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Meeting Minutes

Tuesday June 5, 2012


Tuesday June 05, 2012

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday  June 5,  2012  7:30 pm
Minutes of the Meeting

1)  Call to order:  The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order.

Council in Attendance:
Paul Gowing 
Jason Breckenridge
David Baker
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick


Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works
Steve Fortier                  Chief Building Official


Others in Attendance:
Keith Roulston              The Blyth/Brussels Citizen
Jackie Riggs                  The Wingham Advance Times

2) Agenda:
A listing from the Clerk was added to the agenda for consideration, as the items were of an urgent nature.

Adoption of Agenda:
Motion:  239-2012      Moved by Jason Breckenridge            Seconded by Neil Warwick
“That the agenda for the meeting of June 5th, 2012 be adopted as amended.”
Disposition                  Carried

3)  Declaration of Pecuniary Interest:
Neil Warwick declared a pecuniary interest for Item No. 6 Accounts, since there is  a payment for his business. No other member declared a pecuniary interest, at this time.

4)  Minutes:

Motion:  240-2012       Moved by Jamie Heffer                     Seconded by John Smuck
“That the minutes of the May 14th, 15th and 28th, 2012 Council Meetings, be adopted as circulated.”
Disposition                 Carried

5) Business from the Minutes
John Smuck advised that he will be attending the East Wawanosh Grade 8 Graduation instead of Jamie  McCallum. There was no other business from the minutes to be discussed.

6) Accounts
Motion:  241-2012      Moved by John Smuck                        Seconded by Jamie Heffer
"That the Accounts dated  June 5th , 2012 be approved for payment in the amount of   $ 324,581.57    less Neil’s Repair Service in the amount of $655.10.”
Disposition      Carried

Neil Warwick declared a pecuniary interest and pushed back from the table.

Motion:  242-2012      Moved by Jason Breckenridge             Seconded by Jamie McCallum
“That the account of Neil’s Repair Service in the amount of 655.10 be approved for payment.”
Disposition      Carried

Neil Warwick returned to the table.

7)  7.1    Zoning Amendments:                                                                7:40 pm
Carol Leeming – Huron County Planner- submitted a Report.
Carol Leeming was not in attendance.
Patricia and Elizabeth Jamieson and Glen Warwick were in attendance.

Subject Lands:   Part of Lot 37, 38 Concession 1, Morris Ward
Owner:   Patricia and Elizabeth Jamieson

1.  Call to order -                                by Mayor Paul Gowing
2.  Purpose of the Public Meeting –   Mayor Gowing

PURPOSE AND EFFECT 

The purpose of the application is to change the zoning on the North Part of Lots 37 & 38,
Concession 1, Morris Ward, Municipality of Morris-Turnberry:

   from ‘General Agriculture (AG1)’ to ‘General Agricultural-Special Provisions (AG1-16)’; and
   from ‘General Agriculture (AG1)’ to ‘Agricultural Small Holding-Special  Provisions (AG4-38).

The rezoning is required as a condition of surplus residential consent application File B 16/12.
The land to be zoned AG4-38 has an existing residence, shed, garage, bank barn and is approximately 2.78 hectares (6.87 acres). The special AG4-38 zone allows a maximum of 6 nutrient units, an increase from the maximum 4 nutrient units permitted by the AG4 zone.

A new residence is prohibited on the farmlands to be zoned AG1-16. This is a requirement of the Provincial Policy Statement.

The subject lands are located at 41731 Morris-Turnberry Road, East of Bluevale.

3. County Planning Department – Carol Leeming was not in attendance.  Nancy Michie presented the Planning report and the power point presentation. The Planning Report recommended that the zoning by-law amendment application be approved pursuant to the planning report, dated May 31, 2012.

4. Comments Received – Nancy Michie advised that she received the Planning Report and comments from MVCA and that no other comments were received.

5. Applicants comments – The applicant had no comments.

6. Public comments – Glen Warwick asked about the farm entrance for the property. 
Glen Warwick would like an entrance.  Glen Warwick should make an application.

7. Council comments and questions – Neil Warwick asked if a policy is required for the entrance.

8.  Explanation of the Process following the Public Meeting by Mayor Gowing
If the By-law is passed, the Clerk is required to send Notice of Passing of the By-law , to all persons and agencies notified of this Public Meeting.  There is a 20 day objection   period from the time Notice of Passing of the by-law has been mailed by  first class mail, wherein submissions/letters of objections or support in respect to the  passing of the
by-law, will be received by the Clerk.

