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Meeting Minutes

Tuesday May 15, 2012


Tuesday May 15, 2012

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"

MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday  May 15,  2012  7:30 pm
Minutes of the Meeting

 

1) Call to order:  The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order.

Council in Attendance:
Paul Gowing
Jason Breckenridge
David Baker
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick


Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works
Steve Fortier                  Chief Building Official
James Marshall              Community Fire Safety Officer

Others in Attendance:
Keith Roulston              The Blyth/Brussels Citizen
Jackie Riggs                  The Wingham Advance Times

2) Agenda:
A listing from the Clerk was added to the agenda for consideration, as the items were of an urgent nature.

Adoption of Agenda:
Motion:  220-2012      Moved by Jamie McCallum     Seconded by Jamie Heffer
“That the agenda for the meeting of May 15th, 2012 be adopted as amended.”
Disposition                       Carried

3) Declaration of Pecuniary Interest:
No member declared a pecuniary interest, at this time.

4) Minutes:

Motion:  221-2012       Moved by John Smuck                       Seconded by Neil Warwick
“That the minutes of the May 1st, 2012 Council Meeting, be adopted as circulated.”
Disposition                       Carried

5) Business from the Minutes
There was no other business from the minutes to be discussed.

6) Accounts
Motion:  222-2012      Moved by Dave Baker                         Seconded by Jamie McCallum
"That the Accounts dated May 15, 2012 be approved for payment in the amount of  $ 190,383.13.”
Disposition      Carried

9) Building Report:
Steve Fortier presented the March and April monthly report.
The Confidential Report was handed out at the meeting for the council’s information.

1.  Building Report:                                                                                      8:15 pm
Motion:  223-2012      Moved by Jamie Heffer                       Seconded by Dave Baker
“That the Council of the Municipality of Morris-Turnberry receive the Building Report for March and April, 2012, as submitted May 15, 2012.”
Disposition      Carried

The council asked about certification for houses moved from other areas.

7)  7.1    Zoning Amendments:                                                                7:40 pm
Carol Leeming – Huron County Planner submitted a Report.
Carol Leeming was not in attendance.
Leo Sanders- Property owner and Steven Fortier – Chief Building Official were in attendance.

Subject Lands:   Part of Lot 8, Concession 6, Morris Ward
Owner:   Leo and Corry Sanders

1.  Call to order -                                by Mayor Paul Gowing
2.  Purpose of the Public Meeting –   Mayor Gowing

PURPOSE AND EFFECT

The purpose of the application is to change the zoning on Part of Lot 8, Concession 6, Morris Ward, Municipality of Morris-Turnberry ‘General Agriculture (AG1)’ to ‘General Agriculture- Special Provisions (AG1-16)’; and from ‘General Agriculture (AG1)’ to ‘Agricultural Small Holding –
Special Provisions (AG4-37); The rezoning is required as a condition of surplus residential consent application File B 59/11. 
The land to be zoned AG4-37 has an existing residence, sheds, barn (to be removed) and is approximately 1.4 hectares (3.5 acres).  The Ag4-37 zone recognizes a reduced Minimum
Distance Separation between the residence and the neighbouring sheep barn to the north.
A new residence is prohibited on the farmlands to be zoned AG1-16.  This is a requirement of the Provincial Policy Statement.  There is an existing manure storage that is to be removed as a condition of consent approval.  The subject lands are located at 40825 Morris Road/County Road #16.

3. County Planning Department –  Carol Leeming was not in attendance.  The Planning Report recommended that the zoning by-law amendment application be approved pursuant to the planning report, dated May 9, 2012.

4. Comments Received – Nancy Michie advised that she received the Planning  Report and that no other comments were received.

5. Applicants comments – The applicant had no comments.

6. Public comments – The public had no comments.

7. Council comments and questions – The Council had no comments.

8.  Explanation of the Process following the Public Meeting by Mayor Gowing
If the By-law is passed, the Clerk is required to send Notice of Passing of the By-law , to all persons and agencies notified of this Public Meeting.  There is a 20 day objection  period from the time Notice of Passing of the by-law has been mailed by  first class mail, wherein submissions/letters of objections or support in respect to the  passing of the by-law, will be received by the Clerk.

9.  Adjournment:
Motion:  224-2012      Moved by Jamie Heffer                       Seconded by Jason Breckenridge
“That the meeting be adjourned and re-enter regular session of council at 7:50 pm.”

Disposition      Carried

7.2   By-law:

1.      By-law:
Motion:  225-2012      Moved by Neil Warwick          Seconded by Jamie McCallum
“That By-law No. 38 - 2012  be passed as given first, second, third and final readings,  being a by-law to amend the zoning on Part of Lot 8, Concession 6, Morris Ward, Municipality of Morris- Turnberry ‘General Agriculture (AG1)’ to ‘General Agriculture-Special Provisions (AG1-16)’; and from ‘General Agriculture (AG1)’ to ‘Agricultural Small Holding – Special Provisions (AG4-37).”
Disposition      Carried

Steve Fortier and Leo Sanders left the meeting.

