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Meeting Minutes

Tuesday February 15, 2011

Tuesday February 15, 2011




41342 Morris Road

Tuesday February  15, 2011     7:30 pm   

Minutes of the Meeting

1)      Call to order:     The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance.

Council in Attendance:

Paul Gowing 
Jason Breckenridge      
David Baker                             
Jamie Heffer                
Jamie McCallum                      
John Smuck     
Neil Warwick   

Staff in Attendance:

Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works

Others in Attendance:

Tery Matz-                   Ratepayer
Keith Roulston              Citizen newspaper
Pat Bolen                       Wingham Advance Times 

 No others were in attendance.

2)  Agenda:                                                                                                         

The Clerk added a listing to the agenda for consideration, as the items were of an urgent nature.

Adoption of Agenda:

Motion:  62-2011        Moved by David Baker                       Seconded by Jason Breckenridge

“That the agenda for the meeting of February 15, 2011 be adopted as amended.”

 Disposition                       Carried

3)  Declaration of Pecuniary Interest:                                                 

Neil Warwick declared a pecuniary interest for item No. 6 Accounts since a payment for his shop is on the Road Accounts.   

No other member declared a pecuniary interest, at this time. 

4) Minutes:  

Motion:  63-2011        Moved by Neil Warwick          Seconded by Jamie Heffer

“That the minutes of the February 1 and 8, 2011 Council Meetings, be adopted as amended and the Clerk amend the wording on Page 2 of the February 8, 2011 Minutes,   Item 4.2 John Smuck from minimum to ‘maximum’.”

Disposition                        Carried

5) Business from the Minutes

There was no other business from the minutes to be discussed.

Pat Bolen and Keith Roulston arrived at the meeting. 

6) Accounts                                                                                              

Motion:  64-2011                  Moved by Jason Breckenridge             Seconded by Jamie McCallum

"That the Accounts dated February 15, 2011 be approved for payment in the amount of $ 73,978.41and the 2010 payables in the amount of $198,440.92 less Neil’s Repair     
Service  account in the amount of $1,361.12.”

Disposition      Carried

Neil Warwick declared a pecuniary interest and left the table and room. 

Motion:  65-2011        Moved by Jamie Heffer                       Seconded by Jamie McCallum

“That the Account of Neil’s Repair Service in the amount of $1,361.12 be approved for payment.” 

Disposition      Carried

Neil Warwick returned to the table.  

7) Deputations: 

            7.1   Wingham & Area Health Professionals Recruitment               7:45 pm

                     Jana  McKague- Weishar  and  Karl Ellis – CEO

Karl Ellis introduced himself and Jana McKague-Weishar, from the Health   Professionals Group and Margaret Stapleton – the Vice Chair of the Board, to the council. 

Jana McKague –Weishar gave a power point presentation to the group.   

The committee is doing fund raising.

The Budget will remain the same as 2010. 

Morris-Turnberry is 9% of the usage. 

Jamie Heffer asked if the roster trend will be lower.  The answer was yes, as the doctors do not wish to work as many hours.   

Jana Mckague-Weishar advised the Council of some of the incentives: 

Dr Lew has offered some dental incentives.

Reduction of Hockey registration.

Waiving tax rates if a house is built in the Municipality.

Jason Breckenridge asked if other areas such as:  Seaforth, Listowel work together.             

Bruce Potter and Scott Allen arrived at 7:50 pm.  

The hospital group left at 7:55 pm. 

Gary Pipe arrived at the meeting. 

7.2   B M Ross and Associates Limited                                              8:00 pm

                    Bruce W Potter, Scott Allen

                    Bluevale Drainage  Proposal


Bruce Potter and Scott Allen, explained the Environmental Assessment process.

Scott Allen will send a chart, for the council’s information.

The EA process can be satisfied with a Planning Application, this is not the case with the Bluevale Storm Sewer Project:

Part of the EA process was to evaluate the Drainage concerns.

A survey was sent to the residents in Bluevale. The results showed how many residents feel that there is a problem.  

