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519-887-6137

Meeting Minutes

Tuesday December 18, 2012


Tuesday December 18, 2012

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY

COUNCIL CHAMBERS

41342 Morris Road

Tuesday, December 18, 2012             7:30 pm    

Minutes of the Meeting 

 

1)  Call to order:    The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order.

Council in Attendance:

Paul Gowing
Jason Breckenridge
David Baker
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick

Staff in Attendance:

Nancy Michie                Administrator Clerk Treasurer
Steve Fortier                  Chief Building Official
James Marshall             Community Fire Safety Officer

Others in Attendance:

Cheryl Heath                The Blyth/Brussels Citizen
Jackie Riggs                  The Wingham Advance Times
Ron Cameron                United Way Perth-Huron Board Chair & SRPC Member

2) Agenda:

A listing from the Clerk was added to the agenda for consideration, as the items were of an urgent nature.

Adoption of Agenda:

Motion:  520-2012      Moved by Jamie Heffer                      Seconded by Dave Baker

“That the agenda for the meeting of December 18th, 2012 be adopted as amended.”

Disposition                       Carried

3) Declaration of Pecuniary Interest:

Jamie McCallum declared a pecuniary interest for Item No. 16.5 Closed Session since he is an employee of the business under discussion.

Dave Baker declared a pecuniary interest for Item No. 9.10 Coyote/Wolf   Compensation Program since he is a hunter /trapper.

No other member declared a pecuniary interest, at this time.

4) Minutes:

Motion:  521-2012       Moved by Neil Warwick        Seconded by John Smuck

“That the minutes of the December 4th, 2012 Council Meeting, be adopted as circulated.”

Disposition                       Carried

5) Business from the Minutes

There was no other business from the minutes to be discussed.

6)  6.1   Accounts

Motion:  522-2012      Moved by Jason Breckenridge Seconded by Dave Baker

"That the Accounts dated December 18th, 2012 be approved for payment in the amount of   
$ 203,850.85.”

Disposition      Carried

6.2  Accounts Council Pay

Motion:  523-2012      Moved by Neil Warwick          Seconded by Dave Baker

"That the Council Pay Accounts dated December 18th, 2012 be approved for payment in the amount of  $5,607.07.”

Disposition      Carried

7)  United Way of Perth-Huron/Social Research & Planning Council                7:40 pm

Ron Cameron - UWPH Board Chair & SRPC Member presented the report.

Starting the Conversation:  A Report on Substance Abuse and Problem Gambling in Perth and Huron Counties.

Ryan Erb – Executive Director of United Way was unable to attend.

The Goals of the United Way, in conjunction with Morris-Turnberry are:

1.       Grant of $500.00

2.      Municipal employee participation

3.      Permission for a United Way campaign banner in Morris-Turnberry

4.      Approval for annual presentations to the Council

 

Motion:  524-2012        Moved by Neil Warwick       Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry give direction to the Clerk to

work with the United Way for goals and bring the grant request back to the Council at budget time.”

Disposition       Carried

Steve Fortier joined the meeting.

Ron Cameron left the meeting at 8:00 pm.

8) Building Report:                                                                                 8:00 pm

Steve Fortier presented October and November monthly report.

The Confidential Report was handed out at the meeting for the council’s information.

8.1 Building Report:

Motion:  525-2012      Moved by Jason Breckenridge             Seconded by Dave Baker“That the Council of the Municipality of Morris-Turnberry receive the Building Report for October
and November, 2012, as submitted December 18, 2012.”

Disposition      Carried

8.2 Wind Turbine Projects

1.       Report on  Planning Policy for Wind Turbine Projects

Motion:  526-2012      Moved by Jason Breckenridge Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry receive the report for the planning
for wind turbine projects, as submitted December 18, 2012.”

Disposition      Carried

A policy will be drafted and presented to the council at a later meeting.

2.  Submission by G. Howling

The Council received the information for the “Impairment of Wind Turbines to the Environment”, which was filed.

Steve Fortier left the meeting at 8:15 pm.

9) Business:

9.1 Appointments

1.  Community Appointments

Motion:  527-2012      Moved by John Smuck                        Seconded by Jamie Heffer

“That the Council of the Municipality of Morris-Turnberry will add a clause to the appointment
by-law that a representative can only be appointed for the length of the term of council;    and set
out a process to advertise for board members,  at election time.”

Disposition      Carried

2.  Draft Appointments

Motion:  528-2012      Moved by Jamie Heffer                       Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry approve the draft appointment list for
the period effective for the year 2013.”

Disposition      Carried

9.2 2013 County of Huron Accessibility Plan

Huron County Multi Year Accessibility Plan Report

 

Motion:  529-2012Moved by John Smuck                 Seconded by Dave Baker

“That the Council of the Municipality of Morris-Turnberry receive the report from Nancy Michie, Administrator Clerk Treasurer,     re: 2013 County of Huron Accessibility Plan ; and, that the Morris-Turnberry Council endorse the 2013 County of Huron Accessibility Plan Report ;  and the Huron County Multi Year Accessibility Plan;   and  inform the County of Huron,   in this regard.”

