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Meeting Minutes

Tuesday September 4, 2012


Tuesday September 04, 2012

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"
MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday,  September 4, 2012 7:30 pm
Minutes of the Meeting

 

1) Call to order: The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order.

Council in Attendance:
Paul Gowing
Jason Breckenridge
David Baker
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick

Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works
Carol Leeming               Planner
Others in Attendance:


Keith Roulston              The Blyth/Brussels Citizen
Jackie Riggs                  The Wingham Advance Times

Carol Leeming and Mac Anderson arrived at the meeting at 7:30 pm.

2) Agenda:

Adoption of Agenda:
Motion:  354-2012           Moved by Jamie Heffer     Seconded by Jason Breckenridge
“That the agenda for the meeting of September 4th, 2012 be adopted as circulated.”
Disposition                       Carried

3) Declaration of Pecuniary Interest:
No member declared a pecuniary interest, at this time.

4) Minutes:
4.1   August 14, 2012 Minutes:
Motion:  355-2012       Moved by Jason Breckenridge           Seconded by Jamie McCallum
“That the minutes of the August 14th, 2012 Council Meeting, be adopted as circulated.”
Disposition                       Carried

4.2    Minutes of the July 24th meeting:
The original motion required an amendment following the engineer’s calculation of costs for the grant application.

Motion:  356-2012      Moved by John Smuck                        Seconded by Jamie Heffer
“That the Motion No. 322-2012 of the July 24th, 2012 Council Meeting Minutes, be adopted as amended.”
Disposition      Carried

5) Business from the Minutes
There was no other business from the minutes to be discussed.

6) Accounts
Motion:  357-2012    Moved by John Smuck                        Seconded by Neil Warwick
"That the Accounts dated September 4th, 2012 be approved for payment in the amount of  $ 313,024.67.”
Disposition      Carried

8) Business

8.1  Fire Meeting
The meeting will be 7:00 pm, September 6, 2012.  The location will be the North Huron Council Chambers.   The meeting will be an open meeting.

Jim Jutzi arrived at the meeting.

8.2  Source Protection Workshops
A Source Water Protection Workshop will be held on September 13th in Wingham and September 25th in Clinton. Paul Gowing, Gary Pipe, Steve Fortier and Nancy Michie are booked to attend on September 13th.

The Source Water Protection representatives are also offering to attend a Council meeting. The clerk will submit a report to see if there should be a presentation to the Council.

8.3  Municipal Performance Measurement Program
A report was reviewed for Council’s information.

Motion:  358-2012      Moved by Jason Breckenridge Seconded by Jamie McCallum
"That the Council of the Municipality of Morris-Turnberry receive the 2011 Performance Measurement Report.”
Disposition      Carried

7)  Planning:

7.1    Zoning Amendments:                                                                7:40 pm
Carol Leeming – Huron County Planner

Subject Lands:   Part of Lot 30 Concession 3, Morris Ward
Owner:   James and Lyn Jutzi
James Jutzi was in attendance.

1.  Call to order -                                by Mayor Paul Gowing
2.  Purpose of the Public Meeting –   Mayor Gowing

PURPOSE AND EFFECT

The purpose of the application is to change the zoning on the Pt of Lot 30,Concession 3, Morris Ward,
Municipality of Morris-Turnberry:

from ‘General Agriculture (AG1)’ to ‘Agricultural Commercial-Industrial-special (AG3-6) Zone’ to permit an agricultural-related trucking business/service establishment and accessory uses, buildings and structures, including buildings for office, maintenance and washing for the truck terminal subject to the provisions of the AG3 zone.  All other applicable provisions of the AG3 zone apply.

The subject property is designated Agriculture and Natural Environment in the Morris-Turnberry Official Plan and currently zoned General Agriculture (AG1) and Natural Environment (NE1) in the Morris Zoning By-law.  The property is located North of Brussels at 85811 Brussels Line/County Road # 12.  The area subject to the zone change is approximately 2 hectares (5 acres) in size and contains an existing residence, transfer barn and large shed.  The entire property is 50 hectares (124 acres).

