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519-887-6137

Meeting Minutes

Tuesday February 1, 2011


Tuesday February 01, 2011

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY

COUNCIL CHAMBERS

41342 Morris Road

Tuesday February  1, 2011       7:30 pm   

Minutes of the Meeting

1)      Call to order:    The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance, except Jamie McCallum, who was absent.

Council in Attendance:

Paul Gowing 
Jason Breckenridge     
David Baker                            
Jamie Heffer                            
John Smuck                 
Neil Warwick
Absent:             Jamie McCallum                                

Staff in Attendance:

Nancy Michie               Administrator Clerk Treasurer
Steve Fortier                 Chief Building Official

Others in Attendance:

Keith Roulston – The Citizen

2) Agenda:                                                                                                           

   The Clerk added a listing to the agenda for consideration, as the items were of an urgent nature.           

Adoption of Agenda:

Motion:  38-2011        Moved by Neil Warwick          Seconded by Jason Breckenridge

“That the agenda for the meeting of   February 1, 2011 be adopted as amended.”

  Disposition          Carried

3) Declaration of Pecuniary Interest:

Paul Gowing declared a pecuniary interest for item No. 6 for the Mustard Municipal Drain, as he is a landowner on the drain.                                                     

No other member declared a pecuniary interest, at this time.

4) Minutes:                                                                            

Motion:  39-2011        Moved by Jason Breckenridge             Seconded by Jamie Heffer

“That the minutes of the January 18, 2011 and January 25, 2011 Council Meetings, be adopted as amended and the Clerk amend the wording on Page 7 of the January 18, 2011 minutes, from speed to  ‘traffic’.”

Disposition                        Carried

5) Business from the Minutes

   There was no other business from the minutes to be discussed.

7)  Accounts                                                                                          

Motion:  40-2011        Moved by John Smuck                        Seconded by David Baker 

"That the Accounts dated  February 1, 2011 be approved for payment in the amount of $52,220.73 and the 2010 payables in the amount of $157,196.11 and the Huron Bruce    
Transit Accounts, in the amount of  $754.00.”

 Disposition     Carried 

6) Municipal Drains:                                                               

6.2  McDonald  Municipal Drain Report – 2011                                                

Bill Dietrich of Dietrich Engineering Limited

Murray Fischer and Carl McLellan were in attendance for the McDonald Municipal Drain Report.

1. Presentation of Report – under Section 78 of the Drainage Act.

Bill Dietrich presented the McDonald Municipal Drain Report which was reviewed by Council.

Bill Dietrich explained the process of the Court of Revision.

Jamie Heffer asked what comments were received at the site meeting.

Bill Dietrich said there were no objections at either of the two site meetings.

Murray Fischer wanted the Drain extended and had signed to that effect.

Paul Gowing explained there was good attendance at the site meetings, and the drainage proposal, as well as for the extension.

Carl McLellan requested an additional catch basin for  Station 1+500.

1. Consideration of By-law:                                                                      

Motion:  41-2011        Moved by Neil Warwick          Seconded by John Smuck 

"That By-Law No. 9 -2011 be adopted as given first and second readings, being a

by-law to provisionally adopt the McDonald Municipal Drain Report-2011;  and that a catch basin be added at Station 1+500.” 

Disposition      Carried

2. Date of Court of Revision and Instruction to tender:

Motion:  42-2011        Moved by Jason Breckenridge             Seconded by Jamie Heffer

" That the Court of Revision for the McDonald Municipal Drain be set for March 8, 2011 and the project be tendered for results to be presented on the same date; and that a catch basin be added at Station 1+500.”                    

Disposition      Carried 

Murray Fischer and Carl McLellan left the meeting.

6.1  Mustard Municipal Drain Report – 2011                                                    

Bill Dietrich of Dietrich Engineering Limited  

Paul Gowing left the table and sat in the gallery.

Motion:  43-2011        Moved by Jamie Heffer                       Seconded by Neil Warwick

“That Jason Breckenridge act as Chairperson for the Drain Meeting in the absence of the Mayor.”

Disposition      Carried

1.  Presentation of Report- under Section 78 of the Drainage Act.

Bill Dietrich presented the Mustard Drain Report which was reviewed by Council.

