Paul Gowing returned to the Council table.

Deputy Mayor Jason Breckenridge vacated the chair and Mayor Paul Gowing assumed the chair at 8:23 pm. 

12)    Business: 

            12.1        Municipality of Huron East           

Huron East submitted a letter torequest a grant to offset Brussels Cemetery expenditures.

Motion:  101-2011      Moved by David Baker                       Seconded by Neil Warwick

“That the Council of the Municipality of Morris-Turnberry defer the request, until the burial information is received from North Huron and Huron East.” 

Disposition      Carried 

Jamie Heffer declared a pecuniary interest and left the Council table. 

11) Consent Application  -  JGN Farms  Ltd                                                  8 :30 pm

Carol Leeming – Huron County Planner

A consent application was presented to the council, submitted by JGN Farms Ltd, for a surplus residence consent.

The Planning Department recommended deferral, due to the following concerns:

         The subject property is Designated as Potential Extractive Resources, in the Morris-Turnberry OPA,
which does not permit a surplus farm dwelling.  

         Carol Leeming had talked to the applicant’s agent

         Paul Gowing questioned if the house is severed, would the zoning be AG4.

         If the mining mapping proves no potential aggregate, then the OPA map could be changed, further studies would have to be done

         Neil Warwick questioned when it was set up in new OPA

         Jason Breckenridge questioned how many lots in Turnberry would be restricted

         John Smuck questioned if the property owners could appeal.

         Carol Leeming said yes the people could appeal the Northern mining mapping.

         Jason Breckenridge questioned what would happen if the Council doesn’t agree with the Planning recommendation.

         Carol Leeming said then it would be a disputed consent and go to the County Council for consideration of approval.

·         Neil Warwick questioned if there was a driveway for the new proposed lot , 2 wells on the property. The barn should be demolished.

         David Baker questioned if the lot should be squared

         Carol Leeming stated that a deferral is recommended 

Motion:  102-2011      Moved by Neil Warwick          Seconded by Jamie McCallum

“That the Council of the Municipality of Morris-Turnberry defer a recommendation, until the landowner provides further information.”

Disposition      Carried

Steve Fortier and Carol Leeming left the meeting at 9:08 pm. 

Jamie Heffer returned to the Council table.                                    

12) Business continued:

12.2     Huron County Municipal Officers’ Association Annual Meeting      

Motion:  103-2011      Moved by John Smuck                        Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry approve the 2011 membership, in the amount of $50.00, for the Huron County Municipal Officers’ Association and that the following be authorized to attend:  Paul Gowing and Neil Warwick.” 

Disposition     Carried

12.3     Drinking Water Source Protection                                       

Notice of the preparation of the source protection plan was reviewed for Council’s information.  

12.4     Coyote Report                                                                                    

A copy was reviewed for Council’s information.

12.5     Accessibility Funding                                                             

A letter was received advisingthat the Accessibility funding was not approved.

12.6  Wingham Golf and Curling Club                                            

Grant Request

Motion:  104-2011      Moved by Neil Warwick          Seconded by John Smuck

“That the Municipality of Morris-Turnberry approve a silver sponsorship of $250.00 plus HST for the Wingham Golf and Curling Club.”  

Disposition      Carried

12.7     BM Ross and Associates Limited      

1.  Letter - Class EA Bluevale Stormwater Drainage Improvements

John Smuck said they should get an ‘EA’ done.

Neil Warwick said they should finish the ‘EA’ process and have a public meeting to show due diligence.

Jason Breckenridge agrees with John Smuck and Neil Warwick

Paul Gowing said ‘not dealing with this matter’ is not an option.

Terry Matz rose in the gallery, following the council approval, and gave a review of the history of events for the proposal.

Mayor Paul Gowing advised Terry Matz that in the future, he will have to book a deputation, to be allowed to speak.

Motion:  105-2011      Moved by Jamie Heffer                       Seconded by David Baker

  “That the reps from B M Ross and Associates be asked to attend a council meeting to finalize details of the EA process for the Bluevale Stormwater Drainage, prior to the public meeting.”

Disposition      Carried

Terry Matz left the meeting at 9:30 pm.

2.  EA Process flow chart:  A copy of the process was given to the council for information.

13) Council Reports:

Jason Breckenridge:   Power point presentations are on line. He also mentioned a presentation on  Data Works software. 

He attended workshops onCommunity Development for New Council and reducing conflict.

Jamie McCallum:  He attended a workshop onEconomic Development and Endangered Species. Some Municipalities are doing their own tendering. 

                                    Human Capital is recruiting foreign people to County level. 

                                    He has an Economic Development meeting and CHIP meeting soon. 

                                    He attended the ROMA conference and attended meetings of the  Accessible Act and Buildings.

Jamie Heffer:            He attended a Belmore Community Centre meeting.  Everything is going smoothly.

                                    He attended the OGRA conference.  He learned road safety do’s and don’ts for projects.  It was stressed about working with other                                  municipalities.

                                    Give consideration to pedestrians and cyclists. 

                                    He attended workshops on the Design Build and errors and omissions.    

David Baker:              He attended MVCA orientation.

                                    The council advised thatMorris-Turnberry is in support of the budget.   

John Smuck:               He has attended no meetings and has no reports.