3. County Planning Department –Carol Leeming recommended that the zoning by-law amendment application be approved pursuant to the planning report, dated August 28, 2012.

 

4. Comments Received – Nancy Michie advised that no other comments were received.

5. Applicants comments – Jim Jutzi stated that they are trying to make it more attractive.

6. Public comments – The public had no comments.

7. Council comments and questions – The Council asked about a farm entrance since they are not creating a lot.Ben Hogervorst and Brenda Hallman arrived at the meeting at 7:45 pm.

8. Explanation of the Process following the Public Meeting by Mayor Gowing


If the By-law is passed, the Clerk is required to send Notice of Passing of the By-law, to all persons and agencies notified of this Public Meeting.  There is a 20 day objection period from the time Notice of Passing of the by-law has been mailed by first class mail,wherein submissions/letters of objections or support in respect to the  passing of the By-law, will be received by the Clerk.

9. Adjournment:
Motion:  359-2012      Moved by Jason Breckenridge Seconded by Neil Warwick
“That the meeting be adjourned and re-enter regular session of council.”
Disposition      Carried

7.2 By-law:

1.Amendment:
Motion:  360-2012      Moved by Neil Warwick          Seconded by Dave Baker
“That the amendment to the circulated by-law for the James and Lyn Jutzi application, being the location of the property on Schedule 1,     is minor in nature,   pursuant to  Section 34 (17) 
of the Planning Act,  does not require recirculation.”
Disposition      Carried

2. By-law:
Motion:  361-2012      Moved by Neil Warwick          Seconded by Jamie Heffer
“That By-law No. 59  -2012  be passed as given first, second, third and final readings,  being a by-law to change the zoning from ‘General Agriculture (AG1)’ to ‘Agricultural Commercial- Industrial-special (AG3-6) Zone’ to permit an agricultural-related trucking business/service establishment and accessory uses, buildings and structures, including buildings for office, maintenance and washing for the truck terminal subject to the provisions of the AG3 zone,  for Part of Lot 30,Concession 3, Morris Ward, Municipality of Morris-Turnberry.”
Disposition   Carried

Jim Jutzi left the meeting at 7:55 pm.

7.3  Consent Application:                                                                   7:55 pm

Carol Leeming - Huron County Planner
Mac Anderson and Ben Hogervorst were in attendance.

The landowners are Malcolm and Donna Anderson.

Carol Leeming presented the planning report recommending approval pursuant to the planning report, dated August 28, 2012.

Motion:  362-2012         Moved by Jason Breckenridge             Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry recommend consent for  File # B45/2012 with the conditions as noted on the planning report, dated August 28, 2012.”
Disposition      Carried

Carol Leeming,Mac Anderson and Ben Hogervorst left the meeting at 8:10 pm.

8) Business Continued:
8.4  Photocopier Costs           and Contract Options

Motion:  363-2012     Moved by John Smuck                        Seconded by Neil Warwick
"That the Council of the Municipality of Morris-Turnberry will not enter into maintenance contract Option #1 with Microage Basics and will remain at Status Quo for the colour photocopier.”
Disposition      Carried

8.5  Laptop Increased Server Size
The server size for the council email accounts has been increased to 50-80 from 30-50 megabytes. The Instructions to set up a password were given to the Council.

8.6  Grant Requests
A Grant Financial Report was reviewed for Council’s information.
1.  Thunder Bay Disaster Relief Fund

Motion:  364-2012      Moved by Jason Breckenridge             Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry file the request for a donation to the Thunder Bay Disaster Relief Fund.”
Disposition      Carried

Huron County donated $5,000.00.

2.  Healthy Hearts Cardiac Rehabilitation Program

Motion:  365-2012      Moved by Dave Baker                         Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry file the request for a donation to the Healthy Hearts Cardiac Rehabilitation Program.”
Disposition      Carried

Gary Pipe arrived at the meeting at 8:30 pm.