9. Adjournment:
Motion:  243-2012      Moved by Jason Breckenridge             Seconded by John Smuck
“That the meeting be adjourned and re-enter regular session of council.”
Disposition      Carried

7.2  By-law:

1.      By-law:
Motion:  244-2012      Moved by John Smuck                        Seconded by Jason Breckenridge
“That By-law No.  39  -2012  be passed as given first, second, third and final readings, 
being a by-law to change the zoning on the North Part of Lots 37 & 38, Concession 1, Morris Ward, Municipality of Morris-Turnberry,
   from ‘General Agriculture (AG1)’ to ‘General Agricultural-Special Provisions (AG1-16)’; and
    from ‘General Agriculture (AG1)’ to ‘Agricultural Small Holding-Special Provisions           
 (AG4-38) and that conditions include an entrance for the farm parcel.”
Disposition      Carried

Patricia Jamieson and Elizabeth Jamieson left the meeting at 7:50 pm.

8) Fire Service for the Municipality of Morris-Turnberry
Gord Folkard, Ron Cook, Ross Procter, Doug Kuyvenhoven, Jim Bowman, Shirley Bowman, John Schwartzentruber were in attendance.

8.1. Deputations:     Fire Service                                                   7:50 pm
1.   Doug Kuyvenhoven

He would like to see Morris-Turnberry and North Huron work together. There is a lot to

be said for working together. He has worked with the North Huron staff and Council.

He is a Business owner in North Huron and Morris-Turnberry and lives in Morris-Turnberry. 

If he can help to remove walls and tension, he will help.

Mayor Gowing thanked Doug Kuyvenhoven for the offer.

Morris-Turnberry Council needs to sit down with North Huron Council.

Comments from the Council:

The Council asked if he had any experience with a moderator or a mediator.

Doug Kuyvenhoven said only at the church; he sits on the Economic Development Committee for North Huron.

Mayor Gowing explained the difference between the mediator or moderator.

Doug Kuyvenhoven said a mediator or arbitrator is out of scope.

Mediation is costly.

The Council said that they understand that the meeting with North Huron will be open to the public; so he should attend the meeting. If the council can use his service

in the future, they will notify him.

Doug Kuyvenhoven said they should focus on the positive approach.

2.   Jim Bowman

He has never seen anything more controversial. The neighbours come when needed. Co-operation is a thing of the norm. If the fire situation is not settled, it will be a loss. What price is fair for fire service?

Mayor Gowing said the amount should reflect the service they provide.

Brussels can look after the area close to them.

North Huron was made aware in 2009 that their area was being reduced.

The cost increase is more than 200%.

There is no agreement for Recreation. It is by grant only. Jim Bowman suggested taking some off the other.

The Council said if Morris-Turnberry doesn’t stick to Recreation grants, North Huron could cancel services.

Doug Kuyvenhoven said Huron East and Howick are looking at revenue going up. 

North Huron’s went down.

Motion:  245-2012      Moved by Jason Breckenridge              Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry receive the deputations from Doug Kuyvenhoven and Jim Bowman, in regards to fire service.”
Disposition      Carried

8.2  Report from the Public Meeting   May 24th
Motion:  246-2012      Moved by John Smuck                        Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris-Turnberry receive the Report from the Public Meeting for Fire Service, May 24,2012.”
Disposition      Carried

8.3 Date for OMB Hearing
The OMB hearing date is set for July 31, 2012  @  11 am .
Mayor Gowing will attend the hearing.
Mayor Gowing said it is an open meeting.  Any Council member may attend.

8.4   Letter from  Gordon and Nancy Folkard
Motion:  247-2012      Moved by Jamie Heffer                       Seconded by Neil Warwick
“That the Council of the Municipality of Morris-Turnberry receive the  letter submitted by Gordon and Nancy Folkard, in regard to the building of new fire halls.”
Disposition      Carried

8.5    Media Release from North Huron:  May 29, 2012

Media Release. The North Huron Media Release of May 29th, 2012 was reviewed.

The proposed date for a meeting with North Huron to review fire service is June 27th at 7:00 pm.

The proposal is a meeting with all Council in attendance and the meeting open to the public.

The Clerk advised the council of a telephone call from Jeff Cardiff, recommending a mediation committee of 3 persons. The Council will take the suggestion under advisement.

The Council are requesting an agenda and to know if presentations are necessary. If North Huron requests a moderator, it must be acceptable to all parties. The party would have to be impartial.

John Schwartzentruber asked if Council can agree to meet if they do not know the agenda.

