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Meeting Minutes

Tuesday August 14, 2012


Tuesday August 14, 2012

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday, August 14,  2012   7:30 pm
Minutes of the Meeting

1) Call to order:     The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order, except Dave Baker.

Council in Attendance:
Paul Gowing
Jason Breckenridge
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick
Absent:  David Baker


Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works
Steve Fortier                  Chief Building Official
James Marshall              Community Fire Safety Officer


Others in Attendance:
Keith Roulston              The Blyth/Brussels Citizen
Jackie Riggs                  The Wingham Advance Times
Ratepayers:                
Mark Borrmann,

2) Agenda:

Adoption of Agenda:
Motion:  330-2012       Moved by Jason Breckenridge           Seconded by Neil Warwick
“That the agenda for the meeting of   August 14th, 2012 be adopted as circulated.”
Disposition                       Carried

3) Declaration of Pecuniary Interest:
Jason Breckenridgedeclared a pecuniary interest for Item No. 6 Accounts for the Breckenridge Drain and    Item No. 14.1 Breckenridge Drain By-law, since he is related to the landowner. No other member declared a pecuniary interest, at this time.

4) Minutes:
Motion:  331-2012       Moved by Jamie Heffer                     Seconded by John Smuck
“That the minutes of the July 24th, 2012 Council Meeting, be adopted as circulated.”
Disposition                       Carried

5) Business from the Minutes
There was no other business from the minutes to be discussed.

6) Accounts
Motion:  332-2012      Moved by Jason Breckenridge             Seconded by Neil Warwick
"That the Accounts dated August 14th, 2012 be approved for payment in the amount of  $ 680,782.73 less A G Hayter Contracting Limited – Breckenridge Drain in the amount of 67,823.92.”
Disposition      Carried

Jason Breckenridge declared a pecuniary interest and pushed back from the table.

Motion:  333-2012      Moved by John Smuck                        Seconded by Jamie McCallum
“That the account of A G Hayter Contracting Limited – Breckenridge Drain in the amount of 67,823.92 be approved for payment.”
Disposition      Carried

Jason Breckenridgereturned to the table.

13) Business:

13.1  CIBC Credit Agreement

Motion:  334-2012      Moved by Jason Breckenridge             Seconded by John Smuck
" That the Council of the Municipality of Morris-Turnberry approve the Credit Agreement with the Canadian Imperial Bank of Commerce, for the period of July 31, 2012 to
July 31, 2013 for the Municipality of Morris-Turnberry.”
Disposition      Carried

13.2  2012 Final Tax Newsletters

Motion:  335-2012      Moved by Jason Breckenridge             Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry approve the two Newsletters, for circulation with the 2012 tax billings.”
Disposition      Carried

Bill Vodden arrived at the meeting at 7:40 pm.

13.3  Ausable Bayfield and Maitland Valley Source Protection
August Newsletter was received.
Workshops will be held on September 13th and September 25th, 2012. Gary Pipe, Steve Fortier, Nancy Michie and Paul Gowing will attend.

13.4  Report of Savings for Office Expenses

Motion:  336-2012      Moved by Neil Warwick          Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry receives the Savings for Office expenses report, dated August 7, 2012.”
Disposition      Carried

Doug Barrill arrived at the meeting at 7:45 pm.

7) 2011 Financial Statement:                                                                 7:45 pm

Bill Vodden of Vodden Bender and Seebach presented the financial report.

Motion:  337-2012      Moved by Neil Warwick          Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry receive the 2011 Financial Report, as submitted by Bill Vodden of Vodden Bender and Seebach.”
Disposition      Carried

Patrick Munn and Margaret Roetcisoenderarrived at the meeting at 7:50 pm.

The date on Schedule 4 will be amended and Bill Vodden will email the revised report.

Bill Vodden left the meeting.

Steve Fortier arrived at the meeting at 8:00 pm.

8) Business Retention Plan                                                                     8:00 pm

Doug Barrill – Business Development Coordinator presented a video to the
council to explain the Business Retention Plan process.

Motion:  338-2012      Moved by Jason Breckenridge             Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry proceed with the Business Retention Plan and develop a Committee of Council.”
Disposition      Carried

Shawn Edwards arrived at the meeting at 8:20 pm.

Doug Barrill left the meeting at 8:30 pm.

 

9) Building Report:                                                                                 8:30 pm
Steve Fortier presented the July monthly report.

The Confidential Report was handed out at the meeting for the council’s information.

9.1  Building Report:
Motion:  339-2012      Moved by Jason Breckenridge             Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry receive the Building Report for July, 2012, as submitted August 14, 2012.”
Disposition      Carried

9.2  Report  regarding Confidential Building Report


A Legal opinion on the emailing of the Confidential Report was reviewed.


The Council’s computers should be setup as password protected.

