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Meeting Minutes

Tuesday June 19, 2012


Tuesday June 19, 2012

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"
MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday, June 19,  2012  7:30 pm
Minutes of the Meeting

1) Call to order:  The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order.

Council in Attendance:
Paul Gowing 
Jason Breckenridge
David Baker
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick


Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works


Others in Attendance:
Keith Roulston              The Blyth/Brussels Citizen
Pauline Kerr                  The Wingham Advance Times


2) Agenda:
Gary Pipe requested to discuss a pre-construction meeting for Clyde Line. A listing from the Clerk was added to the agenda for consideration, as the items were of an urgent nature.

Adoption of Agenda:
Motion:  265-2012      Moved by Neil Warwick                     Seconded by John Smuck
“That the agenda for the meeting of   June 19th, 2012 be adopted as amended.”
Disposition                       Carried

3) Declaration of Pecuniary Interest:
No member declared a pecuniary interest, at this time.

4) Minutes:

Motion:  266-2012       Moved by Jason Breckenridge           Seconded by Jamie Heffer
“That the minutes of the June 5th, 2012 Council Meeting, be adopted as amended, and the Clerk add “A reply was emailed” on Page 6 Item 10.1 Automated Collection Service.”
Disposition                       Carried

5) Business from the Minutes
There was no other business from the minutes to be discussed.

6) Accounts
Motion:  267-2012      Moved by John Smuck                        Seconded by Jason Breckenridge
"That the Accounts dated June 19th, 2012 be approved for payment in the amount of $ 1,019,498.35.”
Disposition      Carried

9) Business:

9.1 Resolutions

Motion:  268-2012      Moved by Neil Warwick          Seconded by Jamie McCallum
“That the following resolution be supported and endorsed: Town of Minto – Source Water Protection Program.”
Disposition      Carried

9.2 Drainage Agreements:
1.  Drainage Agreement for Patricia and Elizabeth Jamieson Consent

Motion:  269-2012      Moved by Jamie Heffer                       Seconded by Jason Breckenridge
"That the Drainage Agreement for the Messer Municipal Drain, to comply with the conditions for Consent File B16/12,   be approved.”
Disposition      Carried

2.   Drainage Agreement for Rastorfer Farms Inc. Consent

Motion:  270-2012      Moved by John Smuck                        Seconded by Dave Baker
"That the Drainage Agreement for the Henderson Municipal Drain, to comply with the  conditions for Consent File B 7/11, be approved .”
Disposition      Carried

Gary Pipe arrived at the meeting at 7:40 pm.

9.3 Grade 8 Graduation Awards

Motion:  271-2012      Moved by Jason Breckenridge Seconded by   No Seconder
“That the Council of the Municipality of Morris-Turnberry approve 1grant for Grade 6 Graduation from Maitland River Elementary School.”
Disposition      Failed to receive a Seconder

Motion:  272-2012      Moved by John Smuck                        Seconded by Dave Baker
“That the Council of the Municipality of Morris-Turnberry approve 2 grants for Grade 8 Graduation from F E Madill Elementary School, for students from the Municipality of  Morris-Turnberry; 1) Good Citizenship 2) Most Improved,  in the amount of $100.00 each.”
Disposition      Carried

9.4  Draft Source Protection Plans
1.  Ausable Bayfield Maitland Valley Drinking Water Source Protection:

Motion:  273-2012      Moved by Dave Baker                         Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry has no further comments on the draft Source Protection Plan for the Ausable Bayfield Maitland Valley Source Protection Area.”
Disposition      Carried

2.  Saugeen Valley, Grey Sauble and  Northern Bruce Pennisula Drinking Water Source Protection:

Motion:  274-2012      Moved by Dave Baker                         Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry has no comments on the draft Source Protection Plan for the Saugeen Valley, Grey Sauble and  Northern Bruce Pennisula Drinking Water Source Protection Area.”
Disposition      Carried

9.5 Rails to Trails Report

  • Mayor Paul Gowing explained the report, of a proposal for a trail on the railway bed from Walton to Blyth, in Morris-Turnberry.
  • The Municipalities will have to assume liability. The land would be leased from the Province.
  • The trail could be used for hiking and cycling. The trail would match up with the trail at Millbank.
  • The corridor was originally kept for water from the lake, if required.
  • Some Councillors are not in favour of the proposal. Mayor Gowing will report back to the Council.

