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519-887-6137

Meeting Minutes

Tuesday December 4, 2012


Tuesday December 04, 2012

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY

COUNCIL CHAMBERS

41342 Morris Road

Tuesday, December 4, 2012         7:30 pm   

 

1) Call to order:    The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order, except Jason Breckenridge.

Council in Attendance:

Paul Gowing
David Baker
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick

Absent:  Jason Breckenridge

Staff in Attendance:

Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works

Others in Attendance:

Cheryl Heath                The Blyth/Brussels Citizen
Jackie Riggs                  The Wingham Advance Times
Bill Dietrich                   Dietrich Engineering Limited
Patrick O’Neil               Property owner on Nichol Drain
Bob Hallam                   Spectator
John Schwartzentruber Spectator
Arnold Wiegersma        Spectator

2) Agenda:

The following items were added to the agenda:

1.  MIII Asset Management Plan Funding

2.  Council Pay for December 2, 2012

3.  Dave Baker requested discussion of the Bluewater Garbage and Recycling Bins

Adoption of Agenda:

Motion:  486-2012      Moved by Jamie Heffer                      Seconded by John Smuck

“That the agenda for the meeting of December 4th, 2012 be adopted as amended.”

Disposition                       Carried

Patrick O’Neil and Bob Hallam joined the meeting.

 

3) Declaration of Pecuniary Interest:

Dave Baker declared a pecuniary interest for Item No. 7.2 Nichol Municipal Drain since he is a landowner.

No other member declared a pecuniary interest, at this time

John Schwartzentruber joined the meeting.

4) Minutes:

Motion:  487-2012      Moved by Neil Warwick          Seconded by Jamie McCallum

“That the minutes of the November 20th, 2012 Council Meeting, be adopted as circulated.”

Disposition                        Carried

5)  Business from the Minutes

There was no other business from the minutes to be discussed.

6)  Accounts

Motion:  488-2012      Moved by Neil Warwick          Seconded by John Smuck

"That the Accounts dated December 4th, 2012 be approved for payment in the amount of             
$749,218.83 less payment to North Huron in the amount of $58,390.16, until there is further
discussion, totaling  $690,828.67.”

Disposition      Carried

Bill Dietrich joined the meeting at 7:35 pm.

8)  Public Works- Road issues:                                         7:35 pm  

Gary Pipe – Director of Public Works

1.  Road Report

Motion:  489-2012      Moved by Dave Baker             Seconded by John Smuck

“That the December 4, 2012 Road Report be received, as presented.”

Disposition      Carried

Calcium Chloride Tender for 2013:

Motion:  490-2012      Moved by Jamie Heffer                       Seconded by Neil Warwick

“That the Council of the Municipality of Morris-Turnberry approve that the 2012 contract
with Da-Lee Dust Control for the supply and application of 35% Calcium Chloride solution, be
extended for the 2013 dust control requirements, in the amount of  $0.176 per litre;  and that the
Director of Public Works is authorized to sign the necessary documentation.  “

Disposition      Carried

7) Court of Revision:    ‘Understanding Court of Revision’

An information sheet was given to the Council for review, prior to the Court of Revision.

7.1 )     Branch ‘B’ of the Hopper Drain Municipal Drain Report – 2012    7:40 pm

Court of Revision Report by Bill Dietrich - Dietrich Engineering Limited

7.1.1  Members:

Motion:  491-2012      Moved by Dave Baker                         Seconded by Neil Warwick

“That the members of the Court of Revision for the Branch ‘B’ of the Hopper Municipal Drain 2012, be: Jamie McCallum, Jamie Heffer and John Smuck.”

Disposition     Carried

7.1.2   Close the Regular Session of Council:

Motion:  492-2012      Moved by Jamie McCallum     Seconded by John Smuck

“That the regular meeting of council be adjourned and enter into the Court of Revision for the Branch ‘B’ of the Hopper Municipal Drain, 2012.”

