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Meeting Minutes

Tuesday April 3, 2012

Tuesday April 03, 2012

41342 Morris Road
Tuesday  April 3,  2012  7:30 pm
Minutes of the Meeting

1) Call to order:   The meeting was called to order by Mayor Paul Gowing at 7:30 pm with all members in attendance for the call to order.

Council in Attendance:
Paul Gowing 
Jason Breckenridge
David Baker
Jamie Heffer                            
Jamie McCallum                      
John Smuck
Neil Warwick

Staff in Attendance:
Nancy Michie                Administrator Clerk Treasurer
Gary Pipe                      Director of Public Works

Others in Attendance:
Keith Roulston              The Blyth/Brussels Citizen
Jackie Riggs                  The Wingham Advance Times
Lauretta Vanstone         Ratepayer

The Clerk added a listing to the agenda for consideration, as the items were of an urgent nature.
Item 8.4.2 Zoning – Fire Halls
Item 8.4.3 Letter to Negotiate Fire Options to be         added to the agenda.
Item 14.3 Services for a Property will be taken from Closed to Open to Item 8.5.
Item 7.1.1 Jennifer Wick has been deferred to May 1, 2012 and
Item 7.1.2 Lauretta Vanstone has been deferred.

Adoption of Agenda:
Motion:  159-2012      Moved by Neil Warwick                     Seconded by Jamie McCallum
“That the agenda for the meeting of April 3, 2012 be adopted as amended.”
Disposition                       Carried

3)   Declaration of Pecuniary Interest:
No member declared a pecuniary interest, at this time.

4)   Minutes:

Motion:  160-2012       Moved by Jason Breckenridge           Seconded by John Smuck
“That the minutes of the March 20th, 2012 Council Meeting, be adopted as circulated.”
Disposition                       Carried

5)  Business from the Minutes
There was no other business from the minutes to be discussed.

6) Accounts
Motion:  161-2012      Moved by Jamie McCallum     Seconded by Jamie Heffer
"That the Accounts dated April 3, 2012 be approved for payment in the amount of  $ 75,133.38.”
Disposition      Carried

8) Business:

8.1  Site Selection for Canada’s Deep Geological Repository for Used Nuclear Fuel

Motion:  162-2012      Moved by John Smuck                        Seconded by Jamie Heffer
“Whereas,   the Council of the Municipality of Morris-Turnberry has been made aware  that the Nuclear Waste Management Organization (NWMO) is conducting a site selection
process to identify an informed and willing community to host Canada’s used nuclear fuel; and Whereas,  Council is interested in learning about the project and the site selection
process; now therefore be it resolved that Council requests information and to ask questions.”
Disposition      Carried   Unanimously

8.2  3rd Annual Huron County Warden’s Charity Golf Tournament
Friday, July 13, 2012

Motion:  163-2012      Moved by Neil Warwick          Seconded by Dave Baker
“That the Council of the Municipality of Morris-Turnberry recognize the  3rd Annual Huron County Warden’s Golf Tournament by: $150.00 sponsorship.”
Disposition      Carried

John Graham and Kim Dineen - Veolia Water arrived at the meeting.

Lauretta Vanstone left the meeting.

8.3  Strategic Plan
The 2008 Municipal Service Survey and Ward Boundary Adjustment Survey was reviewed.                
The 2008 Survey Results were handed out for Council’s Review and information.

8.4  Fire Issues:

8.4.1    Public Fire Meeting
The flyer for the Public Meeting for Fire Service options will be held on Thursday,
May 10, 2012, 7:00 pm at the Belgrave Community Centre

8.4.2   Zoning Amendments for Fire Hall Properties:
An appeal was received from Lynne Armstrong Hayes.  This will be sent to OMB and a solicitor will be engaged.

8.4.3    Fire Services Letter from North Huron
The Council will meet with North Huron on April 12th at 7:00 pm in North Huron.
It is the decision of the North Huron Council, that the issue will be discussed in Closed Session.

Jamie Heffer submitted a letter from Ken and Audrey McKague.  The Council wish to have
a copy of the letter emailed to them and a response letter will be sent to the McKague’s.