Part of the problem is  swales that have been filled in by landowners

A Road Evaluation of Clyde and Duncan Streets, show that the Storm Drainage is inadequate on Clyde Street – the drainage from ’97 is too small

The proposal would not allow for gravity drainage from basements, the properties must have sump pumps.

A lot is a lot and it doesn’t matter if the lot is vacant or built on.

The next step is to move towards a Public Meeting

Neil Warwick asked if 50% share by the roads is standard. Bruce Potter advised that sometimes the road pays the whole cost.

Neil Warwick questioned:  Why the Presbyterian Church Manse is not in area;

Why the water from the County Road was not included as the culvert is undersized

Bruce Potter said they will look at it.

Terry Matz – questioned the following:   If a Sump Pump is not required, then  would the property  have to connect

2009 Grant application response from the MOE was that the  – Project was not affordable and not sustainable

Scott Allen said he has never seen comments like that.

Terry Matz also said the project had to be shovel ready. 

Bruce Potter stated that to complete the EA would make the project shovel ready, if grants were available.

This is common occurrence, completing the EA will give the Municipality 10 years to complete the work.

      If grant is available the strategy would be ready.

      Bruce Potter recommends to complete EA process now.

      Terry Matz asked if Council would want a grant for the project.

Paul Gowing said that was the intent of the former Council, when the process was commenced.

Bruce Potter stated that Municipal Act Section ‘391’ allows the Municipality to charge costs to the residents.

Neil Warwick asked why the lands on the west side of Clyde Street, are they not in the drainage area

Bruce Potter – the problem is mostly Duncan Street, the Clyde Street area needs to be discussed.

       In some communities Roads pay all the costs

Jason Breckenridge – Duncan and Queen have a Drain. Bruce Potter stated it is not working.

The council should -  Decide on the extent of problem and project.

          -The existing drains don’t work

          - The Ditches have been filled in

- To install an Outlet at Cemetery could have a huge impact to correct the problem.

Paul Gowing stated that the Council needs to give direction for completion of EA.

         BM Ross will come back to another meeting.

         John Smuck questioned the costs to complete the EA.

         Bruce Potter will send an estimate of the costs.

Bruce Potter, Scott Allen and Terry Matz left the meeting, at 9:15 pm.

Terry Carter and Mark Vona arrived at the meeting at 8:50 pm. 

7.3   Terry Carter & Mark Vona                                                      9:15 pm

Clyde Street Municipal Drain Terry Carter and Mark Vona were in attendance to discuss the bill that they
received for the drainage proposal for Clyde Street in Bluevale.         

        Bill for the drain.

        They want an itemized bill showing all costs. 

        They didn’t have a drainage problem until the road was built up.

        John Smuck asked if something could be done.

Jamie Heffer asked if they thought it was a municipal drain.

        Mark Vona said yes, he did.

Gary Pipe explained the engineers won’t say ahead of time, what it is going to cost.

       Paul Gowing said the engineers, should give a heads up.

David Baker said maybe if people know that, this wouldn’t happen, the people should know costs.

The two gentlemen knew that when they signed the petition, it would cost money,  but didn’t know what it would cost.                                              

The council said that they couldn’t help them, however the Municipality does have a program that the costs can be paid over three years.  

A form will be sent to the two gentlemen, to pay the cost over three years.   

Terry Carter and Mark Vona left the meeting at 9:45 pm.

8)  Public Works Report:            Gary Pipe                                                      9:45 pm

1.  Road Report – Gary Pipe presented a verbal report to the Council regarding trees, snowplowing and gravel tenders.

2.  Morris Landfill Site Stage 1/11 Hydrogeological Assessment

Information available for Council’s review.

John Smuck said that the 7 years in the current plan is not appropriate.

The Municipality should be checking the costs for expansion for 15 years and give direction.

He has talked to other municipalities, they have larger areas, than Morris-Turnberry is proposing.

A letter is coming to explain the current costs. Jason Breckenridge wants maps of previous years.