Disposition     Carried

Paul Gowing, Dave Baker and Neil Warwick pushed back from the table.

7.1.3   Chairperson:

Motion:  493-2012      Moved by John Smuck                       Seconded by Jamie McCallum

“That the Chairperson for the Court of Revision,  be Jamie Heffer.”

Disposition     Carried

7.1.4    Chairperson Jamie Heffer-      Open the Court.

Motion:  494-2012      Moved by John Smuck                        Seconded by Jamie McCallum

“That the Court of Revision for Branch ‘B’ of the Hopper Municipal Drain – 2012, be opened.”

Disposition     Carried

7.1. 5    Appeals:

1.   Review the written appeals:

No appeal have been received.

2.   Ask the floor if any verbal appeals

There were no verbal appeals.

3.   Engineer – Bill Dietrich has received no correspondence .

4.   Deliberation by the Court of Revision Members:

There were no objections from the members.  The site meeting went well.

5.  Decision of the Court:

Motion:  495-2012      Moved by John Smuck                        Seconded by Jamie McCallum“That the Municipality of Morris-Turnberry proceed with the assessment schedule for Branch ‘B’ of the Hopper Municipal Drain, as stated in the report.”

Disposition      Carried

6.  Adjournment:

Motion:  496-2012      Moved by Jamie McCallum     Seconded by John Smuck

"That the Court for the Branch ‘B’ of the Hopper Municipal Drain Report-2012, be adjourned
and reenter regular session of council at 7:50 pm.”

Disposition      Carried

7.2) Nichol Municipal Drain Report – 2012                                             7:50 pm

Court of Revision

Report by Bill Dietrich - Dietrich Engineering Limited

Dave Baker declared a pecuniary interest and left the table for the Nichol Municipal Drain.

7.2.1  Members:

Motion:  497-2012      Moved by Jamie Heffer                       Seconded by John Smuck

“That the members of the Court of Revision for theNichol Municipal Drain 2012,  be:John Smuck, Neil Warwick and Jamie McCallum.”

Disposition     Carried

7.2.2   Close the Regular Session of Council:

Motion:  498-2012      Moved by Jamie Heffer                       Seconded by Neil Warwick

“That the regular meeting of council be adjourned and enter into the Court of Revision for the Nichol Municipal Drain, 2012.”

Disposition     Carried

Paul Gowing and Jamie Heffer pushed back from the table.

7.2.3   Chairperson:

Motion:  499-2012      Moved by John Smuck                        Seconded by Jamie McCallum

“That the Chairperson for the Court of Revision, be Neil Warwick.”

Disposition     Carried

7.2.4    Chairperson Neil Warwick-      Open the Court.

Motion:  500-2012      Moved by Jamie McCallum     Seconded by John Smuck

“That the Court of Revision for Nichol Municipal Drain – 2012, be opened.”

Disposition     Carried

Arnold Wiegersma joined the meeting at 8:15 pm.

7.2.5    Appeals:

1.   Review the written appeals:

One appeal has been received, to date, from Pat O’Neil. Clerk Nancy Michie  read the appeal. Pat O’Neill owns the Spt of Lots 28 and 29 Concession 6, Morris.

2.   Ask the floor if any verbal appeals

There were no verbal appeals from the floor.

3.   Engineer –Bill Dietrich commented on the appeal in regards to the

Drainage Report and Drainage Act.

He explained how the assessment was calculated and clarified the assessment for the O’Neill property.

4.   Pat O’Neill comments:

Pat O’Neill and his consultant- Bob Hallam explained that Mr. O’Neill wants the culvert on his property removed, so that the drain will work better. He is prepared to remove the culvert to provide better outlet.

Chair Warwick explained that the Court cannot deal with ‘scope of the project’ issues,  only assessment issues.  It was explained that the report would have to be sent back to the engineer for a revision.

5.   Deliberation by the Court of Revision Members:

The 3 members of the Court of Revision Neil Warwick, John Smuck and Jamie McCallum left the room to deliberate at 8:18 pm.