8.4.1   Public Fire Meeting

Motion:  164-2012      Moved by Neil Warwick          Seconded by Dave Baker
“That the Public Meeting flyer be deferred until after the North Huron meeting and
bring back on April   17, 2012.”
Disposition         Carried

Carol Leeming and Karen Stewart arrived at the meeting.

7)  Deputations:

1.  John Graham and Kim Dineen - Veolia Water                 8:00 pm
Belgrave Water System 2011 Compliance Report

The 2011 Compliance and Annual Report was reviewed.
John Graham is the ORO - Overall Responsible Operator.  Paul Gowing asked if the system would identify leaks. John Graham stated that if there was a leak they could
identify it.   He likes working with the system.  He would like to install an ‘air relief valve’.
Neil Warwick asked about Volumes of water used.    John Graham said they are reasonable on a per capita basis/comparable to other systems.

Motion:  165-2012      Moved by Jamie Heffer                       Seconded by Dave Baker
“That the Council of the Municipality of Morris-Turnberry  receive and approve the 2011 Annual and Compliance Report for the Belgrave Water System.”
Disposition      Carried

John Graham and Kim Dineen - Veolia Water left the meeting at 8:15 pm.

2.  Karen Stewart – Huron Arts & Heritage Network              8:15 pm
Festival Events Update and Information
The Council will consider the request for a donation.  This will be brought back to another meeting.

Karen Stewart left the meeting at 8:30 pm.

3.  Scott Tousaw and Carol Leeming – Huron County Planning          8:30 pm
Comprehensive Review

The Comprehensive Review will cost $2,000.00 and will be done by the University of Guelph which is a great value.  An Independent Planner would be $8,000.00 to $20,000.00.  
The Economic Development Committee will not be involved in the study.  They can look at Lower Town to see if it is feasible to develop lots.  The study will look at the population,           
employment growth, growth figures, jobs per hectare for highway commercial, and at absorption rates.

Phil Beard and Stewart Lockie arrived at the meeting at 8:15 pm.

Scott Tousaw said they will be looking at the discount of lands this time and Economic Development.  An OPA review will be required to implement the results of the study.

Gary Pipe arrived at the meeting.

Neil Warwick asked what the timeline is.
The Zoning By-law is not completed, to date.  The OPA could start in 2013.  They are working on
the Zoning By-law with the hope that it will be done this year.  The Comprehensive Review could be completed by September, 2012.
Analysis of data collection report will be done in Summer/Fall 2012.
Jason Breckenridge asked Scott if he will have the Terms of Reference completed and sent to the Council.
Scott Tousaw said they will get good info for $2,000.00.
Neil Warwick asked about the airport discussions regarding Development.
Carol Leeming spoke on the Airport lands.  The airpark proposal will require  its own Comprehensive Review.

Scott Tousaw and Carol Leeming – Huron County Planning left the meeting at 9:05 pm.

Motion:  166-2012      Moved by Jamie Heffer                       Seconded by John Smuck
“That the Council of the Municipality of Morris-Turnberry hereby agrees to participate in the 2012 Comprehensive Planning Review and that the Council
approves the contribution of $2,000.00 towards wages of a summer student, who will be employed in conjunction with the Planning Department and the University of Guelph.”
Disposition      Carried

4. Phil Beard and Stewart Lockie  - MVCA                              9:05 pm
Bluevale Park and Dam 2012 Grass Cutting and Dam Assistance Reports from the MVCA

A safety review was done in 2009 and the fences were recommended.  MVCA staff was concerned about safety for the lifting system.  Safety is more serious, times have      changed. 
The Board felt they need to address the changes.  The lifting system was installed first.
Phil Beard advised the Council, that the choice is grass cutting or put it into eco-grass.
Neil Warwick asked what the purpose of the Dam is now.  Phil Beard said it is only used for recreation.
Neil Warwick asked what would be done for people to use it.  The fish way is fenced off.  What can we do or why cut the grass?
MVCA would consider a partnership.
Jason Breckenridge said the land was donated to MVCA.  Morris-Turnberry might take it back.  Phil Beard advised that he will find out what the Board wishes to do.
John Smuck asked about the gates.  Did they look at the rails on the upstream side?                                                 
There won’t be fishermen there.
Stewart Lockie said the railing on the south side is removable.
Phil Beard said Jason Breckenridge can bring this up at the MVCA meeting, for Morris-Turnberry
to assume the dam.  The Municipality will need an estimate of operation costs, to consider
 this undertaking.