Disposition      Carried

9.3 MPAC – 2013 Assessment Increase

The Council reviewed the assessment numbers for 2013.

9.4  WSIB Premium Rate for 2013

Morris-Turnberry’s Industry Premium Rate is $2.24 plus a 13% Increase =

Individual Premium Rate of $2.53

9.5 Grant for North Huron Recreation

The Council discussed the 2012 Grant for the Wescast Complex and Blyth Arena in the amount of   $58,390.16.

Motion:  530-2012      Moved by Dave Baker                         Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry defer the 2012 grant to the Township of North Huron for recreation, in the amount of $58,390.16,   until financial information and figures of usage have been received.”

Disposition      Defeated

Motion:  531-2012      Moved by John Smuck                        Seconded by Jamie McCallum

“That the Council of the Municipality of Morris-Turnberry proceed to pay the 2012 grant the Township of North Huron for recreation, in the amount of $58,390.16.”

Disposition      Carried.

9.6 Clyde Line Reconstruction and Improvement Project

This project was not selected for funding by the Community Infrastructure Improvement Fund (CIIF).  This letter was presented for Council’s information.

9.7 Bluewater Recycling Issues

An email from Bluewater Recycling regarding curbside pickup issues was reviewed by the Council.

A flyer will be sent out to inform the residents of the location to set bins and Bluewater Recycling will be notified of concerns.

9.8 Video taping and audio recording at council meetings                                                                                
A recommendation from the annual report of the Ontario Ombudsman was reviewed by the Council.

Motion:  532-2012       Moved by Neil Warwick          Seconded by Dave Baker

“That the Council of the Municipality of Morris-Turnberry give direction to Nancy Michie to prepare an amendment for the Procedural By-law pertaining to audio video taping of  the Council meetings from the gallery.”

Disposition      Carried

9.9    M113 – Municipal Infrastructure Investment Initiative Capital Program –Expression of Interest

1.       Project for the Municipal Infrastructure Investment Initiative (MIII)

Motion:  533-2012       Moved by Jason Breckenridge Seconded by Dave Baker

That the Council of the Municipality of Morris-Turnberry  has selected  the ‘Bluevale Stormwater Drainage Project’  for submission to the Municipal Infrastructure Investment Initiative (MIII) Expression of Interest and affirm that this project has been identified as a high priority for infrastructure investment within the Municipality.

Disposition      Carried

2.      Expression of Interest

Motion:  534-2012      Moved by Jamie Heffer                       Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry declares that the information contained within the attached Expression of Interest is factually correct, and that the Municipality is committed to the development of a comprehensive asset management plan for Morris-Turnberry that includes all of the information and analysis described in the document Building Together: Guide for Municipal Asset Management Plans, by December 31, 2013.”

Disposition      Carried

Dave Baker declared a pecuniary interest and left the table for the Coyote/Wolf Compensation Program.

9.10    Coyote/Wolf Compensation Program

Motion:  535-2012      Moved by Jamie Heffer                       Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry appoint two (2) hunter trappers for the Coyote/Wolf Predation Compensation program,  namely Bob Pegg and Len Baird.”

Disposition      Carried

Dave Baker returned to the table.

10)  By-laws:

10.1 By-law to Confirm Reserves and Establish Reserve Funds

Motion:  536-2012      Moved by Neil Warwick          Seconded by Jamie McCallum

"That By-Law No. 78-2012 be adopted as given first, second, third and final readings being a by-law to confirm reserves and establish reserve funds, for the Municipality of Morris-Turnberry.”

Disposition      Carried

10.2     By-law to Adopt the Branch ‘B’ Hopper Municipal Drain Report 2012

Motion:  537-2012      Moved by John Smuck                        Seconded by Dave Baker

"That By-Law No. 70-2012 be adopted as given third and final readings being a by-law to
adopt the Branch ‘B’ Hopper Municipal Drain Report 2012.”

Disposition      Carried

11) Council Reports:

Jason Breckenridge:

He will attend a MVCA meeting on December 19th.

Jamie McCallum:

He attended a CHIP meeting on December 12th.

He attended a drain meeting for the new municipal drain.

Jamie Heffer:

He attended a Belmore Community Centre meeting on December 17th.

They need willing people on the board.

David Baker:

The BMG meeting was cancelled.

John Smuck:

He attended a Physician Recruitment meeting.  They looked at the budget.

Neil Warwick:

He attended the Water Protection Steering Committee.  It was a good presentation on Climate Change.  The intensity of the rain will affect the size of drains and insurance.  They also talked about Mandatory Septic.

Paul Gowing:

He attended the Inaugural at Huron County.