The 3 members of the Court of Revision Neil Warwick, John Smuck and Jamie McCallum returned to the room at 8:22 pm.

6.  Decision of the Court:

Motion:  501-2012      Moved by John Smuck                        Seconded by Jamie McCallum

“That the Members of the Court of Revision for the  Nichol Municipal Drain, 2012,  deny the appeal submitted  by Patrick O’Neil.”

Disposition         Carried

7.  Adjournment:

Motion:  502-2012      Moved by John Smuck                        Seconded by Jamie McCallum

" That the Court for the Nichol Municipal Drain Report-2012, be adjourned and reenter regular session of council at 8:23 pm.”

Disposition  Carried

The Mayor called that the Regular Session of Council be reconvened at 8:23 pm.

Dave Baker returned to the table at 8:23 pm.

7.2.6 Tender:

Motion:  503-2012      Moved by Jamie McCallum     Seconded by Jamie Heffer

“That the tender results for the Nichol Municipal Drain 2012 be deferred.”

Disposition      Carried

7.3  Nichol Municipal Drain 2012  Report:

Motion:  504-2012      Moved by Neil Warwick          Seconded by Jamie Heffer

“That the Council of the Municipality of Morris-Turnberry referr the Nichol Municipal Drain 2012  report, back to the engineer for an amendment to remove the culvert from the Spt of Lot 28 Concession 6 .”

Disposition      Carried

Bill Dietrich, Patrick O’Neil and Bob Hallam  left the meeting at 8:40 pm.

8) Public Works- Road issues   Continued:                                                                                                       
Gary Pipe – Director of Public Works                                                          8:40 pm

2.  Municipal Infrastructure Investment Initiative Capital Program:

Motion:  505-2012      Moved by Dave Baker                         Seconded by Paul Gowing

“That  the Municipality of Morris-Turnberry appoint BM Ross to work with the Morris -Turnberry staff,   to prepare an ‘Expression of Interest’ for the Municipal Infrastructure Investment Initiative (MIII) Capital Program, for the Bluevale Stormwater Drainage
Proposal,  Alternative  1A, with a funding level of  66.67%.”

Disposition      Carried

2.1   MIII Asset Management Program Grant Allocations:

The Council was advised that the Municipality of Morris-Turnberry has been allocated  $21,468.04 for the preparation of an Asset Management Plan. A motion was passed on September 18,2012  to proceed with the Public Sector Digest/ City Wide ,  pending approval of the grant funding.

3.  Woolcock Pit :

Motion:  506-2012      Moved by Jamie Heffer                       Seconded by Neil Warwick

“That the ‘A’ Licence  under the Aggregate Resources Act, for the Woolcock Pit, located at Lot 5  Concession 11, Turnberry  be transferred to Donald and David Woolcock and that the $500.00 fee be paid to transfer the licence and the applicable annual licence fee of $ 0.115 per tonne of
aggregate removed in 2012,  be paid in the amount of $ 455.98 to ‘The Ontario Aggregate Resources Corporation.”

Disposition      Carried

4.  Other Business

The road mowing will be deferred to another meeting.

9)  Financial Report:

The Council reviewed copies of the Road, Landfill and General Reports.

The Council’s preference is to set up the $168,859 in Bridge Reserve for the work on the Jamestown Bridge, which was not commenced in 2012.

10)  Belgrave Drinking Water – 2012 MOE Inspection Drinking Water System Inspection Report

Motion:  507-2012      Moved by Neil Warwick          Seconded by Jamie Heffer

“That the Drinking Water System Inspection Report, for the 2012 MOE  Inspection,   be received and filed.”

Disposition      Carried

The council took a short break at 9:15 pm.

Gary Pipe left the meeting at 9:15 pm.

The Council reconvened at 9:22 pm.

11)  Business:

11.1   Town of Goderich - Planning Resources

A Letter was presented to the Council’s information.