8) Annual Fire Reports                                                                           7:50 pm
1.   Bill Doig                              Howick Fire Department
2.   Marty Bedard         Huron East Fire Department
3.  Keith Hodgkinson    North Huron Fire Department

Bill Doig, Marty Bedard, Keith Hodgkinson and James Marshall – Community Fire Safety Officer were in attendance

Marty Bedard – Huron East Fire Department reported 32 calls in Morris-Turnberry in  2011.  They may put up a higher tower for the pagers.
Mayor Paul Gowing thanked Marty Bedard. The Council asked what Brussels Compliancy level is.  It is minimum level.

Keith Hodgkinson – North Huron Fire Department reported 46 calls in Morris-Turnberry in 2011.  They are setting up a special agreement for Braemar Nursing Home.  911 will call the Fire Department to the Nursing Home.
Mayor Paul Gowing thanked Keith Hodgkinson.
Bill Doig – Howick Fire Department reported 3 calls in Morris-Turnberry in 2011.
Mayor Paul Gowing thanked Bill Doig.  Bill Doig has been a firefighter for 28 years.
The Council asked if Howick Fire Department is compliant.  They are at minimum.                                     
Training is ongoing.  They have 3 crews and 1 is on call at all times.
They do not do a lot of medical calls.  The rescue truck goes to the medical calls.

James Marshall - Fire Safety Officer said the Ambulance calls the fire department out to assist.
James Marshall said the fire departments are all great.  John Black brought trucks to the schools for public education.

Bill Doig, Marty Bedard, Keith Hodgkinson and James Marshall left the meeting at 8:20pm.

9)  Building Report:   followed item No. 6

10) Roads:                                                                                                 8:23 pm

1.  Morris Landfill Upgrades Tender Listing.  7 bids.

Motion:  226-2012      Moved by Jamie Heffer                       Seconded by Neil Warwick
“That the tender submitted by Hamilton Construction Limited for the Morris Landfill Upgrades be accepted at the tender price of $ 262,283.51.”
Disposition      Carried

2.  Hot Mix Paving B-Line Road
Tender Listing.  2 bids.

Motion:  227-2012     Moved by Dave Baker                         Seconded by Jason Breckenridge
“That the tender submitted by Lavis Contracting Limited for the Hot Mix Paving B-Line Road be accepted at the tender price of $ 143,566.50 with tax.”
Disposition      Carried

Gary Pipe reported the grass cutting will be starting soon.  The Fence to fence cutting will start June, 2012 and two passes will be done in the fall.

Gary Pipe left the meeting at 8:40 pm.

11)  Business:

11.1  Resolutions

Motion:  228-2012      Moved by Jason Breckenridge            Seconded by Jamie Heffer
“That the following resolutions be filed:
1.  Ontario Human Rights Commission – Ontario Humans Rights Code Day/Week 2.  Township of Wainfleet – Minimum setback distance for Industrial Wind Turbines.”
Disposition      Carried

11.2  Belgrave Drinking Water System Accreditation Certificate
The Council reviewed the information.

11.3  Township of North Huron
The council reviewed the following letters.

1.  Township of North Huron - Council meet with MPP letter

2.  North Huron Fire Department – Acting Fire Chief

3.  Township of North Huron letter in response to Fire Services

11.4  Total Expenses Office Renovations
TheCouncil reviewed the information.

11.5  Financial Report as of May 31, 2012
TheCouncil reviewed the information.

11.6 AMO Conference Registration
August 19-22, 2012  Ottawa
Dave Baker will decide if he wishes to attend the conference.
This will be brought back to another meeting.
Nancy Michie advised the Council that she is attending the AMCTO Clerk’s Conference.

11.7  Grade 8 Graduations                         Monday, June 25th
The following will be attending.
Turnberry – Jamie Heffer
Brussels – Dave Baker
Blyth – Paul Gowing
East Wawanosh – Jamie McCallum

11.8  HMA Annual General Meeting                       May 31, 2012
This will be filed.

12)  Council Reports:

Jason Breckenridge:
He will be attending a MVCA meeting on May 16th.

Jamie McCallum:
He will be attending a transition meeting on May 17, 2012.

Jamie Heffer:
He attended a site meeting for the Drudge Municipal Drainage.  Dietrich Engineering was in attendance.  The neighbours are all okay with it.

David Baker:
He missed the BMG meeting.