Bill Dietrich stated that there was a good response from the landowners to proceed.

There were no questions from the gallery.

2. Under Section 78 of the Drainage Act,   the person who signed the request is not given an opportunity to withdraw,  because the work  requested is for  improvements to the drain. 

3. Consideration of By-law:                                                     

Motion:  44-2011        Moved by David Baker                       Seconded by John Smuck

"That By-Law No. 8 -2011 be adopted as given first and second readings, being a by-law to provisionally adopt the Mustard Municipal Drain Report-2011.”                         

Disposition      Carried 

Nancy Michie explained the process for the third and final reading of the By-law. 

4. Date of Court of Revision and Instruction to tender:

Motion:  45-2011        Moved by Neil Warwick          Seconded by Jamie Heffer 

" That the Court of Revision for the Mustard  Municipal Drain be set for March 8, 2011 and the project be tendered for results to be presented on the same date; with a closing date of March 7 at 12:00 noon subject to the passing of the By-Law.”         

Disposition      Carried 

Jason Breckenridge left the Chairperson’s seat and Paul Gowing returned to his seat. 

Bill Dietrich left the meeting.

8) Building Report:         Steve Fortier                                                  8:00 pm

1.  Building Report                            

Steve Fortier presented the Building Report to the council.

 2.  Confidential Report                        

Steve Fortier presented a Confidential Report for review and return after review.

Motion:  46-2011        Moved by Jason Breckenridge             Seconded by John Smuck

“That the Municipality of Morris-Turnberry accept the2010 year end Building Report as presented.”

Disposition      Carried

3.   Demolition Agreement:

Motion:  47-2011       Moved by Neil Warwick        Seconded by David Baker

"That By-law No.  11 -2011 be passed as given first, second, third and final readings, being a by-law to authorize an agreement for the demolition of a residence and removal of a mobile home, located at the South Part of Lot 30 Concession 7,  being RP 22R1472 Parts 1 & 2; Morris Ward."

Disposition      Carried

9) Request to Close a portion of a Lane in Lower town- Plan 410:     

Motion:  48-2011        Moved by Jamie Heffer                       Seconded by Neil Warwick 

"That the Municipality of Morris-Turnberry accept the request submitted by Harold Martin, to close a portion of the lane that lays between Lot 183 and 184 Plan 410,  and   proceed with the road closure for part of Albert, Patrick and Stacey Streets,  and approach   Robert McCool regarding the lane on his property.”

Disposition      Carried

Steve Fortier left the meeting. 

10) Application for Funding under OWSAP 3 for the meters for the Belgrave Water

System:

Motion:  49-2011        Moved by John Smuck                        Seconded by David Baker

“That the Council of the Municipal of Morris –Turnberry do hereby approve the application for the OWSAP 3 funding for the installation of water meters for the Belgrave Water System  
and hereby confirms that the information contained in the application is factual and accurate.”

  Disposition      Carried

11)  Business:

11.1     Report from Energy Management Planning Workshop:    

A Report was presented for review.

11.2     Huron County Plowing Match Grant- 2011:  


A Request for a grant was received.

Motion:  50-2011        Moved by Neil Warwick          Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry approve a grant of: $125.00 for the Huron County Plowing Match - 2011.” 

   Disposition     Carried

11.3        Accessibility Report                                                                       

Motion:  51-2011        Moved by Jamie Heffer                       Seconded by David Baker

“That the Council of the Municipality of Morris-Turnberry receive the Accessibility Report for the 2010 Municipal Election.”

  Disposition      Carried

11.4   2010 Council Remuneration Statement                                           

 A copy of the 2010 Council Remuneration Statement was submitted to the council and a copy will be mailed to the previous council members.

11.5  County of Huron By-law to establish the Composition of the Huron County Council:                                                                                             

Mayor Gowing requested that this By-law be discussed at the meeting. 

Motion:  52-2011        Moved by Neil Warwick          Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry request that the County of Huron enforce  County of Huron By-Law No. 28, 1999, being a By-law to establish the Composition of the Huron County Council.”