11.2  Ontario Municipal Partnership Fund (OMPF)

2013 Transition-Year Stable Allocation Notice

A Report was presented for Council’s information.

The 2013 allocation is  $  1,474,800 which is 99.9% of the 2012 allocation, being $1400.00 less.

11.3     2012 Grants and Donations

A report was reviewed on the total grants issued for 2012.   The information was requested, in
reference to the suggestion of a donation to the Food Bank.

Mayor Gowing advised the council members that he would donate $100.00 to the Food bank and
challenged the other council members to do the same.

11.4     St. Columbian Wind Project

A Notice of Posting to the Environmental Registry was reviewed by council.  The location of the
M10 tower in the project, is to be moved 75 meters.

11.5       Huron Tourism Association

2013 Membership & Sponsorship

Morris-Turnberry is a member for 2012

Motion:  508-2012      Moved by Neil Warwick          Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry approve the 2013 membership   
for the Huron Tourism Association at $125.00.”

Disposition      Carried

11.6  Holiday Hours

Office and Landfill Hours

Motion:  509-2012      Moved by John Smuck                        Seconded by Dave Baker

“That the Council of the Municipality of Morris-Turnberry approve the proposed holiday  
hours for the Office and Landfill.”

Disposition      Carried

11.7     Request for a History Book Donation

Motion:  510-2012     Moved by Neil Warwick          Seconded by John Smuck

“That the Council of the Municipality of Morris-Turnberry approve the request of a history book
for the Wroxeter Community Hall, 25th Annual Christmas Party; the       proceeds go the maintenance of the hall.”

Disposition      Carried

11.8     Tax Adjustments and refunds for 2012:

 

Motion:  511-2012    Moved by Dave Baker                         Seconded by Neil Warwick

“That the Council of the Municipality of Morris-Turnberry approve the 2012 tax      adjustments and refunds for the Municipality of Morris-Turnberry.”

Disposition      Carried

11.9    Fire Service Options

The proposed presentation for the Fire Service Option report was presented to the Council by the Mayor.   
North Huron denied Mayor Gowing the opportunity to present the proposal to the North Huron Council.

Motion:  512-2012  Moved by John Smuck                        Seconded by Neil Warwick

“That the Council of the Municipality of Morris-Turnberry hereby authorize that the December 4, 2012,  Press Release ,  concerning Fire Service Options,  be circulated;   and authorize that the letter with attachments,   be forwarded to the Township of North Huron.”

Disposition      Carried                 Unanimous

11.10    Municipal Insurance for 2013:

A report on the 2013 proposal was presented to the Council.

Motion:  513-2012   Moved by Dave Baker                         Seconded by Neil Warwick

“That the Council of the Municipality of Morris-Turnberry approve the 2013 Municipal Insurance quote from BFL Canada  at the quote of $54,882.00 plus the net tax, which is a 1.82% increase.”

Disposition      Carried

12)  By-laws:

12.1  By-law to Confirm Reserves and Establish Reserve Funds

Consideration of this by-law was deferred for revision.

13)  Council Reports:

Jason Breckenridge:  Absent

Jamie McCallum:  No report.

Jamie Heffer:

He attended the Christmas party November 30th and thanked the staff for the preparation.

David Baker:

He attended the Brussels Christmas Parade.  It was a good night and the float was nice.

John Smuck:

He attended the Brussels Christmas Parade.

He will be attending the Health Professionals Recruitment budget meeting on December 18th.

Neil Warwick:

He attended Source Water on November 22nd.  He has a CD of MVCA plan and map.

Paul Gowing:

He attended the Source Water on November 22nd.

He attended the Medical Dental Board.  The Board has money and are looking at putting in a lift elevator for accessibility.

He attended a Human Resources meeting on November 27th.

The History Book s arrived on November 30th.

The Christmas Party was a good evening on November 30th.

He attended a Retirement party for Ralph Campbell- North Huron on November 30th.

He attended the Brussels Christmas Parade on December 1st. .

