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Meeting Minutes

Tuesday October 16, 2012


Tuesday October 16, 2012

                       

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"
MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday, October 16, 2012    7:30 pm
Minutes of the Meeting

                         
1)  Call to order:  The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order, except Dave Baker.

Council in Attendance:
Paul Gowing
Jason Breckenridge
Jamie Heffer                           
Jamie McCallum                     
John Smuck
Neil Warwick
Absent:  David Baker

Staff in Attendance:
Nancy Michie              Administrator Clerk Treasurer

Others in Attendance:
Keith Roulston            The Blyth/Brussels Citizen
Jackie Riggs                The Wingham Advance Times
Steve Hill                    Spectator in the Gallery
Brad Carther               Spectator in the Gallery

2) Agenda:
A listing from the Clerk was added to the agenda for consideration, as the items were of an urgent nature.

Adoption of Agenda:
Motion:  428-2012      Moved by Neil Warwick                     Seconded by Jason Breckenridge
“That the agenda for the meeting of   October 16th, 2012 be adopted as amended.”
Disposition      Carried

 

3) Declaration of Pecuniary Interest:
No member declared a pecuniary interest, at this time.

 

4) Minutes:
Motion:  429-2012      Moved by John Smuck                        Seconded by Jamie McCallum
“That the minutes of the September 29th and October 2nd, 2012 Council Meetings, be adopted as circulated.”
Disposition      Carried

 

5) Business from the Minutes
There was no other business from the minutes to be discussed.

 

6) Accounts
Motion:  430-2012      Moved by Neil Warwick          Seconded by John Smuck
"That the Accounts dated October 16th, 2012 be approved for payment in the amount of   $ 194,216.44.”
Disposition      Carried

7) Business:

7.1 Municipal Quote with BFL Canada

Motion:  431-2012      Moved by Jamie Heffer                       Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris-Turnberry  request a  renewal for the  Municipal Insurance with BFL Canada ;  and call for an  RFP for Municipal Insurance,  by June, 2013,   to be effective January, 2014.”
Disposition      Carried

7.2   County of Huron Composition By-law
The Letter submitted to the County of Huron, was reviewed by Council.

Motion:  432-2012      Moved by Neil Warwick          Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry,   do not support the  By-law No. 46-2012,    being a By-law to establish the Composition of Council for the
Corporation of the County of Huron.”
Disposition      Carried

Motion:  433-2012      Moved by Jason Breckenridge Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry is in favour of adhering to the Cuff Report, in regards to the Composition of the County Council.”
Disposition      Carried

7.3   2012 Semi-Annual Policing Costs
A Report was reviewed by Council.

7.4   Fire Issues

1.  North Huron Joint Fire Meeting Minutes – September 6, 2012. The North Huron Minutes were reviewed by Council.

2.  Township of North Huron - 2012 Fire Department Budget


The Budget report was reviewed by Council and discussion followed.
The council would like a report for the next meeting on a proposed % share of the North.
Huron Fire Budget, based on area population and usage.

3.  Letter to the Editor – Brock Vodden
The letter will be filed.

7.5  Draft By-law for the Dissolution of the ‘Ward Boundaries’

1.  Draft By-law: The council reviewed the draft by-law, with no comments.

 

2. Notice of the Public Meeting scheduled for November 1st 7:30 pm. Notice was reviewed by Council.

7.6   Council Composition

1.  Report of the 2011 Council Remuneration, within the County of Huron. A Report was reviewed by the Council, and the Council requested the report be revised, to be similar to the Table 2, from the October 2nd meeting, based on the 2011 remuneration of council.

2.   Draft By-law: The Council reviewed the draft by-law, with no comments.

7.7  Christmas Party  2012
Motion:  434-2012      Moved by Neil Warwick          Seconded by Jamie Heffer
“That the Clerk and Staff be authorized to proceed with the preparations for a Christmas Party on the following date: November 30, 2012.”
Disposition      Carried

8) Council Reports:

Jason Breckenridge:
He attended the BR&E meeting on October 4th.
He attended the Emergency Exercise on October 16th.
At the History Book meeting,   the Municipal share of costs is $111,000.00.  The Mayor is to contact
the publisher and confirm a delivery date.  The Index is left to do.
He will attend a MVCA meeting on October 17th.