The Clerk will email Kent Hunter and see when he is coming back to Council, for  further discussion.

Pat Bolen left the meeting. 

3.  Turnberry Landfill Inspection Report                                         

Motion:  66-2011        Moved by Neil Warwick          Seconded by Jamie McCallum

“ That the Council of the Municipality of Morris-Turnberry  received  the final Ministry of the Environment closed Waste Disposal Site Inspection Report, for the Turnberry Landfill,   dated January 28,2011.”

Disposition                       Carried

4.  Other Business

There was no other business.

Gary Pipe left the meeting at 10:00 pm. 

9)  Business: 

 9.1 Huron County Federation of Agriculture                              

Member of Parliament Forum/luncheon Friday, March 11, 2011

Paul Gowing and John Smuck will attend. 

9.2  Canada Summer Jobs 2011                                                    

The application is available to hire a summer student under the Canada Summer Jobs. 

This application will be filed for 2011.

9.3  Maitland Valley Conservation Authority                               

2011 Priorities, Budget and Levy

Motion:  67-2011        Moved by John Smuck                        Seconded by David Baker

“That the Municipality of Morris-Turnberry approve the draft 2011 budget for the Maitland Valley Conservation Authority at $43,645.00,  which has increased $2,643.50                                          
being 4.32%.”

Disposition      Carried

9.4  Saugeen Valley Conservation Authority                                

        2011 Draft Budget

Motion:  68-2011        Moved by John Smuck                        Seconded by Jamie McCallum

“That the Municipality of Morris-Turnberry approve the draft 2011 budget for the Saugeen Valley Conservation Authority at $2,504.03,  which has increased $49.78 or                                              
2.028% from 2010.”

Disposition      Carried

9.5  Bluevale Recreation Committee                                             

Grant Request

Motion:  69-2011        Moved by Jamie Heffer                       Seconded by John Smuck

“That the  grant of $2,000.00 for the Bluevale Recreation Committee for 2011 be deferred until March 8, 2011.” 

Disposition      Carried

9.6  2011/2012 Drainage Budget   

Motion:  70-2011        Moved by Neil Warwick          Seconded by Jamie Heffer

  “That the Drainage Budget be approved for 2011/2012 and the grant application be submitted to the OMAF for the Drainage Superintendent program in the amount of         $14,300.00.”

Disposition      Carried  

9.7       R J Burnside & Associates Client Appreciation Night           

Wednesday, March 31, 2011.

The following councilwill attend:     

Neil Warwick, John Smuck, David Baker, and Jamie McCallum will curl.

Jamie Heffer, Jason Breckenridge, and Paul Gowing will attend dinner. 

9.8 Outstanding assessments with MPAC

The clerk advised the council of the outstanding assessments from MPAC for taxation. The Council reviewed the report. 

9.9  MTE Golf Course Update                                                       

Information on Minutes of Settlement Appeals for Council’s review. 

9.10     Turnberry Estates Proposed Sewage Bed                            

Motion:  71-2011        Moved by Jason Breckenridge             Seconded by David Baker

  “That the Council of the Municipality of Morris-Turnberry has reviewed the application to the MOE for  a new sewage bed at Plan 410  Lot 7 to 16 Lot 47 to 56 and Lot 63 to 70 and         
Lot 97 to 99, located at 39724 Amberley Road,    and has no objection to the application.”

Disposition      Carried

9.11     2011 Interim Tax Billing:                                         

1. Tax Due Dates

Motion:  72-2011        Moved by David Baker                       Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry approve the property tax due dates for the year 2011, being April 29, June 24, September 30 and November 25, 2011.”

Disposition      Carried

2.  2010 Interim Tax Farmland Deferral  

Motion:  73-2011        Moved by Jamie Heffer                       Seconded by Jamie McCallum

“That the Council of the Municipality of Morris-Turnberry will discontinue the Farm Tax Deferral
program for 2011 Interim Taxes.”