9.3  Demolition Agreement
By-law No. 55-2012

Motion:  340-2012      Moved by Jamie Heffer                       Seconded by Neil Warwick
"That By-Law No.55-2012 be adopted as given first, second, third and final readings being a by-law to authorize an agreement for the Demolition of the Residence located at the North Part of Lots 26 and 27 Concession 2 ,   Morris Ward in the Municipality of Morris-Turnberry, County of Huron.”
Disposition      Carried

10) Deputation:                                                                                         8:40 pm
Shawn Edwards – Howick Fire Chief, introduced himself to the Council.
James Marshall – Community Fire Safety Officer was in attendance.

  • He understands that Morris-Turnberry is exploring options. Howick is happy with the fire agreement. 
  • Howick will be making a change with emergency dispatch and possibly polygon changes.
  • Shawn Edwards has a background of 9 years in Ayton as a Fire Captain. He went to Fire College and will teach at the Blyth Training Centre. He has worked at a dispatch centre.
  • Howick encourages education.
  • Some identified areas are more training in agriculture emergencies and a new water supply.
  • Howick wants to improve the medical response, with the Huron County EMS. OFM will assist to improve this service.
  • Howick is reviewing the polygons. This will be done soon, as it has to be done by December 31, 2012, due to a change in dispatch.
  • James Marshall said he is looking forward to working with Shawn Edwards.
  • Shawn Edwards said he has part time hours, 30 hours a week, and will be adding a health and safety coordinator to his job description.
  • The medical 1st response is a tiered agreement with EMS. Now it doesn’t meet the standards for Morris-Turnberry. They don’t have the equipment or training. Tiered response is based on a 15 minute response. Estimated calls will increase by 10 a year, with tiered response.

 

Shawn Edwards and James Marshall left the meeting.

11) Lower Town Lanes                                                                            8:45 pm
Report on Lane Closures in Lower Town
The report for lane closures was reviewed.

  • Mark Borrmann’s lane has a well shared with four lots, therefore the water pipes are on the lane. 
  • He has agreements with O’Handley. It will require an easement and private agreements through a lawyer.
  • Patrick Munn and Margaret Roetcisoender have a well on their property.
  • They are planning to erect a fence.

Motion:  341-2012      Moved by Jason Breckenridge             Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry defer the lane closure to the next meeting.”
Disposition      Carried

Mark Borrmann, Margaret Roetcisoender and Patrick Munn left the meeting at 9:35 pm.

12)Water Issues                                                                                       9:35 pm
Gary Pipe- Director of Public Works was in attendance.

12.1  Contract Obligations Belgrave Water Supply System

Motion:  342-2012      Moved by Neil Warwick          Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry receive the report of July 12, 2012 and concur with the recommendation of John Graham, dated August 3, 2012 and leave the
Belgrave Water System operation schedule as is current for attendance on the five week days.”
Disposition      Carried

Steve Fortier left the meeting at 9:45 pm.

12.2  Renewal Permit to Take Water
Belgrave Water Supply System
The report was reviewed for Council’s information.

12.3  Report on the Water Testing at the Bluevale Hall


The report was reviewed for Council’s information.


Gary Pipe explained the report.  Three clear samples are required prior to the health unit releasing the “Boil Water Notice”.

12.4  Drinking Water Liability Insurance
The report was reviewed for Council’s information.

Gary Pipe left the meeting at 10:00 pm.

13) Business Continued:

13.5  Letter to North Huron for Discussion of Fire ServicesNorth Huron Council has agreed to hold a joint meeting with the OFM The date will be Sept 6th.

The Council feels that Central Huron should be at the meeting and asked to participate.
It was suggested to contact North Huron, Central Huron and ACW and suggest a joint meeting.

Motion:  343-2012      Moved by Jamie Heffer                       Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry concurs with the OFM  proposal for a joint meeting with North Huron.”
Disposition      Carried

13.6  Proposed Economic Development Committee
Motion:  344-2012      Moved by Jason Breckenridge             Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry wish to join in the North Huron Economic Development Committee.”
Disposition      Carried

The Clerk will obtain information on the members requested.

13.7  Discussion regarding the size of the Agenda

  • The July 24th agenda was abnormally large and Kim Johnston has checked with Hurontel about the email sizes. The council need to bring the emails into the Microsoft Outlook, as soon as possible, and then the software will automatically delete from the server in 6 days. 
  • The council would like the email boxes enlarged.

13.8  By-law for Composition of County Council:

Motion:  345-2012      Moved by Neil Warwick          Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry,  hereby request that the County of Huron  By-law No. 46-2012 and Public Meeting Notice,  to establish the Composition of the Council of the Corporation of the County of Huron ,  be tabled for an explanation as to why the recommendations in the Cuff Report were not implemented with regards to Council composition.”
Disposition      Carried

Extension of the Meeting:
Motion:  346-2012      Moved by John Smuck                        Seconded by Jamie Heffer
“That the meeting be extended past 10:30 pm.”
Disposition       Carried

Jason Breckenridgedeclared a pecuniary interest and pushed back from the table.

