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Meeting Minutes

Tuesday April 17, 2012


Tuesday April 17, 2012

"ANY MINUTES POSTED BEFORE APPROVED BY COUNCIL ARE ONLY DRAFT MINUTES!!!"
MUNICIPALITY OF MORRIS-TURNBERRY
COUNCIL CHAMBERS
41342 Morris Road
Tuesday  April 17,  2012  7:30 pm
Minutes for the Meeting

 

1) Call to order: The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order, except Dave Baker - who was absent.

Council in Attendance:
Paul Gowing
Jason Breckenridge
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick
Absent:      David Baker

Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works


Others in Attendance:
Keith Roulston              The Blyth/Brussels Citizen
Jackie Riggs                  The Wingham Advance Times

2)  Agenda:
A listing from the Clerk was added to the agenda for consideration, as the items were of an urgent nature.

Adoption of Agenda:
Motion:  173-2012      Moved by Jason Breckenridge            Seconded by Jamie McCallum
“That the agenda for the meeting of April 17th, 2012 be adopted as amended.”
Disposition                        Carried

Carol Leeming – Huron County Planner arrived at the meeting.

3) Declaration of Pecuniary Interest:
No member declared a pecuniary interest, at this time.

4) Minutes:

Motion:  174-2012       Moved by John Smuck                       Seconded by Jamie Heffer
“That the minutes of the April 3rd, 2012 Council Meeting, be adopted as circulated.”
Disposition                       Carried

5) Business from the Minutes
John Smuck said the Veolia Water report, at the last meeting, was only received on Monday, prior to the meeting. The report should have been received sooner or it should have been
deferred to the next meeting. There was no other business from the minutes to be discussed.

6)   Accounts
Motion:  175-2012      Moved by Neil Warwick          Seconded by Jamie McCallum
"That the Accounts dated April 17th, 2012 be approved for payment in the amount of   $ 222,304.99.”

Disposition      Carried

7)  Deputations:

1.  Consent application:                                                               7:40 pm

Carol Leeming -  Huron County Planner
Pat Jamieson – Landowner, Elizabeth Jamieson and Glen Warwick were in attendance.
Carol Leeming presented the planning report.

Motion:  176-2012      Moved by Jason Breckenridge             Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry recommend provisional consent for File # B16/2012 with the conditions as noted on the planning report dated April 4, 2012.”
Disposition      Carried

Paul Gowing asked if the drain would be on the severed portion, which is the proposal. Pat Jamieson and Glen Warwick had no comments.

Pat Jamieson, Elizabeth Jamieson and Glen Warwick left the meeting at 7:50 pm.

8)  Road Report:     Gary Pipe-Director of Public Works         7:50 pm

8.1     Road Report –

Motion:  177-2012      Moved by Neil Warwick          Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry receive the Road Report, as submitted April 17th, 2012.”
Disposition                        Carried

8.2     Drainage Maintenance Costs and Grant application:

Motion:  178-2012      Moved by Jason Breckenridge             Seconded by Jamie Heffer
"That the Council of the Municipality of Morris-Turnberry authorize the Drainage Maintenance grant forms to be submitted to the Ontario Ministry of Agriculture and Food, in the amount of $3,126.94.”
Disposition                        Carried

8.3    Other Business:
1.  John Smuck suggested the paving on B-Line should be done after North Huron completes      Josephine Street.   Gary Pipe said he is not sure of the date of the paving.
2.  Paul Gowing said this has been an abnormal spring for the gravel to be done in May.
3.  The 2006 Volvo had a new rear end put in.  The same thing happened to ACW and Howick. They are working with Volvo on what to do with the costs, but are not sure of the outcome.

Gary left the meeting at 8:40 pm.

9) Business:

9.1  City of Mississauga Resolution
Re:    Request Hydro One to reconsider its moratorium on the location of  telecommunication antennas on existing hydro infrastructure

Motion:  179-2012      Moved by Jason Breckenridge Seconded by Neil Warwick
“That the resolution submitted by the City of Mississauga be filed.”
Disposition      Carried

9.2 Ministry of Community Safety and Correctional Services
Letter to advise that the Municipality completed requirements for the mandatory emergency management program for 2011, was received.