3.  Wingham Regional Silver Stick Tournament

Motion:  366-2012      Moved by John Smuck                        Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry file the request for a donation to the Wingham Regional Silver Stick Tournament.”
Disposition      Carried

4.  Blyth Festival

Motion:  367-2012      Moved by Neil Warwick          Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris-Turnberry file the request for a donation to the Blyth Festival.”
Disposition      Carried

8.7 Advertising in the Fire Fighters Magazine

Motion:  368-2012      Moved by Jamie Heffer                       Seconded by Neil Warwick
“That the Council of the Municipality of Morris-Turnberry file the request for advertising     in the Fire Fighters Magazine.”
Disposition      Carried

8.8 Meeting with Huron East to review the Morris Landfill Operation


The current agreement states that an annual meeting shall be held to review the operation.


Mayor Gowing, Dave Baker and John Smuck will attend.


Possible dates available for themeeting are Sept 25th or Sept 26th at 4:30 pm or 5:00 pm.

Gary Pipe is pleased with the construction work, at the site.

8.9   Lower Town Lane Closures:


A report was reviewed for Council’s information.


Brenda Hallman was in attendance, in interest of one of the properties.

Discussion by Council:    The Council discussed that part of the land, where there is no interest from the adjoining landowner, should be set out in a part of the survey and maybe there should be a fee to cover carrying costs.  The council discussed selling the land to the first person who wants it. A preliminary survey will be required and changes can be made to the preliminary plan.

Motion:  369-2012      Moved by Jason Breckenridge Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry proceed with a preliminary survey for  the following, with respect to the lane closure proposal for Lower Town:
1.      To proceed with the lane closures for Section 1-19
2.      To proceed with the road closure and road opening proposals  for Sections 4, 18 and 19
3.      And proceed with the road closure of Water Street as directed by Council;
4.      And bring the draft survey back to Council for further review
4.   And have the lots with no positive response, surveyed as one part on the survey plan.”
Disposition      Carried

Brenda Hallman left the meeting at 9:00 pm.

8.10  Funding for Accessibility:

Motion:  370-2012      Moved by Jason Breckenridge             Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry authorize the Clerk to prepare an application for “Enabling change’ to provide computer enhancements such as interactive
speech capability, as ‘Browse Aloud’.”
Disposition      Carried

Break:
The Council took a short break at 9:00 pm.

The Council returned to the meeting at 9:05 pm.

9) Public Works:                                                                                     9:05 pm
9.1 Roads Financial Report
The report was available for Council’s Information.

9.2       County Waste Management Master Plan Report
A Report was available for Council’s Information.

9.3 Morris Landfill Site – Hydrogeological Assessment
AReport was available for Council’s Information.

9.4 Petition for Drainage Works
Npt Lots 41 - 42, Concession 1 – Morris Ward

Motion:  371-2012      Moved by Jason Breckenridge             Seconded by Dave Baker
“That the Drainage Petition, submitted for the Spt Lot 41 – 44 Concession 1, Morris Ward, be accepted for a new Municipal Drain, to provide for adequate drainage for the Npt of Lots
41 – 44  Concession 1, Morris Ward;  and Dietrich Engineering Services be appointed to prepare a drainage report under Section  4 of the Drainage Act; pending MVCA approval.”
Disposition      Carried

9.5  MVCA 2013 Roadside/Windbreak Planting Program

Motion:  372-2012      Moved by Jamie Heffer           Seconded by John Smuck
“That the Municipality of Morris-Turnberry order 200 trees from the Maitland Conservation Authority for the 2013 Roadside/Windbreak Planting Program.”
Disposition      Carried

Gary Pipe left the meeting at 9:20 pm.

