If you wish to use BrowseAloud, please click on the icon before opening a website link. Thank you.

Meeting Minutes

Wednesday March 17, 2010

Wednesday March 17, 2010




Date- March 17, 2010  Time    9:00am  Place- Council room – 41342 Morris Road


Call to order:

  • The meeting was called to order by Nancy Michie at  9:00am with all members in attendance, except Mike Thomas who was absent

In attendance:                       

  • Nancy Michie                    
  • Kim Johnston                     
  • Barry Shaw                     
  • Ross Goll

Minutes of the last meeting

The Minutes from December 18, 2009 were reviewed.

Moved by: Barry Shaw                       Seconded by: Ross Goll


“That the minutes of the December 18, 2009 Health and Safety Committee Meeting
be adopted as circulated.”

Disposition                        Carried

Unfinished Business

  • Fuel Handling – report taken to council attached.
  • Barry Shaw asked what the procedure for fueling the equipment is when the buses are at Foxton Fuels Nancy Michie stated that Mike Thomas has talked with Foxton’s about this situation Barry Shaw feels that this has been going on for five years now and it is not getting any better. 
  • Barry also felt that the graders are full of stuff now and doesn’t know where he will fit the safety goggles and gloves.
  • Nancy Michie stated that it is the responsibility of the Municipality to supply the employees with safety equipment
  • Barry Shaw questioned what to do about the traffic around Foxton Fuels and he believes the employees are put into a bad situation when fueling at Foxton Fuels
  • Ross Goll suggested having Council go and watch a Grader try to fuel up at Foxton Fuels when the buses are there
  • Barry Shaw believes that something needs to change and that this option of safety equipment is still unsafe.
  • Nancy Michie questioned if the fuel tank could be moved to another location on the Foxton property.  She will see if Council will go out and see the process of fueling at Foxton’s. Also, have Mike Thomas take a Grader to Foxton Fuels and try fueling it when there are buses and traffic.
  • Barry Shaw did state that the location of the fuel tank at Foxton Fuels is not so bad when the buses are gone and the other vehicles are not around.          
  • Ross Goll stated that the Landfill needs a new fuel jug or at least a new spout and safety cap.
  • Barry Shaw and Ross Goll questioned whether a Methane Detector is needed at the Landfill Site.
  • The Methane detector they have now, still slowly dies in the afternoon on a work day and is plugged in to charge the other days of the week.
  • Ross Goll had to put out a small fire at the Landfill due to a cigarette being thrown out. 
  • He would like to see No Smoking and No Dumping   of ashes signs placed at Landfill.
  • Committees were set up to look for hazards and create policies in all the departments.                                          

The following Committees were created:

Office – Kim Johnston and Steve Fortier 

Roads – Barry Shaw and Gord Haggitt 

Landfill – Ross Goll and Donna Haugh

  • Kim Johnston will prepare Hazard Assessment sheets and send them  out to each committee with a deadline     between 3 weeks to a  month to return them to be put in the Health and Safety Manual.          

Regular Reports:

  • Workplace Inspections from December 2009, January and February 2010 were reviewed.
  • The Bluevale Hall Board is not happy with the amount of things found in the inspection reports.
  • There are many problems with the Generator at the Bluevale Hall.  The committee would like to look at a stand alone unit.  The winch was pulling away from the wall the last time
  • Barry Shaw and Mike Thomas did an inspection on the Bluevale Hall.
  • Pletch Electric has placed Emergency Lighting and Exit signs in the Bluevale Community Hall.
  • The windows in the Bluevale Hall have been measured and EL-Tech will install the new windows in the next couple of weeks.
  • Fire Extinguishers – Jared Cayley is to inspect ALL Fire Extinguishers in all Municipal buildings and equipment.  Barry Shaw thought it would be cheaper for Barry to inspect the Fire Extinguishers at the Turnberry Works Garage.
  • Nancy Michie stated that Jared can inspect the fire extinguishers when he is out with meetings and Jared does have flexible hours to work around.
  • Mike Thomas to order new Hard Hats for the Landfill Attendants
  • Mike Thomas to put an Exit Sign at Sand Shed door.

New Business:

  • Barry Shaw tends to feel that we have stepped back in Safety in the Municipality. Example.  Why is it taking so long to order new hard hats?
  • Ross Goll would like the Landfill Attendants to be notified when safety equipment and clothing is getting ordered.

Review the Health and Safety Manual

  • The Health and Safety Manual will be brought to the next health and safety meeting for review by the committee.

Date of Next meeting

  • The Next Health and Safety Meeting will be held on Wednesday June 2, 2010 at 9:00am at the Morris-Turnberry Council    Chambers.


  • The Meeting was adjourned at 10:15am.