He is the County Rep on the Accessibility Committee and was elected the chair for the committee.

He attended a Water Protection meeting on December 7th.

He attended the Coultes Municipal drain meeting on December 13th.

The BR&E met and it was very positive.

He attended the Health & Safety meeting on December 6th.  It was a good meeting with the staff.

12)  Items for Information:

1.  Ministry of Attorney General – Commissioners and people who take affidavits

2.  MPAC – Update

3.  MVCA – Watershed Management Futures

4.  Mayor George Robertson of South Huron elected as new Warden

5.  Striking Committee – Minutes

6.  Municipal Drinking Water Licensing Program Bulletin

7.  AMO – Highlights of November Board Meeting

8.  OMAFRA – Student Lead Community Projects

9.  Medical Dental Centre update from Betty Graber Watson

10. Ministry of Ag & Food & Rural Affairs - Premiers Award for Agri-Food Innovation

13)  Minutes                                                                                                                                                          
1.  Joint Health & Safety Committee – March 21, 2012

2.  Joint Health & Safety Committee – December 6, 2012

3.  Drinking Water Source Protection

14) Other Business:

1.  Fire Service Proposal with North Huron

Motion:  538-2012      Moved by Jamie McCallum     Seconded by Jason Breckenridge

“That the Council of the Municipality of Morris-Turnberry is in agreement with of the position
of the North Huron Council to hold a joint meeting in January, 2013, to discuss fire proposals;
and that the council agree to the location of the meeting at the Belgrave Community Centre;  
and a 3rd party Chairperson for the meeting;   and to share the costs of the meeting.”

Disposition      Carried

2.  Huron County CAO appointed

A letter was presented for Council’s information.

3.  St.Columbian Wind Project

There was a minor revision to the proposal.

A report was presented for council’s information.

4.  There was no other business to present.

15)       Additions to the agenda for the next meeting:

1.  Neil Warwick suggested that Morris-Turnberry ask for the recreation numbers from
North Huron for a ‘Terms of Reference’ for recreation grants.

2.  Jamie McCallum requested that the item of the Drainage Commissioners being members of the Court of Revision, should be discussed.

3.  There was no other business to add to the agenda for the next or any following meeting.

Jackie Riggs and Cheryl Heath left the meeting at 9:40 pm.

16)  Closed Session:

1.  Confidential Report Concerning an identifiable Individual-  Annual Performance
Review for Employees 
  , Section 239 (2)   (b)  personal matters concerning an identifiable individual;

2.  Persons to sit on the North Huron Economic Development Committee - Section 239 (2) (b)  personal matters concerning an identifiable individual;

 

3.  Discussion of the representatives for the Brussels Morris & Grey Community Centre,   Section 239 (2)   (b)  personal matters concerning an identifiable individual;

 

4. Confidential Report Concerning an identifiable Individual-  Report on Land Division for Lot 26 Concession 10, Turnberry, Section 239 (2)   (b)  personal matters concerning an identifiable individual;

5. Confidential Report Concerning an Assessment Review Board decision -  privileged as a
matter of litigation
 Section 239 (2)   (e)  litigation , including matters before administrative tribunals

6. Acquisition of Property – Avon Maitland School Board , Section 239 (2) (c) a proposed or
pending acquisition or disposition of land by a municipality  or a local board;

1.1  Enter into Closed Session:                                                        9:45 pm

Motion:  539-2012      Moved by Jamie McCallum     Seconded by Neil Warwick

“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)  personal matters concerning an identifiable individual  and   c) a proposed or pending acquisition  or disposition of land by a municipality or a local board and e)  litigation , including matters before administrative tribunals;

Disposition      Carried

1.2   Adjourn the Closed Session:                                                   10:30 pm

Motion:  540-2012      Moved by Jason Breckenridge Seconded by Jamie McCallum

“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”

Disposition      Carried

1.3  Report to the Public from Closed Session.

The Council discussed matters concerning Identifiable Individuals, Annual Performance Review
for Employees; Public Representatives on the North Huron Economic Development Committee;
Report of Land Division for Lot 26 Concession 10, Turnberry;    Assessment Review Board
Decision; Letter from the Avon Maitland School Board concerning acquisition of property.

17)  By-law 81 - 2012    Confirming by-law

 

Motion:  541-2012      Moved by Jamie McCallum     Seconded by Jamie Heffer

"That By-law No. 81-2012 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting December 18, 2012."

Disposition      Carried

18) Adjournment:

Motion:  542-2012      Moved by Dave Baker                         Seconded by Jamie McCallum

"That the meeting be adjourned at 10:31 pm and this is deemed to be a 2 – 4 hour meeting."

Disposition      Carried

                                                                                                                                               

                                                                                                Mayor, Paul Gowing

 

                                                                                   

                                                                                                                                               

                                                                                                Clerk, Nancy Michie