Disposition      Carried

3.         2011 Interim Billing Rate:                                                                             Motion:  74-2011          
Moved by Neil Warwick          Seconded by Jamie Heffer

“That the Council of the Municipality of Morris-Turnberry approve the interim tax rate of 45%
of the 2010 tax rate, for the 2011 interim taxes.”

Disposition      Carried

4.  2010 Interim News letter                                                                   

The Council reviewed the draft newsletter.  Jamie McCallum asked that a section be added on
the water meter program for Belgrave.   

9.12   Council Orientation:

BM Ross- Bruce Potter is offering a complimentary orientation session.

This will be set up, maybe in April or May. 

10)       By-laws: 

No By-laws- at this time.

11)       Council Reports:  

Paul Gowing:   The County is in Budget talks.  Possibly a 3% increase.

Brussels Agricultural Society is celebrating their 150th Anniversary this year. 

Jason Breckenridge:   Heattended a Bluevale Hall Board Meeting about the furnace. 

He attended a Bluevale Recreation Meeting. They are having a Snow Pitch Tournament.   

Jamie McCallum: He attended a CHIP meeting.  The County is giving them $3,000.00 and they have a corporate sponsorship for the sign.   

They are considering to offer driving lessons for seniors.

Jamie Heffer: No report  

David Baker:  The Brussels Lions Club is applying for a Trillium grant for the swimming pool. BMG reviewed their Budget. 

They have a leaking roof, mould problem.  They applied for a grant for the roof.  The Zamboni is 10 – 12 years old. 

John Smuck: He attended a Farm & Safety Meeting.  They may be combining the two committees (CHIP and Farm & Safety).  New reflectors are on signs. 

He attended aPhysician Recruitment Meeting.  The Curling has been cancelled. 

They maybe will have a poker tournament.  He is looking into it, to raise money.   

Neil Warwick: No report. 

12)  Items for Information:  

1.  Ombudsman – Sunshine Law Handbook

                                    2.  Zoning By-law Amendment – Municipality of Huron East

                                    3.  Notice of Poll – OGRA Board of Directors

                                    4.  Home & Community Support Services – One Care

                                    5.  Ontario Provincial Police – Revised 2011 Salary Rates

                                    6.  Newspaper Article – young brothers in Morris-Turnberry show great response to emergency

                                    7.  World Wildlife Fund

                                    8.  AMO – Watch File

13) Minutes:                                                                                                                    

There were no minutes available for review.

14)  Other Business:

1.    Reserve By-law for the Federal Gas Tax:      

Motion:  75-2011        Moved by Jamie McCallum     Seconded by Jason Breckenridge

"That By-law No.  13 -2011 be passed as given first, second, third and final readings, being a by-law to establish a Federal Gas Tax Reserve for the funds received in 2010."

Disposition      Carried  

2.   Ontario Home Renewal Program:

Motion:  76-2011        Moved by Jason Breckenridge             Seconded by Jamie McCallum  

“That the OHRP funds received in 2010 be approved for payment to the Ministry of Finance, in the amount of $   346.28  and   $ 18.22 to the Municipality of Morris-Turnberry.”  

Disposition      Carried  

3.  Notice of the March 3, 2011 meeting  

4.  February Council Expense Sheet: 

Due on March 2, 2011 and include expenses for the ROMA/OGRA conference.   

 5.  There was no other business to present.

 15)  Additions to the agenda for the next meeting:

1.      There was no business to add to the agenda for the next or any following meeting.

16)  By-law 12 - 2011    Confirming by-law   

Motion:  77-2010        Moved by Jamie McCallum   Seconded by John Smuck

"That By-law No. 12 -2011 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of  the Municipality of Morris-Turnberry for the meeting February 15, 2011."

Disposition      Carried

17) Adjournment:

Motion:  78-2011        Moved by Jason Breckenridge Seconded by Jamie McCallum

"That the meeting be adjourned at 11:12         pm. and this is deemed to be 2 – 4 hour meeting."

     Disposition      Carried




                                                                        Mayor, Paul Gowing




                                                                        Clerk, Nancy Michie