  Disposition      Carried        Unanimous. 

11.6  2010  Cost for MTE -  Municipal Tax Equity Consultants:              

The  Council asked the funds paid to the Municipal Tax Equity Consultant Company, for 2010, a
company  that is used to represent the Municipality for assessment appeals. The cost for 2010
was $ 852.24,  which was acceptable.

12) By-laws:

There were no By-laws- at this time. 

13) Council Reports:

Paul Gowing reported on the MVCA partnership team.

There will be a public meeting at Huron East regarding the Brussels Library project.

Paul Gowing will attend the Brussels Agricultural Society meeting on February 4, 2011.

Paul Gowing, Nancy Michie and Gary Pipe attended a meeting with B M Ross on January         

25, 2011.  B M Ross will be coming to a meeting with Council on February 15, 2011, to present the report on the Bluevale Storm Water drainage, to the council.

The Huron County Consolidated Budget will be presented on February 14, 2011.

Paul Gowing met with Ralph Campbell- North Huron - regarding the North Street sewer project. 

Jamie Heffer commented that Morris-Turnberry was charged additional costs, for service connections, in North Huron.  He questioned  if that is customary when outside the North Huron boundary.  Mayor Gowing advised yes, to cover capital costs.

14)  Items for Information:                                                                    

1.  BMG Management Committee Meeting Minutes

            2.   Doctor Recruitment Committee

            3.  Health and Safety Committee Minutes

            4.  History book  Meeting Minutes

            5.  Update on Clean Water Act, 2006

            6.  North Huron Police Service

            7.  AMO Watch

            8.  Huron County Contractor’s Expo

            9.  Rural Response

            10.  Land Use Planning Guide    

15)  Other Business:

1.    Tree Management Workshop – Thursday February 24, 2011 at South Huron

Dave Baker may be  interested in attending.  David Baker requested more information.    

2.  Drinking Water Source Protection Workshop:

Owen Sound  March 11,2011   9:30  - 3 pm.This information was filed. 

3.  Maitland Valley Conservation Authority:

The Annual Meeting invitation on February 16, 2011was received and David Baker and  Paul Gowing will attend.

4.  There was no other business to present.

16)   Additions to the agenda for the next meeting:

1.  There was no business to add to the agenda for the next or any followingmeeting.

17)   Closed Session                                                                                     

1.  Unopened Road Allowance

2.  2-  Employee Issues

17.1  Enter into Closed Session:

Motion:  53-2011        Moved by Jason Breckenridge             Seconded by Jamie Heffer

“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)  (e) litigation or potential litigation;   (b)  Identifiable Individual;   ”

Disposition      Carried  

Keith Roulston left the meeting,

17.2 Adjourn the Closed Session:

Motion:  54-2011        Moved by Neil Warwick          Seconded by Jason Breckenridge

“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”

Disposition      Carried

17.3  Report to the Public from Closed Session.

Council discussed confidential issues concerning an employee issue and a legal opinion.

Motion:  55-2011        Moved by Jamie Heffer                       Seconded by John Smuck

“That the Council accept Bill Kieffer’s resignation with Best Wishes on his retirement.”

Disposition      Carried  

Motion:  56-2011        Moved by Jamie Heffer                       Seconded by Neil Warwick

“That the letter from Donnelly & Murphy Law Office dated January 20, 2011 be received and the Municipality proceed to close part of the sideroad between Lots 10 & 11, Concession 1, Morris and erect signs as recommended.”

Disposition      Carried

18) By-law 10 - 2011    Confirming by-law                                                                  

  Motion:  57-2011Moved by Jason Breckenridge           Seconded by John Smuck  

"That By-law No.  10 -2011 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of  the Municipality of Morris-Turnberry for the meeting February  1, 2011."

Disposition      Carried

19) Adjournment:

Motion:  58-2011        Moved by Jason Breckenridge             Seconded by David Baker  

"That the meeting be adjourned at 10:35 pm. and this is deemed to be 2-4  hour meeting."

      Disposition     Carried

 

                                                                                                                                                                              

                                                                                                Mayor, Paul Gowing

 

                                                                                                                       

                                                                        Clerk, Nancy Michie