9)  Public Works:                                                                                                 8:25 pm
Gary Pipe - Public Works Coordinator

1.  Clyde Line gravel tender
Tender Listing

Motion:  248-2012      Moved by Dave Baker                         Seconded by Jamie Heffer
“That the gravel tender submitted by Johnston Bros (Bothwell) Ltd.,   for the Clyde Line project,  between Moncrieff  Road and Walton Road, be accepted at the tender price of $ 146,432.18.”
Disposition      Carried

2. Clyde Line Culvert Extension and Repairs
Tender Listing

Motion:  249-2012      Moved by John Smuck                        Seconded by Jamie McCallum
“That the tender submitted by VanDriel Excavating for the Clyde Line Culvert Extension and Repairs, be accepted at the tender price of $89,956.51.”
Disposition      Carried

3. Morris Landfill Annual Monitoring Report- 2011:

Motion:  250-2012      Moved by Jason Breckenridge Seconded by Neil Warwick
“That the 2011 annual report for the Morris Landfill Site be accepted.”
Disposition      Carried

Mayor Gowing declared a pecuniary interest and left the table.

Jason Breckenridge presided as the chairperson for the next item as Mayor Gowing has declared a pecuniary interest.

4. Mustard Drain

Motion:  251-2012      Moved by Neil Warwick          Seconded by Jamie Heffer
“That the request to add 2.02 hectares of land into the Mustard Drain Watershed be approved, under Section 66 of the Drainage Act;   Dietrich Engineering will prepare an assessment report.”
Disposition      Carried

Doug Kuyvenhoven left the meeting at 8:40 pm.

Paul Gowing returned to the Mayor’s chair.

10) Business:

10.1  Automated Collection Service

The Automated Collection flyer from Francis Veilleux, Bluewater Recycling were reviewed.

The Council reviewed the Municipal flyer to be mailed and revised the wording.

Gord Folkard advised the council that it does address the issues and it should be sent to the public.

A reply was emailed.

Gary Pipe advised, the less people at the landfill, the better.

The Municipal flyer will be sent one week and the Bluewater flyer the second week.

Steve Fortier arrived at the meeting at 9:00 pm.

Motion:  252-2012      Moved by John Smuck                        Seconded by Dave Baker
“That the Council of the Municipality of Morris-Turnberry set a minimum charge of $10.00 for disposal at the landfill effective September 1, 2012,  for waste  0-100 kg.”
Disposition      Carried

Motion:  253-2012      Moved by Jamie Heffer                       Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris –Turnberry approve the mailing of the amended Municipal flyer.”
Disposition      Carried

Gary Pipe left the meeting at 9:10 pm.

10.2   Elementary School Fair

Motion:  254-2012      Moved by Jamie McCallum     Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry endorse the sponsorship for  the Elementary School Fair formerly Belgrave, Brussels, Blyth School Fair at the gold sponsorship level of $500.00.”
Disposition      Carried

10.3  St. Columban Wind Energy Project:
Motion:  255-2012      Moved by Neil Warwick          Seconded by Dave Baker
“That the Council of the Municipality of Morris-Turnberry approve that a letter be forwarded to the Stantec Wind Energy Project,  indicating that negotiations are on-going in terms of road user agreements, construction agreements, etc and that the intent of the three municipalities involved is to have a similar road user agreement;  once the agreements are further advanced and finalized, the  municipal consultation document will be filed.”
Disposition      Carried

10.4  Drinking Water Source Protection
1.   Letter of Comments and SPC responses were received.
2.  Public Meeting - June 19, 2012 North Huron Wescast Community Complex. Paul Gowing will attend.

10.5  AMO Conference:
No one from council will attend.

Gord Folkard and Ron Cook left the meeting.

10.6  Meetings summer months:
Motion:  256-2012      Moved by John Smuck                        Seconded by Jamie Heffer
“That the Council of the Municipality of Morris-Turnberry approve the summer meeting schedule for meetings to be held on July 10th and July 24th and August 14th, 2012 and the summer office schedule and bring back a report if the hours could be reduced year round.”
Disposition      Carried

10.7  Garbage Pickup:
Letter received from Gordon Folkard, March 20, 2012 concerning automated collection. The letter was received and filed, by the Council.

10.8   Meetings
1.  Avon Maitland - June 15,2012   3:00 pm.  Jamie McCallum will attend as a representative.
2.  543 Squadron 29th Annual Review Sunday, June 3,2012     3 pm
3.  United Way     June 13, 2012    4:30 pm
4.  Brussels 140th  Birthday   July 27-29,2012   Parade  July 28th    11 am Morris-Turnberry will put a float in the parade.