9.3  Maitland Valley Conservation Authority
Report on the 2012 levy and Financial Report reviewed by council.
Jason Breckenridge said all board members voted in favour of the MVCA budget.

9.4  Drinking Water Source Protection / Saugeen Conservation
Public Meetings, as noted.
A listing of Public Meetings was given to the Council for attendance, if they wish.

9.5   Grants:
Grant requests from Huron Arts and Heritage Networks $500.00 or other amount Wingham Golf and Curling Club   - Sponsorship  $250.00

Motion:  180-2012      Moved by Jamie McCallum     Seconded by Jamie Heffer
“That the Municipality of Morris-Turnberry file the grant requests.”
Disposition      Defeated

Motion:  181-2012      Moved by Neil Warwick          Seconded by John Smuck
“That the Municipality of Morris-Turnberry approve the donation of $250.00 for the Golf   Course and $250.00 for the Huron Arts and Heritage Networks and take it out of the grant budget.”
Disposition      Defeated

Motion:  182-2012      Moved by Neil Warwick          Seconded by Jamie McCallum
“That the Council of the Municipality of Morris-Turnberry defer the donation request,  until an odd number of council is in attendance.”

Disposition      Carried

9.6    Stantec Consulting Ltd.
St. Columban Wind Project - Bluevale Community Hall May 9, 2012 Final Public Meeting will be May 9, 2012,   12 pm to 3 pm.

9.7   Savings Report for communication expense:
The Telephone savingsreport was reviewed by Council.

9.8    Public Meeting for proposed Lane Closures
The presentation was reviewed and will be emailed to the council, prior to the meeting.

9.9  Meetings for Fire Service:
1.  Letter from North Huron cancelling the April 12th , 2012 meeting
The April 12th fire meeting was cancelled by North Huron.   The Council was informed of Chief John Black’s passing.

Mayor Gowing’s comments for County Fire were well received at County Council.                          
They will consider the proposal at the County Strategic Planning Day.
Jason Breckenridge asked what the time frame would be for County Fire.  Mayor Gowing said maybe 12 – 24 months, if County Council supports the request.

2.  Notice for Public Meeting- proposed date May 10, 2012

Motion:  183-2012      Moved by Neil Warwick          Seconded by John Smuck
“That the Public Meeting for Fire Services will be postponed from May 10, 2012 to May 24th or May 31st, 2012 due to recognition of the passing of Chief John Black.”
Disposition      Carried

3.  Letter from John Schwartzentruber
A letter was received from John Schwartzentruber, with his comments on the proposed fire service.
Paul Gowing had received a call from John Schwartzentruber.  He urged him to read the report
on the website.  This letter was for Council’s information.

9.10   2012/13  Tile Drain Loan Program:
The Council reviewed the letter from OMAF for information, of the details of the Tile Drainage Program for 2012-2013.

9.11    Joint Health and Safety Committee Minutes
and letter following the March 28, 2012  inspection of the Bluevale Hall
TheHealth and Safety committee is concerned with the condition of the Bluevale Hall generator.
The generator will be reviewed on the road tour.  This will be looked at after JEPP fund  and the road tour.

The council was notified that the JEPP funding program is being discontinued by the Federal budget, in 2013.

9.12   Brussels, Morris and Grey Budget for 2012
The estimated grant is $ 25,248.00 for operation and $12,860.00 for capital for 2012 for the Brussels, Morris and Grey Community Centre.

10) By-laws:

10.1 By-Law to raise funds for Street Lighting costs
Motion:  184-2012      Moved by Neil Warwick          Seconded by Jamie Heffer
"That By-Law No.29-2012 be adopted as given first, second, third and final readings being a by-law to raise $34,000.00 for the purpose of street light service, for the Municipality of Morris-Turnberry.”
Disposition      Carried

10.2  By-law to authorize an easement:
Motion:  185-2012      Moved by Jamie Heffer           Seconded by John Smuck
" That By-Law No.30-2012 be adopted as given first, second, third and final readings being a by-law to authorize an Easement with Hydro One Networks Inc.”
Disposition     Carried

10.3  By-law to authorize an agreement for a fire hydrant
Motion:  186-2012      Moved by Neil Warwick          Seconded by John Smuck
" That By-Law No.31-2012 be adopted as given first, second, third and final readings being a by-law to authorize a fire hydrant  to service 40550B Amberley Road.”
Disposition      Carried