John Smuck:
He attended a Farm & Home Safety meeting.  Some safety signs in the county went missing from the county roads.  Farm & Home will be replacing them.  They want them tracked.  There is no inventory on them.
He attended a Physician Recruitment meeting on May 14th, getting ready for the Graduation to the medical field.  There will be some big meetings coming up.

Neil Warwick:   No report.

Paul Gowing:
He attended a Stantec meeting on May 9th  at the Bluevale Hall.  It was the final public meeting for the project.

13)  Items for Information:
1.  Huron Ready – Twitter
2.  Bruce Power – Annual Review
3.  MPAC – 2011 Annual Report and Financial Statements
4.  Notice of application for consent for severance – North Huron
5.  Lisa Thompson – Resolution letter
6.  Ministry of Municipal Affairs and Housing – May 25, CAO Forum, London
7.  Wellington Advertiser – Editorial
8.  Letters regarding Wind Turbines
9.  City of Stratford – Civic Night Stratford Festival June 14th
10. Saugeen Conservation – 2011 Annual Report
11. Ministry of Natural Resources – Bear Wise program

12. Muskrat Festival Rib Cook Off – June 9th
Motion:  229-2012      Moved by Neil Warwick          Seconded by John Smuck
“That the Municipality of Morris-Turnberry have nothing to do with the ‘Ribfest’.”
Disposition      Carried

13. Fire Marshal’s Use of Farm Buildings for Assembly Occupancy
14.Volunteer Fire Update

14) Minutes
There were no minutes available for review.

15) Other Business:
1.   Drainage Petition -  Hulpher Drain:
Motion:  230-2012     Moved by Jamie Heffer          Seconded by Dave Baker
“ That the Drainage petition submitted for a branch for Lots 8,9,10 Concession A, Turnberry, into the Hulpher Municipal Drain,   be accepted under Section 4 of the Drainage Act and Dietrich Engineering be appointed to incorporate this report with the Section 78 report.”
Disposition      Carried

2.   Howick Road Toll:
Motion:  231-2012     Moved by Dave Baker                         Seconded by Paul Gowing
“That the Council of the Municipality of Morris-Turnberry approve the  request from the Howick Lions for a Voluntary Road Toll on Friday May 18, 2012 and  August 31, 2012 from 3:00 pm to 8:00 pm and shall be responsible for all costs, including County related costs,   if necessary and responsibilities and liabilities associated with the voluntary road toll, including maintenance and restoration of the detour roads if applicable;  a copy of a Certificate of Insurance is required and the County of Huron letter be signed and submitted to the County of Huron.”
Disposition      Carried

3.  Date for  the NWMO Briefing and Site tour        June 22,2012     7 am
Paul Gowing, Jason Breckenridge, Jamie McCallum, Jamie Heffer, Dave Baker, John Smuck, Neil Warwick, Steve Fortier, Gary Pipe and Nancy Michie will be attending.

4.  OMB Hearing- possible dates   July 16-20;  July 23-27; July 30-31

5. Notice of  a Thank you for Cathie Brown -  Source Water Protection
The Thank you reception will be May 31, 2012.

6.  Review of the Draft Comment Sheet for the Fire Services
Motion:  232-2012      Moved by John Smuck                        Seconded by Jason Breckenridge
“That the Council of the Municipality of Morris-Turnberry approve the comment sheet for the fire services,  for mailing on May 28, 2012..”
Disposition      Carried

7. There was no other business to present.

16) Additions to the agenda for the next meeting:
1.  There was no other business to add to the agenda for the next or any  following meeting.

Break:
The Council took a short break at 9:50 pm.

Keith Roulston and Jackie Riggs left the meeting at 9:50 pm.

17) Closed Session:

1.  Confidential Report concerning identifiable individuals

1.1  Enter into Closed Session:                                            9:55 pm
Motion:  233-2012      Moved by Neil Warwick          Seconded by Jamie McCallum
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)   confidential matter
concerning an identifiable individual;  (e)  litigation or potential litigation;   ”
Disposition      Carried

1.2  Adjourn the Closed Session:                                       10:20 pm
Motion:  234-2012      Moved by Jason Breckenridge             Seconded by Jamie Heffer
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3  Report to the Public from Closed Session.
Council discussed a confidential report and Identifiable Individual.

18) By-law 37 - 2012    Confirming by-law
Motion:  235-2012      Moved by Jason Breckenridge Seconded by John Smuck
"That By-law No.37 -2012 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting May 15, 2012."
Disposition      Carried

19) Adjournment:

Motion:  236-2012      Moved by Jamie McCallum     Seconded by Neil Warwick
"That the meeting be adjourned at 10:20 pm. and this is deemed to be a  2 – 4 hour meeting."
Disposition      Carried

                                                                                                                                                                  Mayor, Paul Gowing
                                                                                                                                                                   Clerk, Nancy Michie