14) By-Laws:
14.1 Breckenridge Municipal Drain

Motion:  347-2012      Moved by Neil Warwick          Seconded by Jamie McCallum
"That By-Law No. 54-2012 be adopted as given first, second, third and final readings being a by-law to amend By-Law No. 65-2011  to provide for a lesser amount for the Breckenridge  Municipal Drain - 2011, for the Municipality of Morris-Turnberry.”
Disposition      Carried

Jason Breckenridgereturned to the table.

14.2 By-law to authorize the extension of the sewer connection on Arthur Street
Motion:  348-2012      Moved by Jason Breckenridge                        Seconded by Jamie Heffer
"That By-Law No.56-2012 be adopted as given first, second, third and final readings being a by-law to authorize the extension of the sewer connection on Arthur Street; and to amend the cross border agreement No. 74-2011, in the Municipality of Morris-Turnberry.”
Disposition      Carried

14.3 By-law to adopt Development Agreement

Motion:  349-2012      Moved by John Smuck                        Seconded by Jamie McCallum
" That By-Law No.57-2012 be adopted as given first, second, third and final readings being a by-law to adopt a Development Agreement with “Green’s Meat Market and Abattoir Ltd.”,
in the Municipality of Morris-Turnberry.”
Disposition      Carried

15)  Council Reports:

Jason Breckenridge:  No report

Jamie McCallum:
He attended a CHIP meeting last week.  They have speed pamphlets available and will soon have  data on speeding.

Jamie Heffer:
Ratepayers have contacted him regarding the Wheelie Bins and some are not happy.  They are concerned about the future of them.

David Baker:   Absent

John Smuck:  No report

Neil Warwick: No report

Paul Gowing:
He attended the contest for the Ambassador of the Brussels Fair.   There were 3 contestants. At County Council the mandatory septic inspection was passed with 3 objections.  The cost is approximately $31.00 a year.

16) Items for Information:
1.  Huron Perth Buy Local Buy Fresh Pamphlet
2.  Bruce Power Sponsorship Newsletter
3.  Photo of Turnberry Park Sign
4.  In the Trenches Drainage Newsletter
5.  MOE – Great Lakes Protection Act meeting location
6.  Ontario Provincial Police – Policing costs
7.  Monte McNaughton, MPP – Bill 76 Amend the Ontario Lottery and Gaming Act 1999
8.  Nuclear Waste Management Organization –Central Huron requesting initial screening
9.  North Huron – ESTC Coordinator hired
10. Automated Collection Report
11. Thank you – Jamie and Lori Heffer
12. Ministry of Municipal Affairs – Keynote speaker Nov 16th, London - Jim Bottomley
13. Huron Arts & Heritage Network – Thank you
14. MPAC – Concurrent Session to be held at AMO Conference
15. Ontario’s West Coast – Annual Tourism Report

17) Minutes                                                                                                                                                          
1.  Drinking Water Source Protection

18) Other Business:

1.  Nancy Michie will be off for vacation August 20-27/12

2.  Letter regarding Premier’s Award August 27/12 in Guelph, was presented.

3.  There was no other business to present.

19) Additions to the agenda for the next meeting:
1.  There was no other business to add to the agenda for the next or any following meeting.

20) Closed Session:
1.      Confidential Report concerning an identifiable Individual – Report from legal counsel on invoicing for the OMB hearing costs.
2.      Noise Complaint

1.1  Enter into Closed Session:                                                        10:40 pm
Motion:  350-2012      Moved by Jamie Heffer                       Seconded by Jamie McCallum
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)   confidential matter concerning an identifiable individual;   ”
Disposition      Carried

Keith Roulston and Jackie Riggs left the meeting.

1.2 Adjourn the Closed Session:                                                   10:55 pm
Motion:  351-2012      Moved by Jamie McCallum     Seconded by Jason Breckenridge
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3 Report to the Public from Closed Session.
Council discussed issues concerning an Identifiable Individual and a Noise Complaint.

21) By-law 58 - 2012    Confirming by-law

Motion:  352-2012       Moved by Jamie Heffer          Seconded by Jamie McCallum
"That By-law No. 58-2012 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting August 14, 2012."
Disposition      Carried

22) Adjournment:

Motion:  353-2012      Moved by Neil Warwick          Seconded by Jamie Heffer
"That the meeting be adjourned at 10:56 pm. and this is deemed to be a  2 – 4 hour meeting."
Disposition      Carried

 

                                                                                                                                                                Mayor, Paul Gowing
                       
                                                                                                                            Clerk, Nancy Michie