10.9  Belgrave Community Centre Board

Motion:  257-2012      Moved by Dave Baker                         Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry approve the financial support of $20,000 to the Belgrave Community Centre Board for 2012.”
Disposition      Carried

10.10  Grants- History Book
The grant from the New Horizon Fund, has not been approved for the History Book.

A grant of$2,000.00 has been received from the Good Foundation.

The History Book costs, to date, in 2012 is   $ 6,408.34, with a budget of $102,583.

10.11   WSIB Audit Report:
A report was presented at the meeting from the May 29th WSIB audit.

11) Council Reports:

Jason Breckenridge:  No report

Jamie McCallum:
He attended the School Transition Meeting on May 17th.  The minutes are on the website.

Jamie Heffer:

He attended an Airport meeting on May 16th. He gave the committee an update on the road closure. 

The airport doesn’t have any money to purchase the road, this year. A barbecue will be held on July 7th, to raise funds. A letter of support may be requested, for the request of funds from the federal and provincial governments. Carol Leeming, the planner, attended a Zoning meeting and air space meeting at the airport. The council would like an update from the planner.

David Baker:  No report.

John Smuck:  No report.


Neil Warwick:  No report.

Paul Gowing:

He attended the public fire meeting May 24th.

He spoke to North Huron Reeve Vincent on May 25th.

He attended the special meeting for Council on May 28th for the flyers and mailing.

He attended special meeting at the County.

12)  Items for Information:


1.  Thank you from the John Black family
2.  Ontario Medal for Good Citizenship
3.  Drainage Request-  Mathers Drain  Pt Lot 17 Concession 2, Morris
4.  Community Newsletter
5.  Census Profile

13) Minutes

Wingham & Area Health Professional Recruitment

MVCA Minutes April 18, 2012

Saugeen Conservation, Source Protection Committee

Jim Bowman and Shirley Bowman left the meeting at 10:00 pm.

14) Building Report:      

                                                                                        
Steve Fortier presented the May monthly report.The Confidential Report was handed out at the meeting for the council’s information.

1.  Building Report:                                                                                      10:00 pm
Motion:  258-2012      Moved by Jason Breckenridge             Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry receive the Building Report for May, 2012, as submitted June 5, 2012.”
Disposition      Carried

15)  Other Business:
1. Municipal Trade Show -  AORS   June 6, 7, 2012    Owen Sound

2. Graduation Ceremonies Listing  -   The Schools wish to know if MT will be  continuing the
awards for the new School?

Motion:  259-2012     Moved by John Smuck           Seconded by Jamie McCallum
“That the item of the Grade 8 awards, be deferred to the next meeting for more information.”
Disposition      Carried

3. There was no other business to present.

16)  Additions to the agenda for the next meeting:
1.  There was no other business to add to the agenda for the next or any following meeting.Ross Procter left the meeting.

17)  Closed Session:

1.  Security of Property of the Municipality-  83019 Brussels Line- Tax Sale property

2.  Confidential Report  concerning an Identifiable individual- Tax adjustment

3.  Confidential Report  concerning an Identifiable individual- County staff

4.   Confidential Report  concerning an Identifiable individual – Comment on proposed fire department

5.   Confidential Report from an Identifiable individual -  concerning  Negotiations for fire service

6.   Confidential Report – purchase of property by an individual.

 

1.1  Enter into Closed Session:                                            10:10 pm
Motion:  260-2012      Moved by Jamie Heffer                       Seconded by Jamie McCallum
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)   confidential matter
concerning an identifiable individual;  (a)  security of the property of the municipality;  and that Steve Fortier remain in attendance for item  17.1.  ”
Disposition      Carried

Keith Roulston and Jackie Riggs left the meeting.

1.2  Adjourn the Closed Session:                                       11:00 pm
Motion:  261-2012      Moved by Jason Breckenridge             Seconded by Jamie McCallum
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3  Report to the Public from Closed Session.
Council discussed confidential issues.

Motion:  262-2012      Moved by Jason Breckenridge Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry approve the tax adjustment for Property Roll No. 40 60 490 001 05690.”
Disposition      Carried

18)  By-law 40 - 2012    Confirming by-law
Motion:   263-2012      Moved by Jamie Heffer          Seconded by Jamie McCallum
"That By-law No.37 -2012 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting June 5, 2012."
Disposition      Carried

19)  Adjournment:

Motion:   264-2012     Moved by Neil Warwick          Seconded by Dave Baker
"That the meeting be adjourned at 11:00 pm and this is deemed to be a   2 – 4 hour meeting."
Disposition      Carried

 

                                                                                                                                                                 Mayor, Paul Gowing
                                                                                                                                                                   Clerk, Nancy Michie