9.6  Brussels 140th Homecoming
July 27–29, 2012

Motion:  275-2012      Moved by Dave Baker                         Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry approve the parade report and all time by the Council and Staff be volunteered and the ‘History Book Theme’ be added to the float.”
Disposition      Carried

7) Deputation:
1.  Mike Bernard and Rachel Bernard                                              8:05 pm

  • Discussion in regards to an Entrance Permit – Gary Pipe was in attendance.
  • Mike and Rachel Bernard were in attendance as they wish to apply for an entrance for the farm lot , at the North part of Lot 19 Concession 7, Morris.
  • Two hundred (200) meters of clear space is required, for an entrance permit, in accordance with the policy.
  • They do not have 200 meters the one way.
  • A reduction in speed to a 50 km zone, was discussed.
  • Gary Pipe said hidden driveway signs are used in some situations.
  • The Council asked if there is an existing lane as a farm entrance.
  • Roma Nicholson had a question.
  • Roma Nicholson was not allowed to speak as she was not signed up as a deputation.
  • The council asked if this can be done with a shorter distance and with a sign or less meter access.
  • This will be used as the farm and residence entrance.
  • The Council felt this should be deferred until the next meeting and see the situation. There is a hidden driveway sign for the top of the hill.
  • The Council wondered if the road could be built up.
  • Gary Pipe will review the matter and site and report to the next meeting.
  • Rachel Bernard asked about the MVCA entrance across the road.
  • Paul Gowing said the site will be looked at.

Mike Bernard, Rachel Bernard, Carmen and Mary Bernard left the meeting at 8:30 pm.

8) Entrance Policy:
Gary Pipe- Director of Public Works

8.1Revision to the policy:

Motion:  276-2012      Moved by Jason Breckenridge             Seconded by John Smuck
"That By-Law No.44-2012 be adopted as given first, second, third and final readings being a by-law to adopt the Policy for Regulation for construction or alteration for any Entrances unto a Municipal Road, for the Municipality of Morris-Turnberry and add  ‘ to specifications’ to Number 5.”
Disposition      Carried

8.2 Other Business:     Pre-construction meeting for Clyde Line
Gary Pipe has requested a pre-construction meeting with the landowners on Clyde Line on June 26, 2012 at 7pm. Paul Gowing will also attend the meeting, as the Council representative.

Gary Pipe left the meeting at 8:40 pm.

9)  Business  cont’d:

9.7 Fire  Issues
1.     Date of the meeting:    Wednesday, June 27, 2012 at 7 pm at the North Huron Council Chambers.  The details  will be discussed in the Closed Session under “Negotiations of Contract” as it is a legal matter.

2.    Letter from Central Huron in regards to fire issues. A letter was received from Central Huron, requesting to be part of the  meeting for fire discussions.

Roma and Nelson Nicholson left the meeting at 8:55 pm.

Motion:  277-2012      Moved by Jason Breckenridge             Seconded by John Smuck

“That the Council of Morris-Turnberry  is hereby  in concurrence with the letter from Central Huron, dated June 11, 2012, in regards to fire agreement discussions;
and that the June 27th , 2012 meeting has been called by the Township of North Huron; and that the Council of Morris-Turnberry will be mindful of  the contents of your  letter and if Morris-Turnberry initiates any of the meetings, Central Huron and ACW  will be advised of the meeting.”
Disposition      Carried

9.8  Defibrillator Training and CPR Training
The Heart and Stroke Association  has approved the installation of a Defibrillator in Morris-Turnberry.    
There will be training for staff on July 4, 2012.  It will be initially  placed at the Municipal Office.

9.9 NWMO Briefing and Site Tour
The Bus will pick up the council and senior staff at 7 am Friday, June 22, 2012 at the Municipal Office, for the NWMO briefing and site tour.
NWMO  will cover all of the costs.

9.10  Automated Collection Program:

Motion:  278-2012      Moved by Jason Breckenridge Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry approve the following policy,  with respect to collection:    Urban properties-   the Waste and Recycling collection will be
mandatory;  and the  Rural properties  - the Waste collection will be optional  and  the recycling collection will be encouraged by offering to supply bins to each property.”
Disposition            Carried

Tenants must pay for the bin before they get a bin.