10) By-laws:
1.  By-law for the 2012 tax collection and mailing of notices

Motion:  373-2012      Moved by Jason Breckenridge             Seconded by Neil Warwick
“That By-law No. 61  -2012  be passed as given first, second, third and final readings,  being a by-law to authorize the collection of the 2012 tax billing for the Municipality of Morris- Turnberry  and to provide for the Mailing of the Notices demanding payment of the 2012 property taxes.”
Disposition      Carried

11)  Council Reports:

Jason Breckenridge:
He attended a MVCA meeting in Goderich.  They took a tour along the shore to the erosion areas.
They had a discussion regarding the Source Protection Plan.  There are booklets available and on the website.
Jamie McCallum:  No report

Jamie Heffer:  No report

David Baker:   No report

John Smuck:   No report

Neil Warwick:  No report

Paul Gowing:


He went to County Council where the size of County Council was discussed.


He has been invited to the Fall Fair in Belgrave September 12th and the Howick Turnberry Fall Fair on October 5th.


A tender for the addition to the Brussels Library went out on August 23rd.


He attended the staff luncheon on August 31st.

Jason Breckenridge heard the chip advertisement on the radio.

12) Items for Information:
1.  Ontario Municipal Water Association – Education Day October 3rd
2.  Zoning By-law Amendment – North Huron
3.  91st Annual Belgrave, Blyth, Brussels School Fair – September 12th
4.  OGRA – Webinar
5.  Saugeen Conservation – Regulated Areas and Zoning
6.  MVCA – Building a Resilient Watershed
7.  OGRA – Open up MMS Regulations
8.  Request for Drainage Repairs – Npt Lot 22 Con 6
9.   Request for Drainage Repairs – Spt Lot 8 Npt Lot 8 Concession 8
10. AMO – Policing Update
11. Make Huron Home – web portal launch event Aug 29th
12. Fire Marshal’s Public Safety Council – new members
13. Minister of Community Safety and Correctional Services – Fire Protection Advisers
14. Citizen – Newspaper Article

13) Minutes    

                                                                                                                                                      
1.  Wingham & Area Health Professionals Recruitment Committee
2.  Maitland Valley Conservation Authority – SPS Minutes

14)      Other Business:
1.     There was no other business to present.

15) Additions to the agenda for the next meeting:
1.      Automated Collection – the Council would like a report of the number of   properties.  The Council has concerns that BRA is not doing both sides of the road.

2.      Discuss Council size and the Wards for the next election.

3.     There was no other business to add to the agenda for the next or any following meeting.

Keith Roulston and Jackie Riggs left the meeting at 9:40 pm.

16) Closed Session:

1.      Employee issue,  under s. 239 (2) (b) personal matters about  an identifiable individual
2.      Complaint received, under s. 239 (2) (b) personal matters about  an identifiable individual
3.       Comments of Confidential nature,  under s. 239 (2) (b) personal matters about an identifiable individual

1.1  Enter into Closed Session:                                            9:40 pm
Motion:  374-2012      Moved by Jason Breckenridge Seconded by John Smuck
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)  personal matters
concerning an identifiable individual-  Employee issue,  Complaint concerning an identifiable individual   and Comments of Confidential nature concerning an identifiable individual. ”
Disposition      Carried

1.2  Adjourn the Closed Session:                                       10:15 pm
Motion:  375-2012      Moved by Jason Breckenridge             Seconded by Jamie McCallum
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3 Report to the Public from Closed Session.
The Council discussed three matters concerning identifiable individuals, an employee issue, a complaint, and Comments of Confidential nature.

17)       By-law 60 - 2012    Confirming by-law

Motion:  376-2012       Moved by Jamie Heffer          Seconded by Neil Warwick
"That By-law No. 60-2012 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting September 4, 2012."
Disposition      Carried

18) Adjournment:

Motion:  377-2012    Moved by Jason Breckenridge Seconded by Jamie McCallum
"That the meeting be adjourned at 10:17  pm. and this is deemed to be a 2 – 4 hour meeting."
Disposition      Carried

                                                                                                                                                                Mayor, Paul Gowing
                                                                                                                                                             Clerk, Nancy Michie