                                    Hementioned the reports on working together andMorris-Turnberry were working together with fire agreements.

                                    Paul Gowing said that the Council is working with others for services.

Neil Warwick:            No report. 

Paul Gowing:              He attended the OGRA. It was a good conference. 

He said that Alternate Energy Systems Canada have a varying amount of power on the grid.  LED Street lighting is costly.  The Honourable Rick  Bartolucci, Minister of Municipal Affairs and Housing,    made a statement on Provincial Policy Statement. 

14) Items for Information:                                                                      

                                    1.  Ontario Heritage Week

                                    2.  Thank you – Rick McDonald family

                                    3.  2011 Annual Tourism Awards 

                                    4.  2011 OSUM Conference and Trade Show

                                    5.  Community Economic Development

                                    6.  Ombudsman Report

                                    7.  WWF’s Earth Hour -   March 26th  

                                    8.  Enterprises Canada Ontario

                                    9.  Drinking Water Source Protection Municipal Workshop March 11, 2011- Owen Sound  

15)       Minutes:                                                                                                        

            1.  History Book Minutes     

16)      Other Business:  

1.    Council Payroll for March 8, 2011                                                                                    

Motion:  106-2011     Moved by Neil Warwick        Seconded by Jason Breckenridge

"That the Council of the Municipality of Morris-Turnberry, approve the Council payroll for March 9, 2011, in the amount of $ 11,844.80.”

Disposition      Carried

2.   Letters of Approval required by the MOE for the Pioneer Development:                                                                                                                                           

Motion:  107-2011     Moved by Jason Breckenridge                 Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry hereby grant consent for the  construction of the proposed sanitary sewers and proposed new watermain,  to be     constructed on Pioneer Drive, at Part of Lot 7 and 8 Concession 1, Reference Plan 22R-  5742 Part 2, which will service the Pioneer Development, in the Municipality of Morris-        Turnberry.”  

Disposition      Carried

3.  Meeting to be set up with the Municipality of Huron East, to review the Landfill agreement:

              John Smuck and David Baker will attend. 

              April 12th is a tentative date for the meeting. 

               Keith Roulston left the meeting. 

4.   Avon Maitland District School Board meeting   - Tuesday March 22, 2011 @ 5 pm. 

            No one from the Council will attend. 

5.  Time for Budget Meeting- April 5th  

Motion:  108-2011      Moved by Neil Warwick          Seconded by Jason Breckenridge

“That the Council meeting on April 5th, 2011, commence at 7 pm and that the budget presentation be the first item following the minutes.”

Disposition      Carried

Budget Meeting on March 15th will be at 5:30 pm. 

6. There was no other business to present.           

17) Additions to the agenda for the next meeting:

1. There was no business to add to the agenda for the next or any following meeting.

Break:   The Council took a two minute break. 

Pat Bolen left the meeting. 

18)  Closed Session                                                                                      

1.  Service Connection

2.  Belgrave Water System – audit MOE

3.  Market Check and Pay Administration Report and Pay Equity

18.1 Enter into Closed Session:                                              10:10 pm

Motion:  109-2011      Moved by Jamie McCallum     Seconded by David Baker

“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)  Identifiable Individual. ”

Disposition      Carried

18.2 Adjourn the Closed Session:                                          11:20 pm

Motion:  110-2011      Moved by David Baker                       Seconded by Jason Breckenridge

“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”

Disposition      Carried

18.3 Report to the Public from Closed Session.

Council discussed confidential issues concerning an Identifiable Individual.

19)  By-laws:

1.  Council Remuneration By-law:    

Jason Breckenridge requested a recorded vote:

Motion:  111-2011     Moved by Jason Breckenridge           Seconded by Jamie McCallum

"That By-law No. 15 -2011 be passed as given first, second, third and final readings, being a by-law to adopt the 2011 Council remuneration policy and 2010 pay scale for 2011."

     Recorded Vote:

     Paul Gowing:               yea

     Jason Breckenridge:     yea

     Dave Baker:                 yea

     Jamie Heffer:               yea

     Jamie McCallum:         yea

     John Smuck:                yea

     Neil Warwick:              yea  

     Disposition      Carried

2.  Employee Pay Grid By-law:                                                         

Motion:  112-2011     Moved by Jason Breckenridge   Seconded by David Baker

"That By-law No. 14 -2011 be passed as given first, second, third and final readings, being a by-law to adopt  2011 Pay Grid for Employees with meeting rates remaining, at the 2010 council rate."

     Disposition      Carried

20)       By-law 16 - 2011    Confirming by-law                                                                  

 

Motion:  113-2011     Moved by Jamie McCallum   Seconded by David Baker  

"That By-law No. 12 -2011 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of  the Municipality of Morris-Turnberry for the meeting March 8, 2011."

Disposition      Carried

 21)    Adjournment:

  Motion:  114-2011    Moved by Jamie McCallum     Seconded by Jason Breckenridge

"That the meeting be adjourned at 11:40         pm. and this is deemed to be an over 4 hour meeting."

Disposition      Carried

 

 

                                                                                                                     

                                                                        Mayor, Paul Gowing

 

 

                                                                                                                       

                                                                        Clerk, Nancy Michie