10.4    By-law to adopt the 2012 Budget and Tax Rates:
Motion:  187-2012      Moved by John Smuck                        Seconded by Jason Breckenridge
" That By-Law No.33-2012 be adopted as given first, second, third and final readings being a by-law to authorize and adopt  the 2012 Budget and Tax Rates.”
Disposition      Carried

10.5 By-law to Vest Land in the Municipality of Morris-Turnberry:
Motion:  188-2012     Moved by Jamie Heffer                       Seconded by Jamie McCallum
" That By-Law No.34-2012 be adopted as given first, second, third and final readings being a by-law to vest the property at 83019 Brussels Line in the Municipality of Morris- Turnberry.”
Disposition      Carried

11)  Council Reports:

Jason Breckenridge:  No report

Jamie McCallum:  No report

Jamie Heffer:
He attended a Belmore Community Centre meeting on April 17th.  The Maple Syrup Festival   numbers were down a bit.  They may consider a loan again for capital work.

David Baker:   Absent

John Smuck:   No report

Neil Warwick:   No report

Paul Gowing:
He attended a ‘Rails to Trails’ meeting on April 11th.  The trail would be on the rail bed from Guelph to Goderich and they would like to see what interest there is in it.  Neil Warwick asked why it is only biking and hiking.
MVCA Triestral Team will be reviewing the tree by-law.
The County Strategic Planning meeting is on April 20th where they will discuss County Fire.
He will be attending MVCA Foundation on April 20th.

12)  Items for Information:
1.  OAFC Municipal Politicans Seminar - May 6 and 7th , 2012
2.  Drain Requests - Hopper ‘B’ Drain, Latronica Drain, Ellision Drain,
3.  Thank you for flowers for bereavement
4.  AMO Learning – Councillor training
5.  Risk Management Seminar-   May 14, 2012
6.  Minister of Infrastructure-   Ontario’s 2012 budget

 

13) Minutes
1.  Brussels, Morris and Grey Board of Recreation

 

14)  Other Business:
1.  North Huron’s Fire Chief taking Leave of Absence

Motion:  189-2012      Moved by Neil Warwick          Seconded by Jason Breckenridge
“That the Municipality of Morris-Turnberry wishes to send condolences for the passing of Fire Chief John Black and a donation will be made at the discretion of the clerk.”
Disposition      Carried

2.  Dedication of Huron County Road 12 – Clerk is invited
May 9th, 2012   11:30 am

3. Jamie McCallum -  computer expense policy and council pay
Jamie McCallum said that 1/3 of Council pay is non taxable.  They should revoke the computer expense.
John Smuck said to save money, no meetings should be over 4 hours.  He has expenses for the use of the computer.
Paul Gowing said he has no problem defending the current policy.
Jason Breckenridge said the time and workload has increased for council members.

4.   There was no other business to present.

15)  Closed Session:

1.  OMB Appeal  for the Belgrave location for a Fire Hall

1.1  Enter into Closed Session:                                10:20 pm
Motion:  190-2012      Moved by Jason Breckenridge             Seconded by John Smuck
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (e)  litigation or potential litigation.”
Disposition      Carried

Keith Roulston and Jackie Riggs left the meeting.

1.2  Adjourn the Closed Session:                           10:40 pm
Motion:  191-2012      Moved by Jason Breckenridge             Seconded by Jamie McCallum
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3  Report to the Public from Closed Session.
Council discussed an item of litigation.

16)   Additions to the agenda for the next meeting:
1.  New date and time for Public Fire Meeting.

2.  There was no other business to add to the agenda for the next or any  following meeting.

17)  By-law 32 - 2012    Confirming by-law

Motion:  192-2012      Moved by Jamie McCallum     Seconded by Jamie Heffer
"That By-law No.32-2012 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting April 17, 2012."
Disposition      Carried

18)  Adjournment:

Motion:  193-2012     Moved by Jamie McCallum     Seconded by Neil Warwick
"That the meeting be adjourned at 10:45  pm. and this is deemed to be a   2 – 4 hour meeting."
Disposition      Carried

 

                                                                                        ______________________________
                                                                                        Mayor - Paul Gowing

                                                                                        _______________________________
                                                                                        Clerk- Nancy Michie