14)  Items for Information:

1.  Notice of Adoption – Township of North Huron

2.  Citizenship and Immigration Canada – Paul Yuzyk Award

3.  Pitch-in Ontario – Pitch-in week

4.  Ministry of Citizenship and Imigration – 2013 Volunteer Service Awards

5.  North Huron -  Wingham Plaza Redevelopment Plans

6.   Huron County Inaugural Session

15)       Minutes                                                                                                                                                          
1.  Wingham and Area Health Professionals Recruitment Committee

2.  Bluevale Community Hall Board Meeting

3.  Maitland Valley Conservation Authority

16) Other Business:

1.  Council Pay will be due on December 14th.

2.  Bluewater Bins – Dave Baker said they are not picking up on both sides of the road.Winter pickup issues were discussed.

3.  There was no other business to present.

17) Additions to the agenda for the next meeting:

1.   Jamie McCallum requested that  the item of  the Drainage Commissioners  being members of the Court of Revision, should be discussed.

2.  There was no other business to add to the agenda for the next or any following  meeting.

Cheryl Heath, Jackie Riggs, Arnold Wiegersma and John Schwartzentruber left the meeting.

18)  Extension of the Meeting:

Motion:  514-2012      Moved by John Smuck                        Seconded by Jamie Heffer

“That the meeting be extended past 10:30 pm.”

Disposition       Carried

19)  Closed Session:

1.  Confidential Report Concerning an identifiable Individuals-  Annual Performance
Review for Employees 
  , Section 239 (2)   (b)  personal matters concerning an identifiable individual;

2.  Persons to sit on the North Huron Economic Development Committee - Section 239 (2) (b)  personal matters concerning an identifiable individual;

3.  Discussion of the representatives for the Brussels Morris & Grey Community Centre,  
Section 239 (2)   (b)  personal matters concerning an identifiable individual;

4.  Confidential Report Concerning an identifiable Individuals-  Report from Canada
Revenue Agency on an Identifiable Individual 
  , Section 239 (2)   (b)  personal matters
concerning an identifiable individual;

5.  Employee Health Plan  for Employees – Confidential Report from the Consortium   ,
Section 239 (2)   (b)  personal matters concerning an identifiable individual;

1.1  Enter into Closed Session:                                            10:30 pm

Motion:  515-2012      Moved by Neil Warwick          Seconded by Jamie McCallum

“That the Council adjourn the Public Session of Council and enter into a Closed to the Public
Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)  personal matters
concerning an identifiable individual.”

Disposition      Carried

1.2   Adjourn the Closed Session:                                       10:40 pm

Motion:  516-2012      Moved by John Smuck                        Seconded by Jamie Heffer

“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”

Disposition      Carried

1.3     Report to the Public from Closed Session.

The Council discussed matters concerning Identifiable Individuals, Annual Performance Review for Employees, North Huron Economic Development Committee, representatives to the BMG Community Centre, Report from Canada Revenue Agency, Employee Health  Plan for Employees.

1.4  Action from the Closed Session:

Motion:  517-2012      Moved by Jamie McCallum     Seconded by Neil Warwick

“That the Council of the Municipality of Morris-Turnberry approve of the following action
from the Closed session discussion:  the CPI Grid be increased by 1%.”

Disposition      Carried

20) By-law 80 - 2012    Confirming by-law

Motion:  518-2012     Moved by Jamie McCallum    Seconded by Dave Baker

"That By-law No. 80-2012 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting December 4, 2012."

Disposition      Carried

21)  Adjournment:

Motion:  519-2012    Moved by Jamie Heffer                       Seconded by Neil Warwick

"That the meeting be adjourned at 10:42 pm. and this is deemed to be a 2 – 4 hour meeting."

Disposition      Carried

                                                                                                                                               

                                                                                                Mayor, Paul Gowing

 

                                                                                   

                                                                                                                                               

                                                                                                Clerk, Nancy Michie