Neil Warwick says MVCA keeps saying there have no resources.  People are working on items that have nothing to do with MVCA.
The Nature Heritage Project is to preserve forests.
MVCA focus is to control water before it gets to the river.  Dams have no flood control value.  MVCA will decommission them.  MVCA is working on 1993 dollars.

Phil Beard and Stewart Lockie - MVCA left the meeting at 9:30 pm.

Motion:  167-2012      Moved by Jason Breckenridge             Seconded by Dave Baker
“That the Council of the Municipality of Morris-Turnberry approves status quo ,  for the 2012 grass cutting and trimming  at the Pioneer Conservation Area in Bluevale  and Bluevale Dam Assistance.”
Disposition      Carried

Jamie Heffer said we need a committee group to assume some Pride and Ownership. 
He feels the council should lean towards a MVCA Partnership for the Pioneer Conservation Area and Dam in Bluevale.

8) Business:  Continued

8.5  Services for a Property - Europarts
The Council was advised that North Huron has agreed to approve a fire hydrant for the Europarts development.   An agreement and by-law will be drawn.

9) Council Reports:

Jason Breckenridge:
He attended a MVCA meeting.  The minutes are coming.  Source Water Protection was discussed.

Jamie McCallum:  No report

Jamie Heffer:  No report

David Baker:   No report

John Smuck:   No report

Neil Warwick:   No report

Paul Gowing:
He attended the Burnside Client Appreciation Night on March 28th
On March 29th he attended an Emergency Planning Possible Exercise with Bruce Nuclear in Port Elgin.  It was an interesting day.  Huron County was well represented.  It is unknown what the role would be.
On March 29th he attended a Medical Dental Meeting to discuss making the building accessible.

10)  Items for Information:
1.  Human Resources and Skills Development Canada
2.  Low Frequency Noise Committee – Committee Disbanded
3.  North Huron News Release
4.  Alzheimer Society Huron County - Forget-Me-Not Murder Mystery May 5, 2012, Clinton

11) Minutes
There were no minutes available for review:

12)  Other Business:
1.  There was no other business to be added.

13) Additions to the agenda for the next meeting:
1.  There was no other business to add to the agenda for the next or any following meeting.

14) Closed Session:

1.      Fire Servicing Negotiation Letter to North Huron
2.      Appeal received for the Belgrave location for a Fire Hall

1.1  Enter into Closed Session:                                10:00 pm
Motion:  168-2012      Moved by Jamie McCallum     Seconded by Neil Warwick
“That the Council adjourn the Public Session of Council and enter into a Closed to the Public Session for a matter pursuant to the Municipal Act, Section 239 (2)   (b)   confidential matter
concerning an identifiable individual;  (e)  litigation or potential litigation.”
Disposition      Carried

Gary Pipe, Keith Roulston and Jackie Riggs left the meeting.

1.2  Adjourn the Closed Session:                           10:35 pm
Motion:  169-2012      Moved by Jason Breckenridge             Seconded by Dave Baker
“That the Council adjourn the Closed to the public session and re-enter regular open session of council.”
Disposition      Carried

1.3  Report to the Public from Closed Session.
Council discussed issues of Identifiable Individuals and an item of potential litigation.

Motion:  170-2012      Moved by Jason Breckenridge             Seconded by Neil Warwick
“That the letter for Fire Options be Public and sent to Lynn Armstrong and placed on the website.”
Disposition      Carried

15)  By-law 28 - 2012    Confirming by-law
Motion:  171-2012      Moved by Jamie McCallum     Seconded by Neil Warwick
"That By-law No.28-2012 be passed as given first, second, third and final readings, being a by-law to Confirm the actions of the Municipality of Morris-Turnberry for the meeting April 3, 2012."
Disposition      Carried

16) Adjournment:

Motion:  172-2012      Moved by Jamie McCallum     Seconded by Dave Baker
"That the meeting be adjourned at 10:36 pm. and this is deemed to be a   2 – 4 hour meeting."
Disposition      Carried.

                                                                Mayor - Paul Gowing
                                                                        Clerk - Nancy Michie