Jamie McCallum:
He attended a drainage meeting for the Hopper Municipal Drain.
He attended a CHIP meeting on October 11th. They reviewed the stats for the speed sign.

Jamie Heffer:
He attended a Belmore Community Centre meeting.  They are looking at accessible doors and want
to replace the furnaces in the future.

David Baker:    Absent

John Smuck:
He attended a Huron County Home and Farm Safety meeting.  It was the first meeting since May. 
They are doing a blitz for slow moving vehicles on the road.

Neil Warwick:   No report

Paul Gowing:
He attended a Planning meeting for Rombouts Pit on October 4th.
He attended a BR&E committee meeting on October 4th.  50 businesses have been approached.
He attended a Nichol Municipal Drain meeting on October 10th.
He was involved with the Emergency Exercise on October 16th.  The Emergency Planning has 
greatly improved.

9) Items for Information:
1.  Summary of Schooley Mitchell Telecom Savings
2.  Bridge Dedication Ceremony - November 1st, Knight of Columbus Hall
3.  Banning the Sale of Cats and Dogs in Pet Stores
4.  Ministry of Citizenship and Immigration – Achievement Award for Voluntarism
5.  Ministry of Infrastructure/ Transportation – Federal Long Term Infrastructure Plan
6.  Request for Municipal Drainage Repairs – Spt Lot 13 Concession 6
7.  Request for Municipal Drainage Repairs – Spt Lot 22 Concession 5
8.  Belgrave Community Centre Board – Financial Statements 2011
9.  HTA Fall Dinner and AGM
10. CKNX Health Care Heroes Radiothon - Saturday October 20, 2012

10) Minutes
There were no minutes available for review.

11) Other Business:
1.     Dupont/Pioneer Open House on November 8, 2012.

2.     There was no other business to present

12)  Additions to the agenda for the next meeting:
1.  There was no other business to add to the agenda for the next or any following meeting.

13) Closed Session:

1.  Confidential Report on a Fire Option that may affect Employees, potential employees and Identifiable Individuals, under Section 239 ( 2);
(b)   personal matters about an identifiable individual, including municipal or local board  employees;    and
(c)   a proposed or pending acquisition or disposition of land by the municipality or local board.

2.   Drainage Payment for an Identifiable Individual,   under Section 239 (2) (b)   personal  matters about an identifiable individual, including municipal or local board employees

1.1  Enter into Closed Session:                                                                       8:40 pm
Motion:  435-2012      Moved by Jamie Heffer                       Seconded by Jason Breckenridge
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for two  matters pursuant to the Municipal Act, Section 239 (2)   (b)  personal matters concerning an identifiable individual,  including municipal or local board employees;    and  one matter pursuant to (c)   a proposed or pending acquisition or disposition of land by the municipality or local board
Disposition      Carried

Keith Roulston, Jackie Riggs, Steve Hill and Brad Carther left the meeting at 8:40 pm.

Break:   The Council took a short break at 8:40 pm.

1.2   Adjourn the Closed Session:                                          9:30pm

Motion:  436-2012      Moved by Jamie McCallum     Seconded by Jason Breckenridge
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3   Report to the Public from Closed Session.
The Council discussed matters concerning the Fire Report and a Municipal Drain that affects identifiable individuals.

1.4  Action from the Closed Session:

Motion:  437-2012      Moved by Jason Breckenridge Seconded by Neil Warwick
“That the Council of the Municipality of Morris-Turnberry approve of the following item from the Closed session discussion:
1.  That the drainage payment for Property Roll No.  4060 540 008 02300 and 4060 540 008 059 be approved for over a three year period.”
Disposition      Carried

14) By-law 68 - 2012    Confirming by-law

Motion:  438-2012      Moved by Jamie McCallum     Seconded by John Smuck
"That By-law No. 68-2012 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting October 16, 2012."
Disposition      Carried

15) Adjournment:
Motion:  439-2012      Moved by Jamie McCallum     Seconded by Jamie Heffer
"That the meeting be adjourned at 9:31 pm. and this is deemed to be a  2 – 4 hour meeting."
Disposition         Carried                                   

 

                                                                                                                                 
                                                                                                            Mayor, Paul Gowing
             
                                                                                                                                                                           
                                                                                                            Clerk, Nancy Michie