10) By-Laws:

10.1 By-law to authorize the Execution of a Tax Arrears Extension

Motion:  279-2012      Moved by John Smuck                        Seconded by Jamie Heffer
"That By-Law No.41-2012 be adopted as given first, second, third and final readings being a by-law to authorize the Execution of a Tax Arrears Extension Agreement Pursuant to
Section 378 of the Municipal Act, 2001, for the Municipality of Morris-Turnberry.”
Disposition      Carried

10.2  By-law to adopt a Site Plan Agreement

Motion: 280-2012       Moved by Jason Breckenridge Seconded by Jamie McCallum
"That By-Law No.42-2012 be deferred to the next meeting.”
Disposition      Carried

10.3   By-law to appoint a Fire Chief
Motion:  281-2012      Moved by Jamie McCallum    Seconded by Jason Breckenridge
"That By-Law No.45-2012 be adopted as given first, second, third and final readings being a by-law to appoint a Fire Chief from the Township of Howick, for the
Municipality of Morris-Turnberry.”
Disposition      Carried

11)  Council Reports:

Jason Breckenridge:
He attended a Bluevale Hall Board meeting.  He has stepped down from the executive.

Jamie McCallum:
He attended an Avon Maitland Meeting on Friday.
Huron East has purchased the Brussels Public School.

Jamie Heffer:
He attended the June 9th Turnberry School Closing.  He spoke on behalf of the Municipality.
500 to 600 people were there.
On June 18th he attended a Belmore Community Centre meeting.  Maintenance costs are on-going.

David Baker:
He attended a Brussels Morris and Grey Community Centre meeting on June 13th.  
The centre  is being painted.  There are issues with the committee.

John Smuck:  No report

Neil Warwick:  No report

Paul Gowing:

  • He is looking forward to the fire discussions. Joining with the other municipalities and getting together is a far better way.
  • The Brussels School Closure was on June 16th. There was a great crowd.
  • He will look at Rails to Trails and see what hurdles there are.
  • On June 8th he met with 2 people from the Fire Marshall Office, he had a good discussion. 
  • There is no additional liability to have our own fire department.

12) Items for Information:
1.  News article – Joint and several liability
2.  County of Huron – Appreciation and Recognition Day for Emergency Workers Sept 9th
3.  Ministry of Consumer Services – Cemeteries Registrar’s Bulletin
4.  Ombudsman -   Watchdog.

13) Minutes
There were no minutes available for review.

14)  Other Business:
1.  The council wondered if the Brussels library should be in the school. Paul Gowing said no they want it on the main street.

2.  Dave Baker can’t go to Brussels Public School on June 25th. Jamie McCallum will go to either Blyth or Brussels.

3.  Jamie McCallum wondered about a History Book update. The next update will be forwarded to the Council.

3.  There was no other business to present.

15) Additions to the agenda for the next meeting:
1.  There was no other business to add to the agenda for the next or any following meeting.

Break:
The Council took a short break at 9:35 pm.

Keith Roulston and Pauline Kerr left the meeting at 9:35 pm.

The Council  returned to the meeting at 9:40 pm.

16)  Closed Session:
1. Confidential Report  concerning an Identifiable individual- WSIB report
2. Confidential Report  concerning an Identifiable individuals- Automated collection
3. Confidential Report  concerning an Identifiable individual – Tax arrears registration report
4. Confidential Report  concerning an Identifiable individual – Municipal Drainage payment request
5. Confidential Report from an Identifiable individual  and security of property-  concerning Negotiations for fire service

1.1  Enter into Closed Session:                                               9:40 pm
Motion:  282-2012      Moved by Jamie McCallum     Seconded by Jamie Heffer
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)   confidential matter
concerning an identifiable individual;  (a)  security of the property of the municipality.  ”
Disposition      Carried

1.2  Adjourn the Closed Session:                                       10:30 pm
Motion:  283-2012      Moved by Jason Breckenridge Seconded by Neil Warwick
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3  Report to the Public from Closed Session.
The Council discussed Confidential Information.

1.4  Municipal Drainage Payment Request:

Motion:  284-2012      Moved by Jason Breckenridge Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry approve the drainage payment request for Property Roll No. 40 60 540 002 05700 and 40 60 540 003 02900, over a three year period.”
Disposition      Carried

17)  By-law 43  - 2012    Confirming by-law
Motion:  285-2012      Moved by Jason Breckenridge             Seconded by Jamie McCallum
"That By-law No. 43-2012 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting June 19, 2012."
Disposition      Carried

18) Adjournment:

Motion:  286-2012    Moved by John Smuck                                    Seconded by Jason Breckenridge
"That the meeting be adjourned at 10:35 pm. and this is deemed to be a  2 – 4 hour meeting."
Disposition      Carried

                                                                                                                                                                Mayor, Paul Gowing
                                                                                                                                                                 Clerk, Nancy Michie